SAM #36C24426R0113

Architect and Engineering Services for Wilmington VA Medical Center Exterior Entrance Renovation

This opportunity seeks qualified Architect and Engineering (A/E) firms to support the renovation of the main exterior entrance at the Wilmington VA Medical Center. - Government Buyer: - Veterans Affairs, Department of - Wilmington VA Medical Center, 1601 Kirkwood Highway, Wilmington, DE 19805 - Contracting Office: 244-NETWORK CONTRACT OFFICE 4 (36C244), 1010 Delafield Road, Pittsburgh, PA 15215 - Scope of Work: - Professional A/E and healthcare planning services for Project No. 460-26-001 - Site investigation, architectural, structural, mechanical, electrical, and environmental services - Preparation of contract drawings, specifications, and third-party cost estimates - Construction period services and infection control risk assessment - ADA accessibility upgrades, life safety code compliance, and phasing to minimize disruption - Asbestos and lead paint assessment, including hiring a Certified Industrial Hygienist for abatement design - Notable Requirements: - Firms must be Service Disabled Veteran Owned Small Business Concerns - Registration in SAM.gov and VetBiz.gov required - Familiarity with VA standards and local conditions - Compliance with federal and VA guidelines, including infection control and life safety codes - Contract Details: - Firm Fixed-Price contract - Estimated construction magnitude: $250,000 to $500,000 - Period of Performance: - Design and review milestones over 180 days after Notice to Proceed - No specific OEMs or vendors are named, as this is a request for A/E services.

Description

Page 13 of 13 ACQUISITION INFORMATION: The Wilmington Department of Veterans Affairs Medical Center located at 1601 Kirkwood Highway, Wilmington, DE 19805, is seeking professional Architect and Engineering (A&E) services for Project No. 460-26-001, Renovate Exterior of Main Hospital Design. This announcement is being issued in accordance with the Selection of Architects and Engineering firms (Public Law 92-582) and implemented in the Federal Acquisitions Regulations (FAR) Part 36. Architectural and Engineering (A&E) firms permitted by law to practice the professions of architecture or engineering are requested to send one copy of an SF 330 (7/2021 Edition) and CD from qualified and eligible firms classified as 100% SERVICE DISABLED VETERAN OWNED SMALL BUSINESS CONCERNS. Firms will be selected for negotiation based on demonstrated competence and qualifications for the required work. This is not a Request for Proposal, and an award will not be made with this announcement. This announcement is a request for SF 330s from qualified firms that meet the professional and set-aside requirements listed in this announcement. Contract Award Procedure: Interested A&E Firms should e-mail a PDF SF330 document to Hanna.Karmazyn@va.gov by 3:00 PM, EST, June 22, 2026. A&E firms shall be registered at www.sam.gov and www.vetbiz.gov. If available, please include your firm's VetBiz.gov SDVOSB status verification. Failure of a proposed SDVOSB A&E firm to be certified by the CVE at the time of the SF330 is submitted shall result in elimination from further consideration for award. Following an evaluation of the qualifications and performance data submitted, three or more firms considered to be the most highly qualified to provide the required services may be chosen for interviews. After interviews, the most highly qualified firm will be issued the solicitation and requested to submit a proposal. The Government will not pay, nor reimburse, any costs associated with responding to this announcement. The Government is under no obligation to award a contract as a result of this announcement. A&E Firms will be selected based on demonstrated competence and qualifications for the required work. NAICS 541330 and size standard $25.5M apply. The award of a Firm Fixed-Price contract is contemplated and is subject to the availability of FY26 funding. The construction magnitude is between $250,000.00 and $500,000.00. A/E Evaluation Factors Experience and Past Performance Healthcare Planning Experience: Provide a brief overview of the firm’s history and experience in healthcare planning. Include at least 5 relevant projects. Emphasize exterior renovations, ADA accessibility upgrades, and work performed in active medical facilities requiring phasing. Federal Contract Experience: Demonstrate experience with federal contracts, especially VA projects. Include familiarity with VA TIL, and maintaining facility operations during construction. Design Team Proposed for This Project Qualifications of Key Personnel: Provide resumes (max 10) showing experience in healthcare and federal projects. Include experience with ADA compliance, site design (grading/drainage), and life safety. Subconsultants: Provide qualifications of subcontractors, especially for civil/site work, industrial hygiene, and fire/life safety. Design Approach: Describe approach to ADA, NFPA Life Safety Code, infection control, and exterior material selection. Technical Approach Describe approach to incorporating ADA, NFPA Life Safety Code, energy conservation, and site improvements. Include understanding of renovating an active hospital entrance, maintaining safe access, and minimizing disruption through phasing. Proposed Management Plan Project Management Approach: Describe approach to schedule, budget, risk management, and communication. Work