SAM #3e8ded53f50f465eadd0d4b741c80ffb

Sole Source Ammonia Refrigeration Maintenance at Aberdeen Test Center

This opportunity involves a sole-source contract for comprehensive maintenance and emergency services for industrial ammonia refrigeration systems at the Aberdeen Test Center (ATC), located on Aberdeen Proving Ground, Maryland. - Agency: U.S. Army Contracting Command – Aberdeen Proving Ground (ACC-APG), Department of the Army - Sole-source vendor: Industrial Refrigeration Service, Inc. (CAGE: 0D5U5) - Scope of work: - Annual preventive maintenance, vibration diagnostics, instrument calibration, safety checks, non-destructive testing, oil analysis, ammonia purity testing, and water treatment - Emergency maintenance with technician response within 24 hours - Repair parts warranty for one year - Compliance with OSHA (29 CFR 1910), Risk Management Plan (RMP), and ATC Process Safety Management (PSM) requirements - All labor, materials, equipment, tools, quality control, and inspections provided by the contractor - Equipment covered includes multiple FES and Frick screw compressor packages, sensors, probes, actuators, and test chamber instrumentation - Technicians must have specialized experience, safety training, and be able to obtain security clearance - Period of performance: 12-month base period with four 12-month option periods (potential total of five years) - NAICS code: 811310 (Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance) - Place of performance: Aberdeen Test Center, Aberdeen Proving Ground, Maryland, including specific buildings and test chambers - Estimated contract value: $1,000,000 to $5,000,000 over five years - Primary OEMs: Frick, FES (Frick Environmental Systems) - Potential competitors: Johnson Controls, Stellar, GEA Refrigeration, Hillphoenix, Bassett Mechanical, M&M Carnot - Key requirements: Strict adherence to safety and process management standards due to large ammonia inventory; rapid emergency response; warranty on repairs

Description

SPECIAL NOTICE: REFRIGERATION MAINTENANCE SUPPORT

INTRODUCTION

This Special Notice serves as a Synopsis/Solicitation for Refrigeration Maintenance Services at Aberdeen Test Center (ATC). The Government intends to award a sole-source, Firm-Fixed-Price (FFP) contract to Industrial Refrigeration Service, Inc., located at 1116 Middle River Road, Suite K, Middle River, Maryland 21220-2412 (CAGE: 0D5U5). The anticipated contract includes one (1) 12-month base period and four (4) 12-month option periods. This action is executed under the authority of FAR 6.302-1, as only one responsible source can satisfy the agency's requirements. The Government anticipates making this award by mid-June 2026.

PROGRAM BACKGROUND

The Army Test and Evaluation Command (ATEC) and Aberdeen Test Center (ATC) require maintenance and repair services for various test chambers located at Aberdeen Proving Ground (APG). These services demand qualified technicians experienced in industrial ammonia refrigeration. This contract supports ATC's mechanical integrity program through preventive maintenance, repair, and emergency response to chemical releases. Operations must comply with Occupational Safety and Health Administration (OSHA) standards (29 CFR 1910) and the ATC Process Safety Management (PSM) program.

The main ammonia plant houses 30,000 pounds of Ammonia (NH3), which feeds three separate test chambers. Because this quantity exceeds the OSHA 10,000-pound threshold, strict adherence to the Risk Management Plan (RMP) and PSM is mandatory to ensure the safety of APG personnel and visitors. Support contractors must be fully familiar with these written plans.

The applicable North American Industry Classification System (NAICS) code for this procurement is 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance.

REQUIRED CAPABILITIES

The contractor shall provide all labor, materials, equipment, tools, quality control, and inspections necessary to perform maintenance services for ATC buildings at APG, in accordance with the Performance Work Statement (PWS).

Capability Statement

At a minimum, Interested Parties must submit a capability statement addressing the particulars of this effort, supported by relevant documentation demonstrating organizational and Key Personnel capabilities. Responses must include:

Company Profile: Organization name, address, point-of-contact (name, email, and phone number), company website, CAGE Code, socioeconomic status, and business size/type of ownership.

Past Performance: Details of the two (2) most recent contracts providing similar refrigeration maintenance services for a minimum of five (5) years. Include contract numbers, dollar values, scope similarity, and Points of Contact (POCs).

Technical Experience: Previous experience (as a prime or subcontractor) on similar requirements regarding size, scope, and complexity (government or commercial). Include pertinent certifications and demonstrate full capability to execute the services detailed in the PWS.

Cost Estimate: Review the draft PWS and provide an estimated cost for the required services.

Recommendations: Provide any suggestions to improve the ATC’s approach, specifications, or draft PWS.

Upon receiving responses, the Government will request the Customer’s assessment regarding each firm’s potential to fulfil our requirements as depicted in the draft PWS. Small businesses are strongly encouraged to respond.

Please return your response no later than 10:00AM EST on 4 June 2026 to Morgan E. Alvey, morgan.e.alvey.civ@army.mil. If you have any questions related to this effort, please contact Ms. Alvey directly, via email. Questions are due at 11:59PM EST on 27 May 2026.

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