SAM #36C26226Q0851

Annual Backflow Prevention Assembly Testing at Sepulveda VA Medical Center

The Department of Veterans Affairs, Network Contracting Office 22, is seeking a certified contractor to perform annual testing of 33 backflow prevention assemblies at the Sepulveda VA Medical Center in North Hills, CA. - Government Buyer: - Department of Veterans Affairs, Network Contracting Office 22 (NCO 22) - Contracting office locations in Gilbert, AZ and Tucson, AZ - OEMs (Original Equipment Manufacturers): - Wilkins - Watts - Ames - Products/Services Requested: - Certified annual testing of 33 backflow prevention assemblies - Assemblies include models such as Wilkins 975xl, Wilkins 720A, Watts 009m2qt, Watts 909, Watts LF909QT, Ames 3000SE (DA), and Ames 2000B - Types include Reduced Pressure Principle Assembly, Double Check Valve Assembly, Pressure Vacuum Breaker Assembly, and Spill-Resistant Vacuum Breaker units - Repairs and retesting of assemblies found defective during initial testing (to be performed only upon contract modification) - Contractor must provide all labor, materials, tools, equipment, transportation, and supervision - Deliverables include documentation, affixing certification tags, and providing reports and recommendations for repairs - Unique/Notable Requirements: - Contractor must be certified as a Backflow Prevention Assembly Tester in California - Must maintain valid calibration records for all test equipment - Compliance with all federal, state, and local regulations, as well as local water authority requirements - Set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB) - Place of Performance: - Sepulveda VA Medical Center, 16111 Plummer St, North Hills, CA 91343 - Period of Performance: - 45 days from award

Description

Synopsis/Solicitation Overview This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued. This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2026-01, effective 03/13/2026. This solicitation is set aside 100% for Service-Disabled Veteran Owned Small Business (SDVOSB). It is a firm fixed price contract. The associated North American Industrial Classification System (NAICS) code for this procurement is 238220 - Plumbing, Heating, and Air-Conditioning Contractors with a small business size standard of $19.0 Million. The FSC/PSC is J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment. Wage Determination 2015-5613, Rev.32, Dated 05/13/2026 applies to this requirement. The Department of Veterans Affairs, Network Contracting 22, is seeking a qualified contractor to provide certified testing on 33 campus-wide backflow prevention assemblies at the Sepulveda VA Medical Center, Greater Los Angeles VA Healthcare System. Statement of Work (SOW) Contract Title: Campus Wide Backflow Testing Background Backflow prevention assemblies must be tested annually to ensure potable water system protection and compliance with the local water purveyor and applicable code. VA requires certified testing to maintain operational safety, documentation accuracy, and regulatory compliance. Scope of Work The Greater Los Angeles VA Healthcare System requires a qualified contractor to provide annual testing of thirty-three (33) backflow prevention assemblies located at Sepulveda Campus. The contractor shall furnish all labor, materials, tools, equipment, transportation, and supervision necessary to perform testing in accordance with all applicable federal, state, and local regulations, including VA and water authority requirements. Backflow List Manufacturer Model Size Serial number Location Device number Wilkins 975xl 1.25 3698080 Bldg. 103 Bd0020587 Watts 009m2qt .75 33726 Bldg. 1rm A46 Bd0039285 <!-- Additional rows omitted for brevity --> Contractor Tasks Coordinate all work with the VA Program Point of Contact. Test 33 backflow prevention assemblies of various types and sizes, including Reduced Pressure Principle Assembly, Double Check Valve Assembly, Pressure Vacuum Breaker Assembly, and Spill-Resistant Vacuum Breaker units. Perform all testing according to Los Angeles Department of Water and Power, City of LA, County Health test procedures. Verify and document device type, size, serial number, location, and test values. Complete all required backflow test forms provided by the VA facility point of contact. Apply updated test tags to each device indicating date, tester certification number, and pass/fail status. Immediately notify the PPOC of any failed devices. Provide written recommendations and quotes for any required repairs outside the scope. Submit all completed test reports to the Los Angeles Department of Water and Power, County Public Health, and provide copies to the PPOC. Complete all repairs and retest failed and repaired backflows within the contract period. Contractor Qualifications Hold current certification as a Backflow Prevention Assembly Tester in the state of performance. Maintain valid calibration records for all test equipment. Comply with all VA safety, infection control, and security requirements. Deliverables Completed test reports for all 33 devices. Updated certification tags affixed to each tested device. Summary report listing all devices, locations, and test results. Notification report of any failures. Repair recommendations when applicable. Security Requirements The C&A requirements do not apply, and a Security Accreditation Package is not required. Period of Performance The period of performance will be 45 days from the date the purchase order is awarded. Place of Performance Sepulveda VA Medical Center 16111 Plummer St North Hills, CA 91343 Hours of Work Monday - Friday, 6:00 AM - 3:30 PM, excluding National Holidays. National Holidays New Year’s Day - January 01 Martin Luther King’s Birthday - Third Monday in January President’s Day - Third Monday in February Memorial Day - Last Monday in May Juneteenth - June 19 Independence Day - July 04 Labor Day - First Monday in September Columbus Day - Second Monday in October Veterans Day - November 11 Thanksgiving Day - Fourth Thursday in November Christmas Day - December 25 If a holiday falls on a Sunday, the following Monday is observed. If on Saturday, the preceding Friday is observed. Additional policies on overtime, holiday pay, and contractor employee requirements are detailed in the original document. Invoicing & Payment Contractor shall submit itemized invoices including facility name, address, contract number, IFCAP Obligation Number, quantity, cost, and date. Payment will be made monthly in arrears, subject to approval. No advance payments are authorized. Changes Only services specified are authorized. Any additional work requires prior approval from the Contracting Officer. Price/Cost Schedule Line Item Description Quantity Unit of Measure Unit Price Total Price 0001 Certified Testing for Backflow Prevention Assemblies 1 JB 0002 Backflow Prevention Assemblies Repairs and Retesting upon initial testing 1 JB 0.00 0.00 Note: CLIN 0002 shall not be priced in the offer and can only be executed through an approved modification request. The estimated period of performance is from 06/29/2026 to 08/31/2026. Legal and Regulatory References Full FAR provisions and clauses are accessible at https://www.acquisition.gov/browse/index/far. Key FAR provisions include FAR 52.212-1, 52.212-2, 52.212-3, 52.212-4, and others listed in the original document, along with VAAR clauses and additional links. Submission Instructions Quotes should be submitted via email to Jennell Christofaro at jennell.christofaro@va.gov by June 8, 2026, 02:00 PM PST. Questions are due by May 29, 2026, 02:00 PM PST. Include in the submission: acknowledgment of amendments, price schedule, certifications, and responses to special standards of responsibility. Additional instructions and requirements are detailed in the original solicitation text. Additional Links: Department of Veterans Affairs

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