SAM #36C24926Q0229

Replacement and Installation of Danfoss Variable Frequency Drives at VA Nashville Campus

This opportunity involves the Department of Veterans Affairs seeking a contractor for the replacement, installation, and commissioning of Variable Frequency Drives (VFDs) at the Tennessee Valley Healthcare System (TVHS) Nashville Campus. - Government Buyer: - Department of Veterans Affairs, Network Contracting Office 9 (VISN 9), Murfreesboro, TN - OEM Requirement: - Danfoss is the required manufacturer for all new VFDs (facility standard) - Siemens programming integration is specified for Building Automation System (BAS) connectivity - Products and Quantities: - Replacement of multiple Danfoss VFDs, including: - 1 x 1.5 HP, 3-phase, 480V VFD (Exhaust Fan 2) - 1 x 2 HP, 3-phase, 480V VFD (Exhaust Fan 55) - 5 x 5 HP, 3-phase, 480V VFDs (Hot Water Pump-6, Return Fan-54A, Return Fan-54B, AHU 51 Return, AHU 52 Return) - 2 x 7.5 HP VFDs (Return Fan 22, Return Fan 31) - 2 x 10 HP, 3-phase, 480V VFDs (AHU 9 Return #1 and #2) - 2 x 15 HP, 3-phase, 480V VFDs (AHU 22, Tertiary Pump in Fan Room 3) - 1 x 20 HP, 3-phase, 480V VFD (Exhaust Fan 64) - 2 x 25 HP, 3-phase, 480V VFDs (AHU 33, AHU 54) - 1 x 30 HP, 3-phase, 480V VFD (AHU 32 Supply) - 6 x 40 HP, 3-phase, 480V VFDs (AHU 5 Supply #1 and #2, AHU 9 Supply #1, AHU 26, AHU 51 Supply, AHU 52 Supply) - Services: - Disconnecting and removing existing VFDs - Supplying, installing, and commissioning new Danfoss VFDs - Integration with Siemens BAS and Fire Alarm System - Maintenance, troubleshooting, inspections, testing, and reporting - All work must comply with NEC, OSHA, NFPA, and VA safety standards - Only certified, trained electricians and technicians may perform the work - Work must be coordinated to minimize disruption to hospital operations (off-hours/weekends as needed) - Unique Requirements: - Only Danfoss VFDs are acceptable (no substitutions) - Integration with Siemens programming and BAS is mandatory - 100% set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB) - Place of Performance: - Tennessee Valley Healthcare System (Nashville), 1310 24th Ave South, Nashville, TN 37212

Description

(i) This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued. This acquisition is a 100% Total Set-Aside for Service Disabled Veteran Owned Small Business concerns. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov. Solicitation number 36C24926Q0229 is issued as a request for quotation (RFQ) for VFD Replacements. (Space Left Blank Intentionally) (ii) PRICE/COST SCHEDULE ITEM INFORMATION ITEM NUMBER DESCRIPTION OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT VFD Replacements Contract Period: One POP Begin: 07-01-2026 POP End: 10-31-2026 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors PRODUCT/SERVICE CODE: J041 - Maint/Repair/Rebuild Of Equipment- Refrigeration, Air Conditioning, And Air Circulating Equipment LOCAL STOCK NUMBER: N/A 1001 1.00 JB _______________ ____________ GRAND TOTAL ____________ (iii) STATEMENT OF WORK Department of Veterans Affairs TVHS, Nashville Campus Requirements for Services to Replace Variable Frequency Drives (VFDs) Introduction/Background Information This project shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items necessary to perform maintenance, troubleshooting, inspections, and testing of the Variable Frequency Drives (VFDs) as stated in this Statement of Work (SOW). The contractor shall perform to meet or exceed National Electric Code (NEC) Standards in this contract. Place Of Performance Tennessee Valley HealthCare System 1310 24th Ave S. Nashville, TN 37212 Scope Of Work This SOW describes the requirements for Qualified Contract Professionals, known as Contractors, in this document. Contractors who are contracted by Veteran Affairs (VA) Medical Center to perform replacement, installation, and testing of new VFDs identified, and all its components shall meet all requirements stated in SOW. Work includes parts and travel as required, as well as, but not limited to electrical, fire alarm, low voltage controls, programming, and certain other items. All work shall be executed to maintain continuous operation of the healthcare