SAM #36C25926Q0465

Comprehensive Procurement of Automated Medication Dispensing Systems and Medical Supplies for VA Eastern Colorado Health Care System

This opportunity involves a large-scale procurement of automated medication dispensing systems and a comprehensive range of pharmaceuticals and medical consumables for the Department of Veterans Affairs Eastern Colorado Health Care System at the Rocky Mountain Regional Medical Center in Aurora, CO. - Government Buyer: - Department of Veterans Affairs, Network Contract Office 19 - Eastern Colorado VA Health Care System, Rocky Mountain Regional Medical Center - Products and Equipment Requested: - Automated Medication Dispensing System, including: - Automated Dispensing Cabinets (minimum 61 units) - Drug Storage Carousel (1 unit) - Controlled Substance Safe (1 unit) - Anesthesia Stations (14 units) - Medication Storage Refrigerators (5-10 cu ft: 14 units; 12-15 cu ft: 22 units) - Licenses and Software (1 set) - Auxiliary Equipment (1 set) - Pharmaceuticals and Medical Consumables: - Wide range of medications (e.g., analgesics, antibiotics, vaccines, anesthetics, controlled substances) - Notable items include: oxyCODONE I.R. 5 mg TABLET (100 units), methADONE 10 mg TABLET (60 units), POTASSIUM CHLORIDE (KLOR-CON) 10 mEq TABLET (60 units), and many others - Medical consumables and keys for medication security - Services Requested: - Training for system use - 12-month warranty and support agreement - Relocation of existing equipment - Delivery and installation of all systems and equipment - Unique/Notable Requirements: - All equipment and supplies must be new, from the Original Equipment Manufacturer (OEM); no remanufactured or gray market items allowed - Offerors must be OEMs or authorized dealers/distributors/resellers and provide documentation of their status - All software, warranty, and service must comply with OEM terms and conditions - Delivery is F.O.B. Destination to the VA medical facility - OEMs and Vendors: - No specific OEMs or vendors are named in the solicitation, but well-known manufacturers in this space include Omnicell, BD (Pyxis), and Swisslog for dispensing systems, and major pharmaceutical companies for medications - Place of Performance: - Rocky Mountain Regional Medical Center, Aurora, CO - Multiple clinical departments and federal facilities within the VA system

Description

Request for Quote (RFQ) #: 36C25926Q0465 Automated Medication Dispensing System This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Revolutionary FAR Overhaul (RFO) Part 12, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The Government reserves the right to make no award from this solicitation. The deadline for all questions is 10:00am MT, June 2, 2026 All questions must be submitted in writing no later than the question cut-off date marked above. All questions will be answered officially through an amendment to the solicitation. Quotes are to be provided to Noaa.Lanotte@va.gov no later than 10:00am MT, June 12, 2026. Quotes shall not be hand carried. Faxed quotes shall not be accepted. Emailed quotes are the only method of submitted quotes (10MB email limit). The Government reserves the right to make award solely on initial Quotes received. Offerors bear the burden of ensuring that all portions of the offer (and any authorized amendments) reach the designated office before the deadline specified in the solicitation. This RFQ shall be completed in its entirety, and signed and dated; failure shall not be considered for award. This is a Request for Quote (RFQ) and the solicitation number is 36C25926Q0465. The government anticipates awarding a firm-fixed price contract resulting from this solicitation. