Austin Afo #IFB 5000 RBB1012

City of Austin Solicits Custom Service Awards, Medals, Trophies, and Fossil Watches for City Departments

The City of Austin is seeking bids for a comprehensive contract to supply and customize service awards for multiple city departments, including Police, Fire, and Parks and Recreation. - Government Buyer: - City of Austin, Central Procurement - OEMs and Vendors: - Fossil (highlighted as the OEM for branded watches; alternatives may be proposed) - Products Requested: - Service lapel pins (soft enamel and cloisonné) for various years of service and retirement - Quantities range from 10 to 685 per type, with custom designs and department logos - Medals (Distinguished Command, Honorable Conduct, Life Saving, Medal of Valor, Purple Heart, Superior Service, Meritorious Unit Citation, Meritorious Service, Unit of the Year) - Includes ribbons, display boxes, and APD/AFD branding - Quantities from 8 to 150 per medal type - Presentation sets and packaging (500 units) - Replacement ribbons (100 units) - Trophies (flag football, single cup, two-tiered, community recreation center) - Includes custom engraving and department logos - Quantities typically 3 to 30 per type - Plaques (softball, basketball, volleyball, wood finish) - Custom engraved, various sizes, with department logos - Quantities from 20 to 160 per type - Custom medals and ribbons (double-sided, glow-in-the-dark, custom printed) - Quantities of 50 to 100 per type - Neck sashes (100 units) - Watches (Fossil brand or approved equal) - Men's: 44mm Smoke Stainless Steel, Fossil or equal, 50 units (part number: FOSSIL) - Women's: 32mm Scarlette Mini, Fossil or equal, 25 units (part number: FOSSIL/ES4317) - Services Requested: - Engraving for awards, trophies, and plaques - Design and production services, including artwork, typesetting, set-up, and delivery - Unique or Notable Requirements: - Ability to provide custom designs and department-specific branding - Product samples and pre-production approvals required - Replacement of defective items at no cost - Compliance with City of Austin small/local business preferences, wage theft, and insurance requirements - All products must be new, high quality, and delivered FOB destination, Austin, TX - Contractor must have at least three years of relevant experience - Contract may be awarded to one or multiple vendors based on best value - Place of Performance/Delivery: - All items delivered to City of Austin facilities in Austin, Texas

Description

This solicitation is an Invitation For Bids (IFB) issued by the City of Austin for the procurement of a wide array of Service Awards. The scope includes various types of service lapel pins, medals, plaques, trophies, and engraving services for different city departments such as Austin Police, Parks and Recreation, and Austin Fire. The solicitation is open and bids are due by June 30, 2026. The City seeks qualified contractors capable of providing these awards with specifications detailed in attached documents.

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