Plan and Deliverables: Provide plan to meet design milestones (25%, 75%, 100%, final) and ability to meet submission dates. Compliance Standards: Demonstrate knowledge of NFPA, NEC, OSHA, and other applicable codes. VA Specific Standards: Demonstrate familiarity with VA requirements, TIL, and PDT process. Location and Knowledge of Local Area Firm Location: Provide office locations and ability to support site visits and response times. Local Knowledge: Demonstrate knowledge of Wilmington VAMC, local construction conditions, and factors impacting cost and schedule. Wilmington, DE VA Medical Center Wilmington, DE 19805 A/E SCOPE OF WORK For Renovate The Exterior Of Main Hospital Project No. 460-26-001 Bid Documents/Final Report Ready By: 180 days after NTP -- Services -- Provide: Professional A/E and healthcare planning services to include but not limited to: Site investigation: architectural, structural, mechanical, electrical, and environmental services. Contract drawings and specifications for construction. 3rd Party Cost Estimates Construction period services - review of submissions, provide recommendations regarding contractor change proposals, visit site per VA's request, and add to drawings as-built conditions from contractor's record drawings; A/E will respond on site within a two-hour period when requested. Infection Control Risk Assessment Meet all of the requirements as outlined in VA Program Guide PG-18-15 (Volume C), A/E Submission Instructions for Minor and NRM Construction Program. Reference: https://www.cfm.va.gov/cfm/til/index.asp -- Project Scope -- GENERAL: This project consists of the renovation of the main exterior entrance of Building 1 at the Wilmington VA Medical Center. Work includes demolition, redesign, and reconstruction of entrance features and installation of a new ADA-compliant handicap ramp. SPECIFICS: Evaluate and redesign entrance plaza, sidewalks, and approach paths and associated roadways. Design ADA-compliant ramp including slopes, handrails, landings. Improve drainage, grading. Upgrade exterior finishes, railings, entry features, and any architectural façade as deemed necessary. Maintain facility operations during construction. Identify and correct life safety deficiencies and provide phasing plan if necessary. All designs shall be accomplished in accordance with VA guidelines and specifications, available at https://www.cfm.va.gov/cfm/til/index.asp and https://wbdg.org/ffc/federal-facility-criteria. The A/E will follow VA design guides and provide revised and improved specifications based on the VA standard specifications. Other Specifics: AutoCAD files of existing design will be provided for use. Phase all work in coordination with Hospital staff to minimize down-time to areas affected by the project. Construction Waste Management to be included. Design to maintain all infection control/dust prevention measures. List all Permits necessary to complete the project. Consolidate all necessary submittals by specification section on an Excel spreadsheet. Checklist to be utilized to track/monitor submittal process. All designs shall be accomplished in accordance with VA guidelines and specifications, available at https://www.cfm.va.gov/cfm/til/index.asp. The A/E will follow VA design guides and provide revised and improved specifications based on the VA standard specifications. -- Site Investigations -- EXPECTATION: A/E will make site visits as necessary to survey existing conditions. Make site visits as required to determine existing as-built conditions affecting this project. Provide any structural, architectural, electrical, and mechanical investigative work including all interior and exterior, of both existing and designed systems necessary to ensure the accuracy of the design. Prepare any measured drawings of existing systems of facility required to ensure the accuracy of the design. Provide a CIH to evaluate the impacted building areas for asbestos. Wilmington VA has an asbestos survey which will need to be verified. Provide a CIH to evaluate the impacted building areas for lead-based paint. Exterior window frames have not been tested for lead-based paint, but exterior doors have, and several tested positive. NOTE: Information including drawings and other documentation provided to the A/E is used as reference only. All additional references and specifications are available in VHA’s Technical Information Library at http://www.cfm.va.gov. AutoCAD background drawings will be provided by the VA upon request. The A/E shall field verify all dimensions. A/E shall field verify every aspect that relates to the project. Coordinate site visits with the Project Engineer. -- Environmental/Occupational Safety and Health (EOSH) -- EXPECTATION: All projects and project designs shall contain language that addresses all applicable EOSH requirements. Regulatory Compliance EOSH requirements for work performed at the above location can be found in: Volume 29 of the Code of Federal Regulations, Part 1910 Occupational Safety for General Industry Volume 29 of the Code of Federal Regulations, Part 1926 Occupational Safety for The Construction Industry Volume 40 of the Code of Federal Regulations Protection of The Environment Volume 49 of the Code of Federal Regulations, Part 397 Transportation of Hazardous Materials Title 7 of the Delaware Code Conservation Title 16 of the Delaware Code Health and Safety Specifications: The VA Master Construction Specifications contain