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2026-01 effective March 13, 2026. The North American Industrial Classification System (NAICS) code for this procurement is 339112 with a small business size standard of 1000 Employees. This solicitation is unrestricted. List of Line Items; Price/Cost Schedule Line ItemDescriptionUnitQuantityPriceExtended Price 0001Automated Dispensing Cabinets QTY: Minimum of 61 Final quantity to be determined by the vendor/offerorEA61$$ 0002Drug Storage CarouselEA1$$ 0003Controlled Substance SafeEA1$$ 0004Anesthesia StationsEA14$$ 0005Medication Storage Refrigerators 5-10 CU FEETEA14$$ 0006Medication Storage Refrigerators 12-15 CU FEETEA22$$ 0007Licenses and SoftwareEA1$$ 0008Auxiliary EquipmentEA1$$ 0009TrainingJB1$$ 0010Warranty and Support Agreement (12 Months)EA1$$ 0011Relocation of Existing Equipment from the RMRVAMC and CBOCsJB1$$ 0012Delivery and InstallationJB1$$ Grand Total: $ Description of Requirements for the items to be acquired: Please see attached Statement of Work. Delivery and acceptance is to be F.O.B Destination (RFO 52.247-34) at the Veterans Affairs Medical Center, located at Rocky Mountain VA Medical Center, 1700 N Wheeling Street, Aurora, CO 80045. Site Visit is scheduled for May 29th at 12:00pm MT at Rocky Mountain Regional VA Medical Center, 1700 North Wheeling Street, Aurora CO 80045. Please note the site visit is not mandatory. Any vendor wishing to attend shall send the following information to the Contracting Officer, Noaa.Lanotte@va.gov. Name, Company Name, Email Address, and Phone Number by May 28th at 2:00pm MT. If no vendor provides advance notice, the site visit will be cancelled. 52.212-1, Instructions to Offerors--Commercial Items applies to this acquisition. ADDENDUM to RFO 52.212-1 INSTRUCTIONS TO OFFERORS COMMERCIAL Gray market items are Original Equipment Manufacturer's (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e., replacement parts) for VA Medical Centers. No remanufactures or gray market items will be acceptable. Offeror shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e., replacement parts), verified by an authorization letter or other documents from the OEM, such that the OEM's warranty and service are provided and maintained by the OEM. All software licensing, warranty and service associated with the medical supplies, medical equipment and/or services contracts for maintenance of medical equipment shall be in accordance with the OEM terms and conditions. The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract. Accordingly, the VA reserves the right to enforce any of its contractual remedies. This includes termination of the contract or, solely at the VA's election, allowing the Vendor to replace, at no cost to the Government, any remanufactured or gray market item(s) delivered to a VA medical facility upon discovery of such items. Any award made as a result of this solicitation will be made on an All or Nothing Basis. State if quoted items are available and priced through offerors existing Government-wide Acquisition Contract (GWAC), GSA Multiple Award Schedule (MAS) contract, or VA-wide Acquisition Contract. If the acquisition is set-aside for SDVOSBs/VOSBs, their socioeconomic status must be SBA certified and visible in the SBA Database: https://search.certifications.sba.gov/ at the time of quote submission AND award, or will be considered non-responsive, and will NOT be considered for award. Offerors are warned against contacting any VA personnel other than the Contracting Officer and Contract Specialist prior to placement of any award made resulting from this RFQ. If such contact occurs and is found to be prejudicial to competing contactors, the offeror making such contact may be excluded from award considerations. All proprietary information shall be clearly and properly marked. If the Offeror submits annexes, documentation, attachments or the like, not specifically required by this solicitation, such will count against the Offeror's page limitations unless otherwise indicated in the specific volume instructions below. All information shall be confined to the appropriate file. The offeror shall confine submissions to essential matters, sufficient to define the quote and provide an adequate basis for evaluation. Offerors are responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation of each quote. Submission of quote shall include the following volumes: (I) - Technical Capability; (II) Price; and (III) - Completion of Attachment RFO 52.225-6 Trade Agreements Certificate. Volume I - Technical The quoter shall submit its quote demonstrating how it meets the requirements of the Statement of Work and solicitation. The quoter shall submit specifications, cut sheets, or brochures confirming the products submitted, meets or exceeds the salient physical, functional, or performance characteristic specified in the Statement of Work. Quoter shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed medical equipment, verified by