SAM #52000QR260025389

USCGC Northland Engineering Control Center Cleaning and Inspection Solicitation

The U.S. Coast Guard Surface Forces Logistics Center (SFLC) is seeking contractors to clean and inspect the Engineering Control Center aboard the USCGC Northland (WMEC-904) following an electrical fire and PKP (Purple-K) powder discharge. - Government Buyer: - U.S. Coast Guard, Surface Forces Logistics Center (SFLC) Procurement Branch 1, Norfolk, VA - Point of contact: LT Amanda Roy, EO - OEMs and Vendors: - No specific OEMs or vendors are named in the solicitation - Products/Services Requested: - Cleaning and inspection of: - MPCMS Console (including internal components: wire runs, contacts, PLCs, power supplies, terminal boards, transformers, junction boxes, electrical instruments, indicators, HMIs, cable way access panels) - Main SS Switchboard - 400 Hz Switchboard - 120V Lighting Panel - Tank Level Indicating Panel (ACMS) - Fire Fighting Control Panel - Fire and Smoke Detection Panel and associated junction boxes - Fire and Fire Handling Alarm Switchboard - (2)723 Control Module - Pre-heater Controller (3-153-1) - UPS above console - Services include mechanical cleaning (HEPA vacuuming, dry ice cleaning, non-conductive solvent wipes), operational tests before and after cleaning, and visual inspections with Coast Guard personnel - Unique or Notable Requirements: - Site visit required prior to bidding - Contractor must provide temporary ventilation during cleaning - Compliance with security requirements for base access (REAL ID-compliant identification) - No government-furnished property provided - Place of Performance: - USCGC Northland, 4000 Coast Guard Blvd, Portsmouth, VA 23703 - Period of Performance: - Defined period (see below)

Description

52000QR260025389 USCGC NORTHLAND Engineering Control Center Cleaning

Intent. CGC Northland must have all control consoles, lighting panels, and switchboards cleaned and inspected due to electrical fire and disbursement of Purple-K or Potassium Bicarbonate Powder (PKP) in the Main Propulsion Control and Monitoring System (MPCMS) console located within Engineering Control Center (3-152-0-E).

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6 as supplemented with additional information in this notice. This solicitation is issued as a Request for Quote Number 52000QR260025389 USCGC NORTHLAND Engineering Control Center Cleaning

 This procurement will be processed in accordance with FAR Part 12.

The North American Industry Classification System (NAICS) is 541330 - Engineering Services. This is total small business set aside; all responsible small business sources may submit proposals that will be considered. This synopsis/solicitation is issued pursuant to FAR 13.106-1(b), and the resultant purchase order will be awarded on a firm-fixed price basis using simplified acquisition procedures in accordance with FAR 13.

THE UNITED STATES COAST GUARD SURFACE FORCE LOGISTICS CENTER REQUEST THE CONTRACTORS TO PROVIDE PRICING FOR THE FOLLOWING REQUIREMENT:

STATEMENT OF WORK (SOW)

CGC Northland (WMEC-904) Engineering Control Center Cleaning

1. BACKGROUND

1.1 Intent. CGC Northland must have all control consoles, lighting panels, and switchboards cleaned and

inspected due to electrical fire and disbursement of Purple-K or Potassium Bicarbonate Powder (PKP)

in the Main Propulsion Control and Monitoring System (MPCMS) console located within

Engineering Control Center (3-152-0-E).

1.2 Government-Furnished Property.

None.

2. REFERENCES

Coast Guard Drawing 901 WMEC 202-001, Rev J. Engineering Control Center Arrangement

Coast Guard Maintenance Card WMEC-270 E-A-13909, Ship Service Switchboard Inspect and Clean

Coast Guard Maintenance Card WMEC-270 E-A-1200, 400 Hz Switchboard Inspect and Clean

Surface Forces Logistics Center Standard Specification 0000 (SFLC Std Spec 0000), 2022, General

Requirements

3. REQUIREMENTS

3.1 Site Visit. The Contractor must make a site visit prior to any bidding or proposal submission to ensure

full understanding of requirements and scope of work.

3.2. Protective measures. The Contractor must furnish and install all protective measures in accordance

with SFLC Std Spec 0000, paragraph 3.3.3 (Vessel component, space, and equipment protection)

3.2.1 Tech Rep. None. However, a NAVSEA Rep will be available for guidance when they are onboard

the vessel.

3.2.2 Interferences. The Contractor must handle all interferences in accordance with SFLC Std Spec

0000, (Interferences). Known interferences include, but are not limited to the following:

Wire runs Electrical junction boxes Electrical/Electronic components Console doors

3.3 Operational test, initial. Prior to commencement of work, the Contractor must witness Coast Guard personnel perform an initial operational test of all items or shipboard devices to be disturbed, used, repaired, or altered, to demonstrate existing operational condition excluding MPCMS console.