facility, preserve indoor air quality, and comply with all applicable healthcare codes and standards. The contractor shall provide all tools, labor, material, equipment, and supervision necessary to perform all work as required by the contract documents for the following Line Items below: Disconnect existing Variable Frequency Drives (VFDs), Disconnects, & Bypasses as needed to supply and install VFDs (Facility standard is Danfoss) and associated components for the following Units: Exhaust Fan 2- 1½ Horsepower (HP) 3Ø 480V VFD & Disconnect with Bypass (QTY: 1) Exhaust Fan 55- 2 Horsepower (HP) 3Ø 480V VFD & Disconnect with Bypass (QTY: 1) Hot Water Pump-6, Return Fan-54A, Return Fan-54B, Air Handling Unit 51 (Return), and Air Handling Unit 52 (Return)- 5 Horsepower (HP) 3Ø 480V VFD & Disconnect with Bypass (QTY: 5) Return Fan 22 and Return Fan 31- 7½ Horsepower (HP) VFD & Disconnect with Bypass (QTY: 2) Air Handling Unit 9 (Return #1) and Air Handling Unit 9 (Return #2)- 10 HP VFD & Disconnect with Bypass (QTY: 2) Air Handling Unit 22 and Tertiary Pump in Fan Room 3 - 15 HP VFD & Disconnect with Bypass (QTY: 2) Exhaust Fan 64- 20 HP VFD & Disconnect with Bypass (QTY: 1) Air Handling Unit 33 and Air Handling Unit 54- 25 HP VFD & Disconnect with Bypass (QTY: 2) Air Handling Unit 32 (Supply)- 30 HP VFD & Disconnect with Bypass (QTY: 1) Air Handling Unit 5 (Supply #1), Air Handling Unit 5 (Supply #2), Air Handling Unit 9 (Supply #1), Air Handling Unit 26, Air Handling Unit 51 (Supply), and Air Handling Unit 52 (Supply)- 40 HP VFD & Disconnect with Bypass (QTY: 6) Ensure all VFDs include Siemens programming to each corresponding Air Handling Unit or Exhaust Fan being served. Integrate each VFD into the Building Automation System (BAS) and controls/update sequences of operation (including Fire Alarm system as needed) to comply with Tennessee Valley Health Care System (TVHS) standards. Coordinate with Contracting Officer Representative (COR) for network integration. Ensure Parameters for each existing VFD are captured and recorded before disconnecting and removal of the existing VFD. Incorporate the parameters into the new VFD once installed and powered before commissioning and testing. Perform Start-Up and Commissioning procedures for each new VFD installed and programmed. Coordinate with the COR on timing and provide a detailed report of compliance and/or issues for remediation. Requirements/Tasks Submit for approval and provide the items detailed in Section 3, paragraph b of this Scope of Work. Provide a complete written report to the Veterans Administration (VA) within 10 working days of work completion, including: Company name, addresses, telephone, & email/website. Name and signature of contractors who perform the replacement, start-up, and testing/commissioning. VA Work Contract Number, name, and number of VA Contracting Officer. Date and time of work. Copies of contractors' valid licenses, certificates, and training as applicable. Descriptions and model number of tools and equipment used. Location, Type, Name, and nameplate info of replaced electrical equipment. Descriptions of work items. Test data. Reference materials such as manufacturer specifications, coordination study, etc. Remarks on conditions of electrical equipment, deficiencies, and recommended actions. Submit 2 hard copies and 1 electronic copy of the report within 10 days of work completion. Qualifications of Contractors Contractors shall be experienced electricians, properly trained and licensed, with a focus on electrical/controls work. Contractors shall be certified by NICET or NETA, with OSHA-approved safety training. Minimum 3 years of experience in healthcare, industrial, educational, or commercial facilities with VFDs. Safety training certifications must be provided, or employer certification submitted. Contractors shall have access to latest references including NFPA standards, OSHA standards, NETA specifications, and manuals. All tools, equipment, and PPE must be current, calibrated, and compliant, with documentation available. Summary of Work Coordinate outages with the COR, schedule to minimize disruption, and provide written shutdown procedures 7 days in advance. Outages