Escambia County Opengov #ITQ #2026-02

Escambia County IT Department Solicits PowerDMS Software Subscriptions and Compliance Solutions

Escambia County IT Department is seeking quotes for PowerDMS document management and compliance software subscriptions and related services. - Government Buyer: - Escambia County IT Department (Pensacola, FL) - OEM Highlight: - PowerDMS is the specified Original Equipment Manufacturer (OEM) for all requested software and solutions - Products and Quantities: - PowerPolicy Professional Subscription: 1,999 licenses (policy and compliance management platform) - Legacy Training Included: 1,999 licenses (online training solution) - PowerPolicy SSO (Single Sign-On Service): 1,999 licenses (SaaS user authentication) - PowerStandards for FMJS (>50 employees): 1 unit (compliance with Florida Model Jail Standards) - NCCHC Jail Manual: 2 units (jail standards manual, must be paired with standards module) - PowerDMS Standards for NCCHC Jail: 2 units (standards module for NCCHC Jail) - Notable Requirements: - All products must be PowerDMS-branded solutions - Insurance requirements include Workers Comp, General Liability, Auto Liability, Cyber Liability, and Professional Liability - Proof of Sunbiz registration, W-9, and contractor licensure may be required - Electronic submission via OpenGov Procurement portal - Period of Performance: - Subscriptions and training licenses: 1-year term (December 6, 2026 – December 5, 2027) - Standards and manuals: split between short initial term (September 11, 2026 – December 5, 2026) and full-year term (December 6, 2026 – December 5, 2027) - Place of Performance: - Escambia County IT Department, 221 Palafox Place, Suite 210, Pensacola, FL 32502-5822

Description

Escambia County IT Department is seeking quotes for the PowerDMS Application, a document management and compliance software. The procurement includes subscriptions, manuals, standards, and training solutions such as PowerPolicy Professional Subscription, Legacy Training, Single Sign-On Service, PowerStandards for FMJS, NCCHC Jail Manual, and PowerDMS Standards for NCCHC Jail. The project aims to streamline policy management, compliance tracking, and training within the organization. Insurance requirements include Workers Comp, General Liability, Auto Liability, Cyber liability, and Professional Liability. Bidders must submit electronic quotes by June 1, 2026, and provide proof of Sunbiz registration, W-9, and possibly contractor licensure.

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