3.3 Preparation.

3.3.1 Temporary Ventilation. The Contractor must provide adequate temporary ventilation to each compartment that is affected by shipboard console/switchboard cleaning and by securing associated fans, in accordance with the requirements of paragraph 3.3.1.1 (Temporary ventilation) of SFLC Std Spec 0000.

3.4 Cleaning Requirements. The Contractor must clean and inspect the internals of the following equipment listed in Table 1 or as designated by the Coast Guard Inspector using Coast Guard Drawing 901WMEC 202-001 as guidance:

Table 1 MPCMS Console Main SS Switchboard 400 Hz Switchboard 120V Lighting Panel Tank Level Indicating Panel (ACMS) Fire Fighting CTRL Panel Fire and Smoke Detection Panel and associated junction boxes Fire and Fire Handling Alarm Switchboard (2)723 CTRL Module Pre-heater Controller (3-153-1) UPS above console

3.4.1 Particulars. MPCMS Console internals of all five cabinets (front, back, and in the space below the console) will need to be removed for further cleaning and inspection including but not limited to:

Wire Runs/Ways (Separate Only) Contacts PLC Components Power Supplies Terminal Boards (Do not remove) Transformers Junction Boxes Electrical Instruments Indicators HMIs MPCMS Cable Way Access Panels (Located in the Engine Room)

3.4.2 Mechanical Cleaning – General. Employ suitable mechanical means to clean all interior surfaces of consoles/switchboards/panels including all removed equipment from the designated MPCMS console to a condition free from PKP, dirt, grease, lint, impurities and any other foreign matter. Required methods include:

HEPA Vacuuming for initial removal Dry Ice cleaning for non-conductive, non-abrasive internal cleaning. Non-conductive solvent wipes for final removal

3.4.3 Inspections. After completion of all cleaning operations, the Contractor must visually inspect, in the presence of the Coast Guard Inspector and Tech Rep, for cleanliness. Be aware that inspection of areas that are difficult to access may be conducted by means of a borescope. Submit a CFR.

3.5 Operational test, post repairs. After completion of work, the Contractor must thoroughly test, in the presence of the Coast Guard Inspector and demonstrate all items or shipboard devices that have been disturbed, used, repaired, altered, or installed to be in satisfactory operating condition (exception to MPCMS).

4.0 ADMINISTRATION.

4.1 CONTRACTOR PERSONNEL

3

4.1.1 Qualified Personnel.

4.1.2 Employee Conduct.

Contractor employees shall present a professional appearance, and their conduct shall not reflect discredit upon the U.S. Government, and any involved Departments or Agencies.

4.1.3 Conflict of Interest.

The Contractor shall not employ any person who is an employee of the U.S. Government if that employment would, or would appear to cause, a conflict of interest. The Contractor shall take appropriate precautions as delineated in the Federal Acquisition Regulation (FAR) to preclude actual or apparent conflicts of interest.

4.2 PERIOD OF PERFORMANCE.

08JUN-22JUN2026

4.3 PLACE OF PERFORMANCE.

The primary place of performance shall be at CGC NORTHLAND located at below address:

CGC NORTHLAND

4000 Coast Guard Blvd

Portsmouth, VA 23703

(571) 613-1598

Contracting Officer Technical Representative (COR):

LT Amanda Roy, EO

Work: (571) 613-1598

Email: Amanda.C.Roy@uscg.mil

Security Requirements

All contractor personnel requiring access to the place of performance in order to perform work under this contract must possess a valid-state issued REAL ID-compliant driver’s license or identification card, or an acceptable alternative form of identification as defined by the Department of Homeland Security (DHS) [https://www.dhs.gov/real-id]. It is the contractor’s responsibility to ensure that all personnel are properly credentialed to gain base access. Failure to comply with access requirements may result in delays to performance and will not constitute an excusable delay.

Interested Vendors shall provide product/service details, Product Data Sheet, and cost breakdown IAW SOW for technical review. Vendors shall provide a detailed cost breakdown to include all the specifications to be reviewed by a technical rep.

NOTE: The USCG/Government reserves the right to Award on an All or None Basis, i.e., the Government may issue a Purchase Order (PO) to the offeror that submits the lowest aggregate price, rather than issue a PO to each offeror based on the lowest quotation on each item.