work procedures and material requirements designed to meet regulatory compliance requirements. Whenever possible, the Master Construction Specifications must be used as the basis for project designs. A complete list of these specifications can be viewed at https://www.cfm.va.gov/cfm/til/index.asp. Specifications which address EOSH requirements include, but are not limited to: -- Design Review Schedule -- EXPECTATION: Submit review packages so they are received on the noted day. SUBMISSIONS: Notice to Proceed: Day 0 (0 days) Initial Meeting with Stakeholders: Day 14 (14 days) Design Development Document Submission (25%): Day 44 (30 days) PDT Review Meeting (25%): Day 58 (14 days) Design Development Document Submission (75%): Day 93 (35 days) PDT Review Meeting (75%): Day 107 (14 days) Design Development Document Submission (100%): Day 152 (45 days) PDT Review Meeting (100%): Day 166 (14 days) Contract Documents Submission (Final): Day 180 (14 days) Note: The issue of the NTP will be the first PDT Meeting. A/E will be required to attend and take minutes of each Project Design Team (PDT) Meeting. Minutes will be submitted electronically to the Project Manager and Contracting Officer within three calendar days of each meeting. -- Specification Requirements -- -- Design Requirements/Submissions -- EXPECTATION: Submit complete review package in accordance with the requirements and guidelines outlined in http://www.cfm.va.gov. Pay specific attention to schematic, design, and construction submission requirements. Depending on the complexity of the design, the A/E may delete individual submissions not required (e.g., site development, landscaping for interior renovation projects). DELIVER: All design packages directly to the Project Engineer on the established dates to allow the VA to review. A transmittal letter is required to go to the Contracting Officer on the same day as delivery. Include all information as follows and as outlined in the attachments for each submission. Information required for each submittal is outlined in Program Guide PG-18-15 Volume C May 2006, available at http://www.cfm.va.gov. 25% Design Development Submission: Attachment A - 25% Submission Requirements. Checklist of Requirements for the 25% Design Development Submission. Define the design elements based on the selected option and submit all information required by VA Program Guide PG-18-15 (25%). Identify Working Drawings scope within construction budget. Identify impact of existing asbestos. Develop plans and marked-up specifications to meet all applicable federal and state codes/requirements, including OSHA, DER, EPA, NEC, NFPA 101 Life Safety Code. Identify all design calculations. Identify all existing utilities and utility requirements. Identify all potential bid deduct alternatives. Identify all phasing requirements for construction to minimize impact on medical center operations. Design all finishes, required submittals. 75% Design Development Submission: Attachment B - 75% Submission Requirements. Address all comments from the 25% review. Define the design elements based on the selected option and submit all information required by VA Program Guide PG-18-15 (75%). Identify Working Drawings scope within construction budget. Finalize impact of existing asbestos. Develop plans and marked-up specifications to meet all applicable federal and state codes/requirements, including OSHA, DER, EPA, NEC, NFPA 101 Life Safety Code. Identify all design calculations. Identify all existing utilities and utility requirements. Identify all potential bid deduct alternatives. Identify all phasing requirements for construction to minimize impact on medical center operations. Design all finishes, required submittals. Consolidate all necessary submittals by specification section on an Excel spreadsheet. Checklist to be utilized to track/monitor submittal process. Present energy modeling and financial impacts using various types of windows for consideration. Develop Infection Control Risk Assessment (VA EC-43). A/E shall utilize the services of the Network 4 Fire and Safety Consulting firm to conduct a fire and life safety peer review of the project. The designated firm will return comments to both the A/E and the VA Project Engineer prior to the corresponding review meeting. 100% Design Development Submission: Attachment C - 100% Submission Requirements. Checklist of Requirements for the 100% Design Development Submission. Address all comments from the 75% review. Design all finishes, required submittals. Consolidate all necessary submittals by specification section on an Excel spreadsheet. Checklist to be utilized to track/monitor submittal process. Revise and update cost estimate. Preparation of project scope for advertisement and account for any bid deduct alternatives developed in the 75% design submission. Finalize all design calculations. Finalize all potential bid deduct alternatives. Finalize all phasing requirements for construction. Finalize Infection Control Risk Assessment (VA EC-43). Contract Documents (CD) Submission: Attachment D - Submission Requirements. Submit a complete document set of all contract requirements. The Cover Page shall be submitted for approval signatures. If necessary, update and submit until approved by the VA. ATTACHMENT A Deliver the following (labeled with 25% Design Development Document Submission) and include this attachment as a checklist with your submission: 3 copies of a narrative report forwarding the design development 25% submission addressing items listed in the design requirements and any additional A/E recommendations. The report should include identifying potential bid deduct alternatives, recommended construction phasing based upon discussions with the program manager, and any design calculations or analysis, document the dates, times, places, names of surveyors, existing conditions of systems surveyed, all field observations, as well as A/E design recommendations. Report shall also contain sample catalog cut sheets of new equipment to be installed in the design. Shall include IH Report - Task 1 as per Attachment F and F1. 