SAM #FA460826QS037

Airfield Lighting Control System Replacement and Upgrade at Barksdale AFB

The U.S. Air Force Global Strike Command at Barksdale Air Force Base, Louisiana, is seeking a contractor to replace and upgrade its Airfield Lighting Control System. - Government Buyer: - U.S. Air Force Global Strike Command (FA4608 2 CONS LGC) - Located at Barksdale Air Force Base, Louisiana - Products and Hardware Requested: - 21.5" Panel PCs with touchscreens (2 units) - Wall enclosure cabinets meeting IP66 standards (16x14 and 36x36 sizes) - Din Rail Gigabit Ethernet Switches - Fiber Converters and Multimode SFP modules - Din Rail Digitrac interfaces (2 for general elements, 14 for CCR monitoring) - Din Rail Single Media Converters with SFP and patch cables - 24VDC Din Rail Fans (standard and reverse flow) - Services Requested: - Software updates for the lighting control system - Testing, commissioning, and start-up of the new system - Training for Air Force personnel - Documentation including drawings, submittals, as-built drawings, maintenance and repair manuals - Unique and Notable Requirements: - All equipment must be new and ETL certified - Compliance with FAA Full L-890 standards - Adherence to DoD cybersecurity mandates, including FIPS 140-2 Level 1 - System must control and monitor airfield lighting elements and generators - No specific OEMs or vendors are named in the solicitation - Place of Performance: - Barksdale Air Force Base, Louisiana - Period of Performance: - 60 days from notification to proceed

Description

Combined Synopsis – Solicitation

This is a combined synopsis/solicitation for commercial services prepared in accordance with (IAW) part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued. Solicitation number FA460826QS037 is issued as a  request for quotation (RFQ), for local commercial communications services. This acquisition is not a set-aside for small business concerns. This document primarily incorporates provisions and clauses by reference IAW Federal Acquisition Circular FAC 2026-01, effective 13 March 2026 and the Revolutionary FAR Overhaul (RFO) as applicable. Full text of provisions and clauses may be accessed electronically at www.acquisition.gov.

The government reserves the right to cancel this solicitation, either before or after the closing date for receipt of quotations. In the event the government cancels this solicitation, the government has no obligation to reimburse an offeror for any costs. If funds are not available to fund the entire contract value, the Government reserves the right to re-evaluate quotations by unit price per service and issue an award on a SOME, NONE, or ALL basis for each individual service needed.

Description of Requirement:

Project shall include the furnishing of all materials, labor, and equipment to replace the existing Airfield Lighting Control System at Barksdale AFB, LA. The new system will update operating software and provide testing, commissioning, and training for the new hardware. The scope includes replacing the control system with an updated system that meets all identified FAA and DoD cybersecurity requirements, providing new panel PCs and touch screens, and all necessary hardware and software. The contractor shall provide drawings, submittals, a software demo, and as-built drawings, along with maintenance and repair manuals. All work must be performed in accordance with the Statement of Work and adhere to standards from the Department of Defense (DoD), Federal Aviation Administration (FAA), and other relevant federal regulations, including FIPS 140-2 and ETL Certification.

Period of Performance:

The Period of Performance is 60 days from the notification to proceed (NTP).

Contract Line Item Number (CLIN):

CLIN: 0001

Product/Service Description: Replace Airfield Lighting Control System in accordance with Statement of Work dated 29 April 2026

Quantity: 1

Unit: EA

Best Value Determination:

Contract award will be based on price/technical to determine best value.  

Site Visit:

A site visit to Barksdale AFB is scheduled for Thursday, 28 May at 10:00 AM Central Daylight Time (CDT).