an authorization letter or other documents from the OEM. Volume II - Price The quoter shall complete the pricing schedule provided in Section (v) above: Price/Cost Schedule. Volume III - Completion of Attachment RFO 52.225-6 Trade Agreements Certificate The offeror shall complete the Attachment RFO 52.225-6 Trade Agreements Certificate and submit as part of the quote. (End of Addendum to 52.212-1) 52.212-2, Evaluation--Commercial Items applies to this acquisition. ADDENDUM to RFO 52.212-2 EVALUATION COMMERCIAL ITEMS: The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government considering price and other factors. The following factors shall be used to evaluate quotations: Factor 1. Technical capability or quality of the item offered to meet the Government requirement Factor 2. Price Evaluation Approach. The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The Government will use comparative analysis. The following factors will be used to evaluate offers: Factor 1. Technical capability or quality of the item offered to meet the Government requirement: The quotation will be evaluated to the extent to which it can meet and/or exceed the Government's requirements as outlined in the solicitation and based on the information requested in the instructions to quoters section of the solicitation. Factor 2. Price: The Government will evaluate the price by adding the total of all line item prices. The Government may use various price analysis techniques and procedures to make a price reasonableness determination. Offers that do not meet or exceed the technical capability or quality of the item offered to the Government requirement shall not be selected regardless of price. (End of Addendum to 52.212-2) RFO 52.212-4, Contract Terms and Conditions--Commercial Items applies to this acquisition. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence IAW 52.212-4(r). By submitting a quote, the offeror understands that quotes will not be referenced in 1449 and clauses incorporated in the solicitation will dictate the contract. All offerors shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under the contract IAW RFO 52.212-4(q). The Government reserves the right to deny requests for clause changes that are not included in this solicitation should the request be inconsistent with the RFO or VAAR. Provisions to include as prescribed: NumberTitleSource 52.203-11Certification and Disclosure Regarding Payments to Influence Certain Federal TransactionsStatute 52.203-18Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-RepresentationStatute 52.204-7System for Award Management RegistrationStatute 52.204-7 with Alt ISystem for Award Management Registration, with Alternate IStatute 52.204-90Offeror IdentificationStatute 52.207-6Solicitation of Offers from Small Business Concerns and Small Business Teaming Arrangements or Joint Ventures (Multiple-Award Contracts)Statute 52.209-12Certification Regarding Tax MattersStatute 52.219-2Equal Low BidsStatute 52.222-18Certification Regarding Knowledge of Child Labor for Listed End ProductsE.O. 52.222-48Exemption from Application of the Service Contract Labor Standards for Maintenance, Calibration, or Repair of Certain Equipment CertificationOther 52.222-52Exemption from Application of the Service Contract Labor Standards for Certain Services-CertificationOther 52.222-56Certification Regarding Trafficking in Persons Compliance PlanStatute 52.223-4Recovered Material CertificationStatute 52.225-2Buy American CertificateStatute 52.225-4Buy American-Free Trade Agreements-Israeli Trade Act CertificateStatute 52.225-6Trade Agreements-CertificateStatute 52.225-20Prohibition on Conducting Restricted Business Operations in Sudan-CertificationStatute 52.225-25Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran-Representation and CertificationsStatute 52.226-3Disaster or Emergency Area RepresentationStatute 52.229-11Tax on Certain Foreign Procurements Notice and RepresentationStatute 52.240-90Security Prohibitions and Exclusions Representations and CertificationsStatute Required Clauses: NumberTitleSource 52.203-6 with Alt IRestrictions on Subcontractor Sales to the GovernmentStatute 52.203-13Contractor Code of Business Ethics and ConductStatute 52.203-17Contractor Employee Whistleblower RightsStatute 52.203-19Prohibition on Requiring Certain Internal Confidentiality