3 sets of all drawings updating all previous comments required by project, produced on AutoCAD 2025 software. 2 copies of updated itemized cost estimate by spec section and trade (labor, material, and equipment). 2 copies of custom edited VA Master Specifications of sections to be used for this project and a master submittal list identifying all the submittals required to be submitted by the contractor for review. 1 copy of drawings in AutoCAD 2025 and .pdf format and specifications in the newest version of Microsoft Word (CD). Include one copy of full view of 3D model renderings of all aspects of the project. ATTACHMENT B Deliver the following (labeled with 75% Design Development Document Submission) and include this attachment as a checklist with your submission: 3 copies of a narrative report forwarding the design development 25% submission addressing items listed in the design requirements and any additional A/E recommendations. The report should include identifying potential bid deduct alternatives, recommended construction phasing based upon discussions with the program manager, and any design calculations or analysis, document the dates, times, places, names of surveyors, existing conditions of systems surveyed, all field observations, as well as A/E design recommendations. Report shall contain sample catalog cut sheets of new equipment to be installed in the design. Report shall include energy modeling reports with financial impacts of various window types. Shall include IH Report - Task 1 as per Attachment F. 3 sets of all drawings updating all previous comments required by project produced on AutoCAD 2025 software. 2 copies of updated itemized cost estimate by spec section and trade (labor, material, and equipment). 2 copies of custom edited VA Master Specifications of sections to be used for this project and a master submittal list identifying all the submittals required to be submitted by the contractor for review. 3 copies of Infection Control Risk Assessment. 1 additional copy each of the custom edited VA Master Specifications and drawings as specified above are to be delivered to a third-party fire and life safety firm on the same dates as delivered to the Project Manager. A letter of transmittal signifying delivery will be forwarded to the Project Manager. A/E shall utilize the services of the Network 4 Fire and Safety Engineer to conduct a fire and life safety peer review of the project throughout the design. Comments resulted from the peer review shall be incorporated into the design at no additional cost. 1 copy of drawings in AutoCAD 2025 and .pdf format and specifications in newest version of Microsoft Word (CD). Include one copy of full view of 3D model renderings of all aspects of the project. ATTACHMENT C Deliver the following (labeled with 100% Design Development Documents Submission) and include this attachment as a checklist with your submission: 3 copies of a narrative report forwarding the design development 75% submission addressing items listed in the design requirements and any additional A/E recommendations. The report should include identifying potential bid deduct alternatives, recommended construction phasing based upon discussions with the program manager, and any design calculations or analysis, document the dates, times, places, names of surveyors, existing conditions of systems surveyed, all field observations, as well as A/E design recommendations. Report shall also contain sample catalog cut sheets of new equipment to be installed in the design. Shall include IH Report - Task 1 as per Attachment F. 3 sets of all drawings updating all previous comments required by project produced on AutoCAD 2025 software. 2 copies of updated itemized cost estimate by spec section and trade (labor, material, and equipment). 2 copies of custom edited VA Master Specifications of sections to be used for this project and a master submittal list identifying all the submittals required to be submitted by the contractor for review. 3 copies of the Infection Control Risk Assessment. 2 copies of drawings in AutoCAD 2025 and .pdf format and specifications in the newest version of Microsoft Word (CD). Include one copy of full view of 3D model renderings of all aspects of the project. ATTACHMENT D EXPECTATION: Submit complete bid document for final review prior to solicitation. Continue to submit bid documents until all changes are incorporated by the A/E for final signature prior to solicitation. Upon approval, duplicate copies as required. Deliver the following (labeled with Contract Documents Submission) and include this attachment as a checklist with your submission: 1 copy of the Cover Sheet (AutoCAD) for final VA signatures. 