SAM #91995926Q0009

Venue, Lodging, Food, and Audiovisual Services for August 2026 NAGB Quarterly Meeting

The National Assessment Governing Board, under the U.S. Department of Education, is seeking small business vendors to provide comprehensive venue and support services for its August 2026 Quarterly Board Meeting in the Washington, DC metropolitan area. - Government Buyer: - National Assessment Governing Board, U.S. Department of Education - Contracting office at 400 Maryland Ave SW, Washington, DC 20202 - OEMs and Vendors: - No specific OEMs or vendors are named; solicitation is open to qualified small business hotels and conference service providers - Products/Services Requested: - 72 guest room nights (king rooms preferred) at or below federal per diem rates - Meeting space rentals for plenary sessions, breakout rooms, and staff offices over three days - Food and beverage services for 35-50 attendees, including coffee breaks, working lunches, and a farewell reception, with at least a 20% discount on published menu prices - Audiovisual support: 28 wired push-to-talk microphones, handheld microphone, screens, confidence monitor, 2 OWLS cameras, technical run-throughs, and hybrid meeting support - Shipping and handling for 20 boxes - Miscellaneous support such as easels for signage - Unique or Notable Requirements: - Total small business set-aside under NAICS 721110 (Hotels and Motels) - All services must be provided in the Washington, DC metropolitan area (including Bethesda, Arlington, Alexandria) - Room block and meeting space must be held for fixed dates (August 4-7, 2026) with no flexibility - Vendors must provide detailed quotes, including AV services and past performance - Compliance with federal per diem rates and government contract clauses is required

Description

PLEASE READ THIS NOTICE AND ALL ATTACHMENTS IN ITS ENTIRETY. PLEASE SEE THE FULL RFQ, INCLUDING ATTACHMENTS, UPLOADED AS SEPARATE FILES FOR THE COMPLETE REQUIREMENTS (ROOMS, FOOD & BEVERAGE, AUDIOVISUAL ETC.), THE BASIS FOR AWARD AND THE COMPLETE QUOTE SUBMISSION INSTRUCTIONS

This is a combined synopsis/solicitation for commercial services, issued in accordance with Revolutionary FAR Overhaul (RFO) Part 12.201-1 – Simplified Procedures. This announcement serves as the only solicitation. Please follow all submission instructions carefully.

This is a total small business set-aside under NAICS Code 721110 – Hotels (except Casino Hotels) and Motels – Small Business Size Standard is $40,000,000. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.

Solicitation number 91995926Q0009 is issued as a request for quotations (RFQ) for the National Assessment Governing Board's quarterly meeting which shall take place from August 6-7, 2026, in the Washington, DC metropolitan area. Please see all attachments for specific requirements.

The Department will only accept written clarification questions from potential quoters via email. Clarification questions must be submitted no later than 12:00 pm ET on Tuesday, June 2, 2026. Please submit questions as detailed in the Instructions.

The quote is due via email only by 12:00 pm ET, Monday, June 15, 2026. Please submit quotes as detailed in the Instructions. Additional Links:National Assessment Governing Board HomepageQuarterly Meetings Page

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