RSVP Required:

<ul>
    <li><strong>Offerors planning must RSVP no later than 4:00 PM CDT on Wednesday, 27 May 2026 by sending an email to 2LT Caleb Schuelke at caleb.schuelke.1@us.af.mil and Ms. Sheronda Stewart at sheronda.stewart.1@us.af.mil. Please include the following information in your RSVP email:</strong>

    <ul>
        <li><strong>Company Name</strong></li>
        <li><strong>Name(s) of Attending Individual(s)</strong></li>
        <li><strong>Company Phone Number</strong></li>
        <li><strong>Phone Number(s) of Attending Individual(s)</strong></li>
        <li><strong>Indication if Sponsorship onto Barksdale AFB is Required</strong></li>
    </ul>
    </li>
</ul>
</li>
<li>Site Visit Location:
<ul>
    <li>The specific location for the site visit will be provided by Lt Schuelke or Ms. Stewart in a confirmation email upon receipt of your RSVP. Please note that the site visit will be canceled if no RSVPs are received by the deadline.</li>
</ul>
</li>
<li>Base Access Requirements:
<ul>
    <li>On the day of the site visit, offerors without existing Barksdale AFB access must present a REAL ID-compliant driver&rsquo;s license, vehicle registration, and proof of insurance to obtain base access. Please adhere to the following instructions based on your vehicle type:
    <ul>
        <li>Non-Commercial Vehicles: Meet at the West Shreveport Gate Visitor Center, located at Wilbur Wright Dr, Barksdale AFB 71110, no later than 09:45 AM on 27 May 2026.</li>
        <li>Marked Commercial Vehicles: Meet at the Industrial East Gate, located at 300 Miller Rd, Bossier City, LA 71112, no later than 09:45 AM on 27 May 2026.</li>
        </ul>
    </li>
</ul>
</li>

Due Date and Time:

Questions must be submitted via email to the Contract Specialist and Contracting Officer listed below by 12:00 PM Central Daylight Time (CDT) on Friday, 29 May 2026. Answers to questions submitted IAW specified due date will be provided on or around Wednesday, 03 June 2026. Quotes must be submitted via email to the Contract Specialist and Contracting Officer listed below by 1:00 PM CDT on Friday, 05 June 2026.

Points of Contact (POC):

Contract Specialist: Caleb Schuelke; Telephone: (318) 456-3612; Email: caleb.schuelke.1@us.af.mil

Contracting Officer: Tiffany Collazo; Telephone: (318) 456-3400; Email: tiffany.collazo.2@us.af.mil

Provisions and Clauses

The following provisions and clauses are applicable to this Request for Quotation (RFQ), solicitation number FA460826QS037. Please note, this is an RFQ using Simplified Acquisition Procedures. For the clauses and provisions listed in this solicitation, the terms “offeror” and/or “bidder” are considered to mean “vendor”; and the terms “offer” and/or “proposal” are considered to mean “quote”.

Firms must be registered in the System for Award Management (SAM) database at https://www.sam.gov to be considered for award. All quotes must be submitted in electronic format and emailed to the Contract Specialist, 2d Lt Caleb Schuelke, at caleb.schuelke.1@us.af.mil and the Contracting Officer, Sheronda Stewart, at sheronda.stewart.1@us.af.mil, by the RFQ due date and time specified above. It is the contractor’s responsibility to follow up with the listed POCs to ensure their quote was received on time.

Instructions to Offerors:

FAR Provision 52.212-1 Instructions to Offerors—Commercial Products and Commercial Services (Sep 2023) applies to this RFQ.

• To ensure timely and equitable evaluation of quotes received, offerors must follow the instructions contained herein and are required to meet all requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or subfactors. Failure to meet a requirement may result in an offeror being ineligible for award.

• Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale.

• At a minimum, quote must be valid for 60 calendar days from the date quotes are requested by.

• Quote must contain company’s SAM Unique Entity Identifier (UEI) Number.

• Quote must contain expiration date, proposed delivery date, and any discount terms.

Technical Plan (shall not exceed 2 pages). Offeror shall submit a Technical Plan that outlines how they will accomplish the task outlined in (a) below. Plans shall be clear, concise, and include sufficient detail for effective evaluation and to substantiate the stated information. Quotes shall not rephrase or restate the Government’s requirements but rather provide convincing rationale to address how the Offeror intends to meet these requirements. Offerors shall assume that the Government has no prior knowledge of their company or experience and will use this information to evaluate the quote. The offerors’ technical plan should include:

The manner in which the offeror will replace existing Airfield Lighting Control System with updated system meeting all identified FAA and DoW cybersecurity requirements in accordance with Attachment 1, Statement of Work.