Agreements or StatementsStatute 52.204-9Personal Identity Verification of Contractor PersonnelOther 52.204-13System for Award Management MaintenanceStatute 52.204-91Contractor identificationOther 52.209-6Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for DebarmentStatute 52.209-9Updates of Publicly Available Information Regarding Responsibility MattersStatute 52.209-10Prohibition on Contracting with Inverted Domestic CorporationsStatute 52.219-4Notice of Price Evaluation Preference for HUBZone Small Business ConcernsStatute 52.219-6Notice of Total Small Business Set-AsideStatute 52.219-6 with Alt INotice of Total Small Business Set-Aside, with Alternate IStatute 52.219-8Utilization of Small Business ConcernsStatute 52.219-9Small Business Subcontracting PlanStatute 52.219-9 with Alt ISmall Business Subcontracting Plan, with Alternate IStatute 52.219-9 with Alt IISmall Business Subcontracting Plan, with Alternate IIStatute 52.219-9 with Alt IIISmall Business Subcontracting Plan, with Alternate IIIStatute 52.219-9 with Alt IVSmall Business Subcontracting Plan, with Alternate IVStatute 52.219-14Limitations on SubcontractingStatute 52.219-16Liquidated Damages Subcontracting PlanStatute 52.219-33Nonmanufacturer RuleStatute 52.222-3Convict LaborEO 52.222-19Child Labor Cooperation with Authorities and RemediesEO 52.222-35Equal Opportunity for VeteransStatute 52.222-35 with Alt IEqual Opportunity for Veterans, with Alternate IStatute 52.222-36Equal Opportunity for Workers with DisabilitiesStatute 52.222-36 with Alt IEqual Opportunity for Workers with Disabilities, with Alternate IStatute 52.222-37Employment Reports on VeteransStatute 52.222-40Notification of Employee Rights Under the National Labor Relations ActEO 52.222-41Service Contract Labor StandardsStatute 52.222-42Statement of Equivalent Rates for Federal HiresStatute 52.222-43Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (Multiple Year and Option Contracts)Statute 52.222-44Fair Labor Standards Act and Service Contract Labor Standards-Price AdjustmentStatute 52.222-50Combating Trafficking in PersonsStatute 52.222-50 with Alt ICombating Trafficking in Persons, with its Alternate IStatute 52.222-51Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment RequirementsOther 52.222-53Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services RequirementsOther 52.222-54Employment Eligibility VerificationEO 52.222-62Paid Sick Leave Under Executive Order 13706EO 52.222-90Addressing DEI Discrimination By Federal ContractorsEO 52.223-9Estimate of Percentage of Recovered Material Content for EPA-Designated ItemsStatute 52.223-9 with Alt IEstimate of Percentage of Recovered Material Content for EPA-Designated Items, with Alternate IStatute 52.223-11Ozone-Depleting Substances and High Global Warming Potential HydrofluorocarbonsStatute 52.223-12MaintenanceStatute 52.223-20AerosolsStatute 52.223-21FoamsStatute 52.223-23Sustainable Products and ServicesStatute 52.224-3Privacy TrainingStatute 52.224-3 with Alt IPrivacy Training, with Alternate IStatute 52.225-1Buy American-SuppliesStatute 52.225-1 with Alt IBuy American-Supplies, with Alternate IStatute 52.225-3Buy American-Free Trade Agreements-Israeli Trade ActStatute 52.225-3 with Alt IIBuy American-Free Trade Agreements-Israeli Trade Act, with Alternate IIStatute 52.225-3 with Alt IIIBuy American-Free Trade Agreements-Israeli Trade Act, with Alternate IIIStatute 52.225-3 with Alt IVBuy American-Free Trade Agreements-Israeli Trade Act, with Alternate IVStatute 52.225-5Trade AgreementsStatute 52.225-19Contractor Personnel in a Designated Operational Area or Supporting a Diplomatic or Consular Mission outside the United StatesOther 52.225-26Contractors Performing Private Security Functions Outside the United StatesStatute 52.226-4Notice of Disaster or Emergency Area Set-AsideStatute 52.226-5Restrictions on Subcontracting Outside Disaster or Emergency AreaStatute 52.226-8Encouraging Contractor Policies to Ban Text Messaging While DrivingEO 52.229-12Tax on Certain Foreign ProcurementsStatute 52.232-29Terms for Financing of Commercial Products and Commercial ServicesStatute 52.232-30Installment Payments of Commercial Products and Commercial ServicesStatute 52.232-33Payment by Electronic Funds Transfer System for Award ManagementStatute 52.232-34Payment by Electronic Funds Transfer Other than