scheduled outside normal hours and weekends as approved. Report critical deficiencies immediately. Work shall comply with latest NETA standards and VA directives. Hours of Operation and Scheduling Work scheduled to minimize impact, including weekends and nights. Coordinate with Electrical Supervisor and COR. Federal Holidays New Year’s Day - January 1 Martin Luther King’s Birthday - 3rd Monday in January President’s Day - 3rd Monday in February Memorial Day - Last Monday in May Juneteenth - June 19 Independence Day - July 4 Labor Day - 1st Monday in September Columbus Day - 2nd Monday in October Veterans Day - November 11 Thanksgiving Day - Last Thursday in November Christmas Day - December 25 Confirmation Of Work All work to be confirmed and subject to Quality Control before approval by the COR or Electrical Supervisor. Compliance Contractor responsible for compliance with all safety laws, codes, and VA/OSHA guidelines. Must participate in Infection Control Risk Assessment (ICRA) and maintain barriers and safety measures. Contractor Employees Employees shall present a neat appearance, wear ID badges, and be easily recognized. All employees must display VA badges and be identifiable as contractors. Contractor Employee Conduct Employees must be professional, avoid offensive conduct, and not consume alcohol or illegal drugs during work. Contractor Responsibility Obtain necessary licenses, take precautions, and ensure safety. Responsible for injuries or damages caused by negligence. May be provided a staging area and parking spot, with unloading based on approval. Contract Award Meeting Work shall not commence until the Kickoff Meeting is conducted or waived by the CO. Changes to SOW Any changes require written approval from the CO. Costs due to unauthorized changes are the contractor’s responsibility. Performance Requirements Provide personnel and equipment, obtain licenses, protect people and property, and leave work areas clean. Provide documentation of calibration and safety inspections. Deliverables Provide equipment and services as per the SOW. Submit a report within 10 days of work completion. Technical Expert/Point of Contact Electric Supervisor: Stephen Browne, Stephen.Browne@va.gov, 615-938-2182 M&O Supervisor: Matt Hickerson, Alan.Hickerson@va.gov, 615-456-2501 (End Statement of Work) (iv) The anticipated award on 07/01/2026 and delivery on 10/31/2026, Freight On Board (FOB) Destination and Location is: Tennessee Valley Healthcare System 1310 24th Ave. South Nashville, TN 37212 (v) Provisions 52.212-1 Instructions to Offerors-Commercial Products and Commercial Services (SEP 2023) 52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998) FAR 52.252-1 VAAR 52.209-7 Information Regarding Responsibility Matters (OCT 2018) (DEVIATION NOV 2025) 52.212-2 Evaluation-Commercial Products and Commercial Services (NOV 2021) (DEVIATION OCT 2025) 52.203-11 Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions. (SEP 2024) 52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-Representation. (JAN 2017) 52.204-7 System for Award Management Registration (NOV 2024) 52.216-1 Type of Contract (APR 1984) (DEVIATION NOV 2025) 52.233-2 Service of Protest (SEP 2006) (DEVIATION NOV 2025) 852.209-70 Organizational Conflicts of Interest (OCT 2020) 852.233-70 Protest Content/Alternative Dispute Resolution (SEP 2018) 852.233-71 Alternate Protest Procedure (SEP 2018) 852.252-70 Solicitation Provisions or Clauses Incorporated by Reference (JAN 2008) (vi) Clauses 52.212-4 Contract Terms and Conditions-Commercial Products and Commercial Services (NOV 2023) (DEVIATION OCT 2025) 52.252-2 Clauses Incorporated by Reference (FEB 1998) FAR 52.252-2 52.203-6 ALT I. Restrictions on Subcontractor Sales to the Government.