SAM #M00264-26-Q-JW09

Venue and Support Services for 2026 Sergeant Major of the Marine Corps Symposium

The U.S. Marine Corps Regional Contracting Office in Quantico, VA is seeking a vendor to provide venue and support services for the 2026 Sergeant Major of the Marine Corps Symposium near Washington, DC. - Government Buyer: - U.S. Marine Corps, Regional Contracting Office, Quantico, VA - OEMs and Vendors: - No specific OEMs or vendors are named in the solicitation - Products/Services Requested: - Venue rental for a multi-day symposium - One large ballroom (general session, up to 106 people) - One smaller ballroom (spouse session, up to 30 people) - Three breakout rooms (approx. 25 people each) - Operations center (10 people) - One private office - One green room - Audio-visual equipment and support - Three LCD projectors with connectors and laser pointers - Podiums and microphones (including wireless lavalier) - Reliable LAN and WiFi connectivity - Full technical support for all AV and IT needs - Coordination and setup services to ensure all spaces and equipment are ready before the event begins - Unique/Notable Requirements: - Venue must be within 25 miles of one of the three major airports in the Washington, DC metropolitan area - All spaces and equipment must be fully set up by the afternoon of the first day of the event - Comprehensive AV and technical support required for all event spaces - No specific part numbers, brands, or OEMs are specified

Description

The Regional Contracting Office in Quantico, VA is seeking a vendor to provide conference rooms, audio-visual equipment, and support services for the 2026 Sergeant Major of the Marine Corps Symposium.

The period of performance is 20-24 July 2026.

Key Requirements Include:

Meeting Spaces:

<ul>
    <li>
    <p>One ballroom for a General Session to accommodate up to 106 people.</p>
    </li>
    <li>
    <p>One ballroom for a Spouse Session to accommodate up to 30 people.</p>
    </li>
    <li>
    <p>Three breakout rooms for approximately 25 people each.</p>
    </li>
    <li>
    <p>An Operations Center for 10 people with specified equipment.</p>
    </li>
    <li>
    <p>One private office and one green room.</p>
    </li>
</ul>
</li>
<li>
<p><strong>Audio-Visual &amp; Technical Support:</strong></p>

<ul>
    <li>
    <p>Three LCD projectors with necessary connectors and laser pointers.</p>
    </li>
    <li>
    <p>Podiums and microphones (including wireless lavalier) for ballrooms.</p>
    </li>
    <li>
    <p>Reliable LAN and WiFi connectivity in all event spaces.</p>
    </li>
</ul>
</li>
<li>
<p><strong>Location:</strong></p>

<ul>
    <li>
    <p>The venue must be located within 25 miles of one of the three major airports in the Washington, DC metropolitan area.</p>
    </li>
</ul>
</li>
<li>
<p><strong>Setup:</strong>&nbsp;All spaces and equipment must be fully set up by the afternoon of Monday, 20 July 2026.</p>
</li>

Submission Information

Questions Due Date: 26 May 2026 at 4:00 PM (Eastern Time) Quotations Due Date: 27 May 2026 at 4:00 PM (Eastern Time)

Quotations must be submitted electronically to:

Contract Specialist: Jesse T. Wise Email: jesse.t.wise.mil@usmc.mil

Offers received after the due date and time may be deemed ineligible for award.

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