As stated below, the provision at FAR 52.212-2- Evaluation-Commercial Items-applies with the following addenda: Award of a contract will be based on the following criteria: The purchase order will be awarded as a firm-fixed price contract using simplified acquisition procedures in accordance with FAR Part 13.5.        1. Please provide any warranty information.        2. Vendors MUST be registered in www.sam.gov The USCG/Government intends to award a purchase order resulting from this synopsis/solicitation to the responsible contractor whose quote conforms to the solicitation and is most advantageous and the best value to the Government, price and other factors considered.

Please Note: Interested Offerors having the expertise as required are invited to submit a Firm Fixed Price quotation in conjunction with attached statement of work that will be considered by the agency. Quotations must be submitted on company letterhead stationery and must include the following information:

(1) Cost Breakdown

(2) Unit Cost

(3) Extended Price

(4) Total Price

(5) Payment Terms

(6) Discount offered for prompt payment

(7) Company Unique Entity ID (UEI) and Cage Code..  

Quotes must be received no later than 27 MAY , 2026 at 09 A.M. Eastern Standard Time. Email quotes are acceptable and shall be sent to the Contracting Officer, Miller, Joshua N PO2 USCG SFLC (USA) and  Ford, T S PO1 USCG SFLC (USA) at email address Timothy.S.Ford@uscg.mil and Joshua.N.Miller@uscg.mil .

Any questions or concerns regarding any aspect of the RFQ must be forwarded to the Contracting Officer, Miller, Joshua N PO2 USCG SFLC (USA)and Ford, T S PO1 USCG SFLC (USA) at email address Joshua.N.Miller@uscg.mil and  Timothy.S.Ford@uscg.mil.

The following FAR Clauses and Provisions apply to this acquisition:

FAR 52.212-1 - Instructions to Offerors - Commercial Items (Sep 2023) FAR 52.212-2 - Evaluation - Commercial Items (Nov 2021) Award will be made to the Offeror proposing the Best Value to the Government considering specification, price, past performance and quality. FAR 52.212-3 - Offeror Representations and Certifications - Commercial Items (May 2024) to include Alt I (Nov 2021). Offeror shall complete annual representations and certification electronically via the System for Award Management (SAM) website accessed through https://www.sam.gov. FAR 52.212-4 - Contract Terms and Conditions -Commercial Items (Nov 2023) with the following addenda. FAR 52.212-5 - Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items (Jan 2025)

FAR 52.252-2 - Clauses Incorporated by Reference (Feb 1998), the full text of the clause may be accessed electronically at https://acquisition.gov. FAR 52.204-7 – System for Award Management (Nov 2024). Contractors are located and identified in SAM by their UEI number. Contractors are located and identified in SAM by their UEI number. To facilitate payment via Electronic Funds Transfer - SAM, contractors shall be registered in SAM. A UEI number can be obtained via https://www.dnb.com and SAM registration can be obtained via https://www.sam.gov.

The following clauses, and others as directed by the Contracting Officer as applicable, shall apply to this awarded contract:

FAR 52.222-3 - Convict Labor (Jun 2003) FAR 52.222-19 - Child Labor Cooperation with Authorities and Remedies (Jan2025) (E.O.13126). FAR 52.222-35 - Equal Opportunity for Veterans (Jun 2020) (38 U.S.C. 4212). FAR 52.222-36 - Equal Opportunity for Workers with Disabilities (Jun 2020) (29 U.S.C. 793). FAR 52.222-37 - Employment Reports on Veterans (Jun 2020) (38 U.S.C. 4212). FAR 52.222-50 - Combating Trafficking in Persons (Nov 2021) (22 U.S.C. chapter 78 and E.O. 13627). FAR 52.225-1 - Buy American Supplies (Oct 2022) (41 U.S.C. chapter 83). (51) 52.225-13, Restrictions on Certain Foreign Purchases (Feb 2021) (E.O.’s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).FAR 52.232-33 - Payment by Electronic Funds Transfer - Systems for Award Management (Oct 2018) FAR 52.233-3 - Protest After Award (Aug 1996) FAR 52.233-4 - Applicable Law for Breach of Contract Claim (Oct 2004)

NOTE: In addition to the listed clauses, please review the attached FAR Clause Matrix for all clauses applicable to this requirement.

*The above/following clauses are incorporated by reference, entire clause(s) available at https://acquisition.gov.

NOTICE TO OFFERORS CONCERNING REPRESENTATIONS AND CERTIFICATIONS:

This solicitation contains FAR Clause 52.204-7, System for Award Management and FAR Provision 52.204-8, Annual Representations and Certifications. In accordance with FAR 4.1201 (a), prospective contractors shall complete electronic annual representations and certifications via SAM accessed through https://www.sam.gov. Please ensure completion prior to submitting a quote. Paragraph (b) of FAR 52.204-8 applies.

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