Tarrant County Ionwave #F2026118

Tarrant County Annual HVAC Air Filter Supply and Replacement Services

Tarrant County, Texas is seeking bids for an annual contract to supply and replace HVAC air filters across approximately 74 county buildings, including health clinics and the Medical Examiner's Office. - Government Buyer: - Tarrant County Facilities Management Department and Purchasing Department - Products Requested: - Wide range of HVAC air filters, including: - Standard pleated filters (MERV 11 and MERV 13) in numerous sizes - HEPA filters (e.g., 24 x 24 x 12, MERV 11) - V-cell box filters (e.g., 12 x 24 x 12, 20 x 24 x 12, 24 x 24 x 12, MERV 14) - All filters must comply with ASHRAE 52.2 and UL 900 standards and bear the UL mark - Services Requested: - Scheduled and unscheduled (rapid response) filter replacement services, including removal/disposal of old filters and installation of new ones - Service calls at specific county facilities, with defined filter quantities and visit frequencies - All labor, materials, delivery, and related costs included in unit pricing - Notable Requirements: - Proof of manufacturer authorization for filters supplied - Minimum three years of local HVAC filter contractor experience - Criminal background checks for all personnel accessing county data or secure facilities - Compliance with strict information security requirements for any hosted/cloud IT solutions - Ability to respond to unexpected service calls within four hours - Data residency for IT solutions must be within the contiguous U.S. - No specific OEMs are named; equivalent products of like quality may be considered if fully described - Contract Term: - Initial term of 12 months, with options to renew for two additional 12-month periods - Delivery and service locations include multiple county buildings in Fort Worth, Arlington, Euless, Haltom City, Mansfield, and White Settlement

Description

This solicitation is an Invitation for Bid issued by Tarrant County for an annual contract to supply HVAC air filters and provide filter replacement services across approximately seventy-four county buildings located in downtown and suburban areas. The contract term is twelve months from the date of award, with options to renew for two additional twelve-month periods. The county intends to award primary, secondary, and alternate contractors based on the number of bids received, with awards made to the lowest total bid meeting specifications. Bidders are encouraged to attend a virtual pre-bid conference and must review all bidding documents provided in the attachments.

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