SAM #75N95C26Q00004

NIH Sole-Source Expansion and Maintenance of Rees Scientific Environmental Monitoring System (97 Inputs, 3 Option Years)

The National Institutes of Health (NIH) is seeking to expand and maintain its Rees Scientific Environmental Monitoring System at the NIH/NCATS facility in Rockville, MD. - Sole-source procurement to Rees Scientific for system expansion and preventive maintenance - Installation of 97 additional inputs to the existing Presidio Centron Environmental Monitoring System - Project management services included for expansion and ongoing maintenance - Proprietary software licenses, upgrades, and validation required; only Rees Scientific can provide compatible hardware/software - Any third-party modifications would void warranties - Contract structure - One base year with three option years (total of four years) - Estimated base year value: $182,820.15 - Delivery and installation at NIH/NCATS, 9800 Medical Center Drive, Rockville, MD 20850 - NAICS code: 811210 (Electronic and Precision Equipment Repair and Maintenance) - No set-aside restrictions; procurement for commercial items and services - Respondents must demonstrate bona-fide capability to provide the specified brand-name products and services, ensuring compatibility with existing systems

Description

NON-COMPETITIVE

COMBINED SYNOPSIS / SOLICITATION

Title: REES Environmental Monitoring System Expansion and PM Services (97 Inputs + 3 Option Years)

 (i)        This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6 as supplemented with additional information included in this notice.  This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

(ii)        The solicitation number is 75N95C26Q00004 and the solicitation is issued as a Notice of Intent (NOI) of a non-competitive (notice of intent) combined synopsis solicitation to award a contract or purchase order without providing for full or open competition (including brand-name).

This acquisition is conducted under the authority of the FAR Part 12.603— Streamlined solicitation for commercial products or commercial services, and is not expected to exceed the simplified acquisition threshold, and the authority of 41 U.S.C. 1901 and the statutory authority of FAR 6.302-3(a)(2)(ii).

The National Institutes of Health, Office of the Director, Office of Acquisitions, intends to negotiate and award a (type of award) without providing for full and open competition (Including brand-name) to

Rees Scientific

1007 Whitehead Road Ext

Trenton, NJ 08638

United States

NCATS currently operates a Rees Scientific Presidio Centron Environmental Monitoring System across DPI which currently monitors hundreds of temperature, CO2, O2, and pressure probes. The required additional inputs and services must be fully compatible in form, fit, and function with the existing systems.

Rees Scientific is the only known source that can satisfy all requirements stated in the SOW.

All software licenses required for system operation, upgrades, and validation are proprietary. If any modifications/maintenance were performed on the Rees Scientific system, it would void the warranties already in place.

(iii)       The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (add the current circular number and date).

(iv)       The associated NAICS code 811210 - Electronic and Precision Equipment Repair and Maintenance and the small business size standard $34 Million This requirement has no set aside restrictions.

(v)     The purpose of this acquisition is install 97 additional inputs and extend services currently covered under contract number 75N95023P00455/P00002.  NCATS requires a single base year contract with three option years.  The estimated base year cost of the required items is $182,820.15.  These systems integrate, allowing end users to view, manage, and maintain multiple sites from one location.  As a result of proprietary software & hardware used in these systems, only Rees Scientific can provide such services.The material or service must be compatible in all aspects (form, fit, and function) with existing systems presently installed and must coordinate, connect, or interface with the existing system

(vi)       Deliver to: NIH/NCATS 9800 Medical Center Drive Rockville, MD 20850

(viii)     The provision at FAR clause 52.212-1, Instructions to Offerors – Commercial Items, applies to this acquisition.

(ix)       The provision at FAR clause 52.212-2, Evaluation – Commercial Items, applies to this acquisition. 

A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party.

Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(x)       The Offerors to include a completed copy of the provision at FAR clause 52.212-3, Offeror Representations and Certifications—Commercial Items, with its offer.

(xi)       The FAR clause at 52.212-4, Contract Terms and Conditions – Commercial Items, applies to this acquisition.  

(xii)      FAR clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders–Commercial Items, applies to this acquisition.   

(xiii)     The following additional contract requirement(s) or terms and conditions as determined by the contracting officer are necessary for this acquisition and consistent with customary commercial practices. NONE

(xiv)     The Defense Priorities and Allocations System (DPAS) are not applicable to this requirement.

(xv)      Responses to this solicitation must include sufficient information to establish the interested parties’ bona-fide capabilities of providing the product or service.  The price quote shall include: unit price, list price, shipping and handling costs, delivery days after contract award, delivery terms, prompt payment discount terms, F.O.B. Point (Destination or Origin), product or catalog number(s); product description; and any other information or factors that may be considered in the award decision.  Such factors may include: past performance; special features required for effective program performance; trade-in considerations; probable life of the item selected as compared with that of a comparable item; warranty considerations; maintenance availability; and environmental and energy efficiency considerations.

Respondents that believe that they are manufacturers or authorized resellers of the brand-name product specified in this announcement must provide, as part of their response: (a) product, catalog, model, and/or part number(s); (b) product description; (c) all relevant information and documentation that the item(s) offered meets the salient physical, functional, or performance characteristics as specified in the purchase description; quantity; estimated price or cost; shipping, handling, and/or installation charges; and delivery date after receipt of order. 

In addition the Unique Entity Identifier (UEI) , the Taxpayer Identification Number (TIN), and the certification of business size must be included in the response. All offerors must have an active registration in the System for Award Management (SAM) www.sam.gov.”

All responses must be received by June 5, 2026 @12:00 PM(EST) and solicitation number 75N95C26Q00004 Responses may be submitted electronically to Jaddua.johnston@nih.gov.

(xvi)     Jaddua Johnston,

Contract Specialist

Phone number: 240-569-0006

Jaddua.johnston@nih.gov

View original listing