(NOV 2021) 52.203-17 Contractor Employee Whistleblower Rights. (NOV 2023) 52.204-9 Personal Identity Verification of Contractor Personnel (JAN 2011) 52.204-13 System for Award Management-Maintenance (OCT 2018) (DEVIATION NOV 2025) 52.209-6 Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded. (JAN 2025) (DEVIATION NOV 2025) 52.209-9 Updates of Publicly Available Information Regarding Responsibility Matters. (OCT 2018) (DEVIATION NOV 2025) 52.209-10 Prohibition on Contracting With Inverted Domestic Corporations. (NOV 2015) (DEVIATION NOV 2025) 52.219-8 Utilization of Small Business Concerns (JAN 2025) 52.219-9 Small Business Subcontracting Plan. (JAN 2025) (DEVIATION NOV 2025) 52.219-14 Limitations on Subcontracting. (OCT 2022) (DEVIATION NOV 2025) 52.219-16 Liquidated Damages-Subcontracting Plan. (SEP 2021) (DEVIATION NOV 2025) 52.219-33 Nonmanufacturer Rule. (SEP 2021) (DEVIATION NOV 2025) 52.222-3 Convict Labor. (JUN 2003) (DEVIATION NOV 2025) 52.222-35 Equal Opportunity for Veterans. (JUN 2020) (DEVIATION NOV 2025) 52.222-36 Equal Opportunity for Workers with Disabilities. (JUN 2020) 52.222-37 Employment Reports on Veterans. (JUN 2020) (DEVIATION NOV 2025) 52.222-40 Notification of Employee Rights Under the National Labor Relations Act. (DEC 2010) (DEVIATION NOV 2025) 52.222-41 Service Contract Labor Standards. (AUG 2018) (DEVIATION NOV 2025) 52.222-42 Statement of Equivalent Rates for Federal Hires. (MAY 2014) 52.222-43 Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (Multiple Year and Option Contracts). (AUG 2018) (DEVIATION NOV 2025) 52.222-50 Combating Trafficking in Persons. (NOV 2021) (DEVIATION NOV 2025) 52.222-55 Minimum Wages for Contractor Workers Under Executive Order 14026 (JAN 2022) (DEVIATION NOV 2025) 52.222-62 Paid Sick Leave Under Executive Order 13706. (JAN 2022) (DEVIATION NOV 2025) 52.222-90 Addressing DEI Discrimination by Federal Contractors (APR 2026) 52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving. (MAY 2024) 52.228-5 Insurance-Work on a Government Installation (JAN 1997) CL-120 Supplemental Insurance Requirements 52.232-19 Availability of Funds for the Next Fiscal Year (APR 1984) 52.232-33 Payment by Electronic Funds Transfer-System for Award Management. (OCT 2018) 52.232-40 Providing Accelerated Payments to Small Business Subcontractors. (MAR 2023) 52.233-3 Protest after Award. (AUG 1996) (DEVIATION NOV 2025) 52.233-4 Applicable Law for Breach of Contract Claim. (OCT 2004) (DEVIATION NOV 2025) 52.237-2 Protection of Government Buildings, Equipment, and Vegetation (APR 1984) 52.237-3 Continuity of Services (JAN 1991) 52.240-91 Security Prohibitions and Exclusions. (DEVIATION NOV 2025) 52.244-6 Subcontracts for Commercial Products and Commercial Services. (JAN 2025) (DEVIATION OCT 2025) 52.252-6 Authorized Deviations in Clauses (NOV 2020) 852.201-70 Contracting Officer's Representative (DEC 2022) 852.203-70 Commercial Advertising (MAY 2018) 852.204-70 Personal Identity Verification of Contractor Personnel (MAR 2026) (DEVIATION FEB 2026) 852.211-72 Technical Industry Standards (NOV 2018) 852.219-73 VA Notice to Total Set-Aside for Certified Service-Disabled Veteran-Owned Small Businesses (JAN 2023) (DEVIATION) 852.219-75 VA Notice of Limitations on Subcontracting - Certificate of Compliance for Services and Construction (JAN 2023) (DEVIATION) 852.222-71 Compliance with Executive Order 13899 (DEVIATION) (APR 2025) 852.232-72 Electronic Submission of Payment Requests (NOV 2018) 852.237-75 Key Personnel (OCT 2019) 852.242-71 Administrative Contracting Officer (OCT 2020) (vii) Quotes are due 06/16/2026 at 11:00 AM (CT) via email to diane.ziegler@va.gov. POC is Diane Ziegler by email diane.ziegler@va.gov. (viii) FAR 52.212-1, Instructions to Offerors-Commercial Products and Commercial Services, applies to this acquisition and a statement regarding any addenda to the provision. This solicitation requires registration with the System for Award Management (SAM) prior to award, pursuant to applicable regulations and guidelines. Registration information is at www.sam.gov. This is an open-market combined synopsis/solicitation for services as defined herein. The government intends to award a Purchase Order as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. Submitting your quote: Submit your company’s quote by email to the address specified on page 1 and section (vii) of this RFQ utilizing either PDF or Microsoft Word file formats comprised of not more than 5 documents total (8 Megabyte File Size Limitation). Reply by email with Subject "RFQ 36C24926Q0229 response". If a concern submits more than one quote, all quotes may be rejected. Quotes