PIEE #W912LN26QA019

Vermont Army National Guard Non-Clinical Medical Case Management Services

The Vermont Army National Guard is seeking a contractor to provide Non-Clinical Medical Case Management Services to support medical readiness for its service members. - Government Buyer: - Vermont Army National Guard (VTARNG), including State Medical Detachment and Office of the Deputy State Surgeon - Contracting office: USPFO Activity VT ARNG - Personnel Requirements: - One Lead Registered Nurse Case Manager (supervisory experience required) - Two Registered Nurse Case Managers (active Vermont or Nurse Licensure Compact license; minimum 2 years clinical/case management experience; BSN preferred) - Two Medical Records Technicians (subject to SCLS Wage Determination No. 2015-4137; high school diploma/GED; minimum 1 year medical records/admin experience) - Services Requested: - Non-Clinical Medical Case Management, including medical records administration, analysis, coding, reporting, and coordination with medical providers - Support for medical boards, readiness events (approx. 7 annually), and mobilization travel to Fort Bliss, TX - Strict compliance with HIPAA, security, and training standards - Flexible scheduling to avoid overtime; telework only for COOP events - Government-furnished laptops and equipment provided - Notable Requirements: - Set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB) - Electronic proposal submission via PIEE Solicitation module - Execution of Business Associate Agreement (BAA) upon award - Key personnel substitution requires prior approval - Travel costs reimbursed separately under Not-To-Exceed plug amounts - Place of Performance: - Green Mountain Armory, Camp Johnson, Colchester, VT - Occasional travel to Fort Bliss, TX for mobilization support

Description

The Vermont Army National Guard (VTARNG) has a requirement for Non-Clinical Medical Case Management Services to maintain established Medical Readiness goals. To support this mission, the contractor must provide a dedicated staff consisting of one (1) Lead Registered Nurse Case Manager, two (2) Registered Nurse Case Managers, and two (2) Medical Records Technicians who will be responsible for the administration, analysis, coding, and reporting of medical records programs. All Requests for Information (RFIs) regarding this solicitation must be submitted via email no later than 12:00 PM EDT on 15 June 2026. The government intends to answer and post responses to all submitted questions within 48 hours of receipt. Final quotes must be submitted electronically through the PIEE Solicitation module no later than 5:00 PM (17:00) EDT on 21 June 2026; please note that quotes will only be accepted through the PIEE module, and alternative submission methods will not be considered. This procurement is strictly governed by FAR 52.212-1, Instructions to Offerors -- Commercial Products and Commercial Services. Any late submissions will be handled strictly in accordance with FAR 52.212-1(f).PIEE System Issues, File Limitations, and Late Submissions. Individual files must not exceed 50 MB, and the total submission size must not exceed 200 MB Offerors are highly encouraged to submit quotes well in advance of the deadline (e.g., at least 24 hours prior) to avoid transmission delays or account access issues. System Outages: In the event of a documented, systemic outage of the PIEE network that interrupts normal Government operations and prevents submission, the provisions of FAR 52.212-1(f)(4) will apply. User-End Technical Difficulties: Individual vendor technical issues (e.g., forgotten passwords, expired roles, local internet outages, or failure to account for large file upload times) do not constitute a systemic PIEE outage and will not serve as justification for accepting a late proposal. While offerors should contact the PIEE Help Desk (866-618-5988) for assistance, possessing a help desk ticket number does not grant an automatic extension or excuse a late submission. File Size and Formats: Offerors must ensure their files comply with PIEE size limitations. Proposals shall be submitted in standard, accessible formats (e.g., Microsoft Word, Microsoft Excel, or Adobe PDF). The use of compressed files (e.g., .ZIP) or encrypted/password-protected files is strictly prohibited. If a file cannot be opened by the Government, it will not be evaluated. Late Submissions: Handled strictly in accordance with FAR 52.212-1(f). The official time of receipt is the time-stamp generated by the PIEE system upon the successful, completed upload of all proposal documents. The attached sample Business Associate Agreement (BAA) is provided for informational purposes. The final BAA will be executed between the Government and the awardee upon contract award and will include terms specific to this requirement.

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