System for Award ManagementStatute 52.232-36Payment by Third PartyStatute 52.232-40Providing Accelerated Payments to Small Business SubcontractorsStatute 52.232-90Fast Payment ProcedureStatute 52.233-3Protest After AwardStatute 52.233-4Applicable Law for Breach of Contract ClaimStatute 52.240-91Security Prohibitions and ExclusionsStatute 52.240-91 with Alt ISecurity Prohibitions and Exclusions, with Alternate IStatute 52.240-92Security RequirementsOther 52.240-92 with Alt IISecurity Requirements with Alternate IIOther 52.240-93Basic Safeguarding of Covered Contractor Information Systems  52.244-6Subcontracts for Commercial Products and Commercial ServicesStatute 52.247-64Preference for Privately Owned U.S.-Flag Commercial VesselsStatute 52.247-64 with Alt IPreference for Privately Owned U.S.-Flag Commercial Vessels, with Alternate IStatute 52.247-64 with Alt IIPreference for Privately Owned U.S.-Flag Commercial Vessels, with Alternate IIStatute Additional contract requirements or terms and conditions: 52.222-90 ADDRESSING DEI DISCRIMINATION BY FEDERAL CONTRACTORS (APR 2026) (a) Definitions. As used in this clause Program participation means membership or participation in, or access or admission to: training, mentoring, or leadership development programs; educational opportunities; clubs; associations; or similar opportunities that are sponsored or established by the contractor or subcontractor. Racially discriminatory diversity, equity, and inclusion (DEI) activities means disparate treatment based on race or ethnicity in the recruitment, employment (e.g., hiring, promotions), contracting (e.g., vendor agreements), program participation, or allocation or deployment of an entity's resources. (b) In connection with the performance of work under this contract, the Contractor agrees as follows: The Contractor will not engage in any racially discriminatory DEI activities; The Contractor will furnish all information and reports, including providing access to books, records, and accounts, as required by the Contracting Officer, for purposes of ascertaining compliance with this clause; In the event of the Contractor's or a subcontractor's noncompliance with this clause, this contract may be canceled, terminated, or suspended in whole or in part, and the Contractor or subcontractor may be declared ineligible for further Government contracts; The Contractor will report any subcontractor's known or reasonably knowable conduct that may violate this clause to the Contracting Officer and take any appropriate remedial actions directed by the Contracting Officer; and The Contractor will inform the Contracting Officer if a subcontractor sues the Contractor and the suit puts at issue, in any way, the validity of this clause. The Contractor recognizes that compliance with the requirements of this clause are material to the Government's payment decisions for purposes of 31 U.S.C. 3729(b)(4). (c) The Contractor must include the substance of this clause, including this paragraph (c), in subcontracts at any tier, including those for commercial products and commercial services, except those where the place of delivery or performance is outside the United States. 852.252-70, Provisions and Clauses Applicable to VA Acquisition of Commercial Items VAAR 852.203-70 Commercial Advertising (MAY 2018) VAAR 852.211-76 Liquidated Damages-Reimbursement for Data Breach Costs (FEB 2023) VAAR 852.212-71 Gray Market and Counterfeit Items (FEB 2023) VAAR 852.232-72 Electronic Submission of Payment Requests (NOV 2018) VAAR 852.233-70 Protest Content/Alternative Dispute Resolution (SEP 2018) VAAR 852.233-71 Alternate Protest Procedure (SEP 2018) VAAR 852.239-70 Security Requirements for Information Technology Resources (FEB 2023) VAAR 852.239-71 Information System Security Plan and Accreditation (FEB 2023) VAAR 852.239-75 Information and Communication Technology Accessibility Notice (FEB 2023) VAAR 852.239-76 Information and Communication Technology Accessibility (FEB 2023) VAAR 852.246-71 Rejected Goods (OCT 2018) The Defense Priorities and Allocations System (DPAS) does not apply. Date and Time offers are due to Noaa.Lanotte@va.gov by 10:00am MT, June 12, 2026. Name and email of the individual to contact for information regarding the solicitation:Noaa LanotteNoaa.Lanotte@va.gov

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