3 sets of all drawings updating all previous comments required by project, produced on AutoCAD 2025 software for final VA review. If approved, final sets to be submitted with signed-off cover sheet. 3 copies of final project specifications (two bound; one loose) prepared in the newest version of Microsoft Word. Include a master submittal list in the specifications. 2 CDs containing all drawings in AutoCAD 2025 (.dwg) and in .pdf file, all specifications in newest version of Microsoft Word, and Submittal Spreadsheet organizing all submittals required by the contractor, organized by division and specification. Upon signature approval, provide five sets of final Contract Documents (complete with VA signed Cover Sheet). Provide two ½ size sets of final drawings. Include one copy of full view of 3D model renderings of all aspects of the project. ATTACHMENT E A/E SPECIFICATIONS VA MEDICAL CENTERWILMINGTON, DE DEPARTMENT OF VETERANS AFFAIRS A/E REGULATIONS ASBESTOS ABATEMENT The A/E shall hire a Certified Industrial Hygienist (CIH) Consultant to assist in the assessment and design for asbestos abatement. The CIH shall meet the following minimum qualifications: Be certified by the American Board of Industrial Hygienists in Industrial Hygiene-Comprehensive. Have asbestos abatement experience in assessment, design, abatement, construction monitoring, and decontamination clearance. His office to be as close as possible to the project location, so that he will be available to the COTR during construction on an on-call basis with a response time of one day. Will have support staff and back-up capacity to provide adequate level of support to the COTR throughout construction. The scope of work for the A/E with his CIH consultant is as follows: Preliminary (25%) Design: Review building records and interview station personnel for detection of trade name material used for the construction of the buildings, which are known to contain asbestos. Perform a visual inspection of the areas impacted and develop a sampling strategy that will yield statistically viable conclusions on extent of asbestos present. Perform this task at the first preliminary submittal and notify VA on results at 100% submission. Final (75 and 100%) Reviews) Design: Collect bulk suspected asbestos samples and utilize the services of a testing lab accredited by the American Industrial Hygienists Association. Upon receiving the results, determine adequacy for an assessment report. Any samples requiring further clarification, utilizing scanning electron microscopy (SEM), need to be contracted to a qualified laboratory for sample analysis. If additional samples are required, take such samples at this stage so that the maximum detection of asbestos can be achieved. This service (bulk sampling) will be at no cost. Task 3: Prepare an exposure assessment report on only the impacted areas of the modification project. Include descriptions, sketches, room names, or other means to identify impacted areas. Show or describe the location of each sample, its composition, and identification number. Classify each impacted space as Major Abatement, Minor Abatement, or No Abatement areas. Provide quantities and cost estimates for asbestos within each area, and summarize the total square feet and linear feet to be abated, along with a preliminary schedule of completion. Provide an assessment of the impact on building sub-systems and a signed cover statement by the A/E and CIH. Task 4: Prepare drawings and specifications for asbestos abatement work, reflecting the assessment report. Show limits of sealing off, locations, quantities, and arrangements for abatement in plans. Provide details, sections, notes, and other necessary information for bid documents. Edit and modify VA master specifications on asbestos abatement. Provide drawings and specifications for restoration of impacted building sub-systems, including replacing insulation, carpets, fixtures, and ceilings. The submittals shall coincide with the modification project work. Task 5: Assist VA in determining whether the abatement subcontractor meets qualification requirements. Exclude onsite monitoring during construction, which is to be completed by others. Perform final inspection and testing at the end of abatement, and issue a compliance certificate signed by both the CIH and the A/E. ATTACHMENT E-1 A/E SPECIFICATIONS VA MEDICAL CENTERWILMINGTON, DE 19805 COVER STATEMENT FOR ASBESTOS ASSESSMENT REPORT The enclosed Asbestos Assessment Report for [Building/Area] has been prepared as part of Project # [Number] and covers the following buildings: [Details]. I certify that I have surveyed each of the buildings or areas in my contract, have interviewed station personnel, and have supervised technicians for the examination of available records related to the buildings. Based on the information gathered and the expected extent of the renovation, I have devised a sampling plan and supervised the trained Industrial Hygiene Technicians during sample collection. I have selected a qualified analytical laboratory for analysis and evaluated the results to ensure statistically viable conclusions on asbestos hazards. I have prepared the attached Asbestos Hazard Assessment Report, reflecting the best-known abatement technology, VA policies, and regulations. An abatement design will be prepared by a qualified contractor to achieve decontamination and minimize exposure. (C. I. H. NAME, CERTIFICATION NO. & STATE CERTIFIED IN) Additional Links: VA Homepage

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