Tarrant County Ionwave #F2026128

Tarrant County Annual Contract for Printing and Mailing Tax Statements

Tarrant County is seeking an annual contract for the comprehensive printing, processing, and mailing of tax statements and related materials for the Tax Assessor-Collector. - Government Buyer: - Tarrant County Purchasing Department, including the Tax Office and Auditor's Office - Products Requested: - Large quantities of tax statement stock (continuous feed and cut sheet), including: - 1,100,000 continuous feed tax statement stock - 200,000 cut sheet tax statement stock - 1,000 VIT (Vehicle Inventory Tax) statement stock - Multiple mineral stock and statement/receipt stock with specific printing and perforation requirements - Envelopes: - 1,100,000 #10 window envelopes (with permit) - 100,000 #10 window envelopes (no permit) - 80,000 #10 window envelopes for Tax Office - 1,200,000 #9 envelopes - 4,000 catalog envelopes (bottom window) - Envelope overprinting (55,000 units) - Flyers: - 1,200,000 full page combination flyers - 189,000 billing-specific flyers - Informational flyers in various formats - Services Requested: - Printing, folding, inserting, and mailing of tax statements, flyers, and envelopes - Processing and mailing for multi-mineral and tax statements (150,000 and 725,000 units, respectively) - Bundling (householding) services (100,000 units) - Warehousing of inventory and delivery to Tarrant County at no extra cost - Custom programming and secure data handling - CASS/PAVE certification for postal discounts, USPS automation and OCR readability compliance, and duplex variable data printing - Courier services as needed - Unique/Notable Requirements: - Vendors must bid on all items; contract is all-or-none - Strict information security requirements for hosted/cloud IT solutions, including data residency in the contiguous U.S., breach notification within 48 hours, and audit rights - Criminal background checks required for vendor personnel accessing county data or secure facilities - Proofs and quality control procedures are mandatory - Vendor must demonstrate experience with large-scale mailing contracts - Pricing must be fully inclusive and remain firm for the contract duration and any renewal periods - No specific OEMs or named vendors are identified in the solicitation.

Description

This solicitation is for an annual contract to provide paper stock and printing services for the Tarrant County Tax Assessor-Collector. The contract includes printing, folding, inserting, and mailing services for tax statements, flyers, and envelopes. The vendor will also warehouse inventory and deliver to Tarrant County upon request at no additional cost. The contract term is twelve months with the option to renew for three additional twelve-month periods. Pricing must be firm for the entire contract duration and inclusive of all costs such as shipping and delivery.

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