that do not contain all requested information may be considered unacceptable. Submission deadline: Your quote must be received at the email address specified by the deadline on page 1 and section (vii). We will not consider any quote received after the deadline unless received before award and considered without delaying the award. In case of an emergency delaying operations, the deadline may be extended by one working day. The government is not responsible for late submissions or technical issues. Confirm receipt of your quote with the Contracting Officer at the time of submission or prior to the close of the solicitation. Terms and content of your quote: Quote must be based on the terms of this RFQ. It must contain all requested information as follows: RFQ Number: 36C24926Q0229 CONTRACTOR: _____________________________________ (Contractor’s Name) ADDRESS: _____________________________________(Street-City-State-Zip) POINT OF CONTACT: _____________________________________ (Name/Title/Phone/Email) SAM UEI NUMBER: _____________________________________ All quotes shall include a statement regarding the terms and conditions herein as follows: "The terms and conditions in the RFQ are acceptable to be included in the award document without modification, deletion, or addition." OR "The terms and conditions in the RFQ are acceptable to be included in the award document with the exception, deletion, or addition of the following:" Provide a statement that your company’s Offeror Representations and Certifications are complete in SAM.gov. ACKNOWLEDGMENT OF AMENDMENTS: The quoter acknowledges receipt of amendments numbered and dated as follows: AMENDMENT NO: _____ DATE: ________ Additional rows can be added as needed. The amendment section must be filled out if amendments are sent or posted, and returned with the RFQ. Failure to acknowledge amendments may result in rejection of the quote. ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS - COMMERCIAL ITEMS: Provisions incorporated by reference have the same effect as full text. The full text of FAR provisions can be accessed at https://www.acquisition.gov/browse/index/far. The version of FAR 52.212-1 in the addendum is tailored for Simplified Acquisition Procedures and supersedes the current FAR 52.212-1. (ix) FAR 52.212-2, Evaluation-Commercial Products and Commercial Services, Evaluation of Quotes: The government will select the quote that offers the best benefit at a reasonable price, evaluating price, technical capabilities, and past performance. The lowest price technically acceptable process will be used. The government reserves the right to communicate with the best-suited contractors. Award will be based on acceptability, reasonableness, and best value. All quoters must be registered in SAM at https://www.sam.gov. (x) Quoters must include a completed copy of FAR 52.212-3, Offeror Representations and Certifications, with their quote. (xi) FAR clause 52.212-4, Contract Terms and Conditions-Commercial Products and Commercial Services, applies, with any addenda. The full text can be accessed at the specified links. Questions must be in writing and sent to diane.ziegler@va.gov. Vendor questions are due by 06/01/2026 at 11:00 AM CT. Answers will be provided by 06/04/2026 at 5:00 PM CT. Representatives from your company shall not contact VA personnel during the RFQ process. To be considered, provide the following: Price: Complete and return the Price/Cost Schedule on pages 3. Technical: Provide a detailed quote addressing the objectives in the Statement of Work, including subfactors such as Danfoss manufacturing, Danfoss programming, and integration with BAS and Fire Alarm System. Past Performance: Provide 3 recent and relevant references with details of work performed, scope, and contact information. Evaluation factors include price, technical, and past performance. The government will determine if the price is fair and reasonable. No options will be evaluated. The award will be made to the most advantageous quote based on these factors. All quotes must be registered in SAM. (xii) Point of Contact: Diane Ziegler, diane.ziegler@va.gov

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