SAM #36C24826Q0730

Sole Source Replacement and Repair of Duplex Card Scanners at James A. Haley VA Medical Center

This notice announces the Department of Veterans Affairs' intent to award a sole-source contract for Duplex Card Scanner replacement and repair at the James A. Haley VA Medical Center. - Sole-source procurement to Redhawk IT Solutions LLC for Duplex Card Scanner systems - Redhawk IT Solutions is the only authorized provider for supply, installation, and support - Ensures system certification and warranty compliance at a federal healthcare facility - Scope includes replacement, repair, installation, and maintenance of card scanners and associated components - Work will be performed at James A. Haley VA Medical Center, Tampa, FL - NAICS code: 334419 (Other Electronic Component Manufacturing) - No specific product part numbers or quantities provided - Responses to the notice are due by May 29, 2026, 11:00 AM EST - Only factory-trained and certified technicians are acceptable due to federal healthcare requirements - No competing vendors considered qualified for this requirement

Description

In accordance with Federal Acquisition Regulation (FAR) 6.302-1, Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements, the James A. Haley VA Medical Center intends to negotiate a sole-source award with Redhawk IT Solutions LLC, located at 2689 Maple Ridge Dr., Woodbridge, VA 22192-3826. Redhawk IT Solutions LLC is the sole provider authorized to supply and support the replacement of the Duplex Card Scanner services currently installed at the facility. Due to the nature of this system, no other vendor is qualified to provide or install compatible replacement components or perform associated repairs without compromising the integrity, certification, and warranty of the system. Redhawk IT Solutions LLC technicians are factory-trained and certified to carry out repairs and ensure compliance with all federal healthcare facility requirements. Their unique expertise and authorization are necessary to maintain the system's operational reliability, code compliance, and warranty status. Therefore, Redhawk IT Solutions LLC is recommended as the sole source provider for the replacement and repair of the Duplex Scanner panels and associated system components, ensuring continuity of service, adherence to code, and protection of the system s certification status. This requirement covers the card scanners and installation at the James A. Haley VA Medical Center, located at 13000 Bruce B. Downs Blvd, Tampa, FL 33612. The North American Industry Classification System (NAICS) code for this procurement is 334419, with a size standard of 750 employees. This notice of intent is not a request for quotations. Interested parties that believe they possess the capability and qualifications to meet these requirements may identify their interest and submit capability statements. All submissions must be received no later than 11:00 AM EST on May 29th , 2026. Information submitted in response to this notice will be provided at no cost or obligation to the Government.  No formal solicitation will be issued. Interested parties must submit their information by email to Katrina Tavares, Contracting Officer, at katrina.tavares@va.gov. Responses received will be evaluated; however, the Government reserves the right to proceed with the sole-source negotiation with Redhawk IT Solutions if no acceptable responses are received. The determination not to compete this proposed procurement is at the sole discretion of the Government.

Additional Links:Department of Veterans Affairs

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