Evaluation Criteria:

FAR Provision 52.212-2, Evaluation--Commercial Products and Commercial Services (Nov 2021), applies to this RFQ. As prescribed in FAR 12.301(c), the following addendum is provided for this solicitation and hereby amends any language therein:

(a) The Government will award a contract resulting from this solicitation to the responsible quoter whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate quotes:

i) Price and ii) Technical

1. Price: The total evaluated price will include the total price of all line item(s). The price will be evaluated based upon price and ranked lowest to highest. The price evaluation will determine whether the proposed price is complete, fair and reasonable, and not unbalanced.

2. Technical: Lowest three (3) quotes will undergo technical evaluation. The quotes will then be evaluated against the requirements of the solicitation. If any or all three (3) of the lowest quotes require a major rewrite or such substantial revision that the quoter’s prospect for award is not realistic, they may be considered non-responsive and removed from competition, and the Government may evaluate higher-priced quotes. If three (3) or fewer quotes are received, then all quotes received will be sent for technical evaluation.

Interchanges: The Government intends to make award based on the initial quote submissions without conducting interchanges. Therefore, each quote should contain the quoter’s best terms from both a price and a technical standpoint. However, the Government reserves the right to hold interchanges using Interchange Notices (INs) if, during the evaluation, it is determined to be in the best interest of the Government. Offeror's responses to INs will be considered in making the award decision. Interchanges may be conducted at any time with one, some, or all offerors as the Government is not required to conduct interchanges with any or all offerors responding to this RFQ.

(End of provision)

52.252-5 Authorized Deviations in Provisions (NOV 2020)

(a) The use in this solicitation of any Federal Acquisition Regulation (48 CFR Chapter 1) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the provision.

(b) The use in this solicitation of any Federal Acquisition Regulation (48 CFR Chapter 1) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

(End of provision)

Applicable Provisions Incorporated by Reference:

52.203-11, Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions

52.204-7, System for Award Management—Registration

52.222-18, Certification Regarding Knowledge of Child Labor for Listed End Products

52.229-11, Tax on Certain Foreign Procurements—Notice and Representation

52.240-90, Security Prohibitions and Exclusions Representations and Certifications

252.203-7005, Forms at on Relating to Compensation of Former DoD Officials

252.204-7019, Notice of NIST SP 800-171 DoD Assessment Requirements

252.204-7024, Notice on the Use of the Supplier Performance Risk System

252.209-7021, Prohibition Relating to Conflicts of Interest in Consulting Services Certification

252.215-7010, Requirements for Certified Cost or Pricing Data and Data Other Than Certified Cost or Pricing Data

252.225-7000, Buy American Balance of Payments Program

252.225-7055, Representation Regarding Business Operations with the Maduro Regime

252.225-7059, Prohibition on Certain Procurements from the Xinjiang Uyghur  Autonomous Region-Representation

Applicable Clauses In Full Text:

52.252-6 Authorized Deviations in Clauses (NOV 2020)

(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the clause.

(b) The use in this solicitation or contract of any Defense Federal Regulation Supplement 48 CFR Chapter 2 clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

(End of clause)

252.232-7006 Wide Area WorkFlow Payment Instructions (JAN 2023)

(a) Definitions. As used in this clause —

“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

“Payment request” and “receiving report” are defined in the clause at 252.232-7003 , Electronic Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement 252.232-7003 , Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items—

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.N/A

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.Invoice 2in1

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial financing, submit a commercial financing request.

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation 52.213-1 is included in the contract.

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

  Routing Data Table*

Field Name in WAWF 

Data to be entered in WAWF 

Pay Official DoDAAC 

F87700 

Issue By DoDAAC 

FA4608 

Admin DoDAAC** 

FA4608 

Inspect By DoDAAC 

XXXXXX (Will be entered if solicitation results in an award) 

Ship To Code 

XXXXXX (Will be entered if solicitation results in an award) 

Ship From Code 

Not Applicable 

Mark For Code 

Not Applicable 

Service Approver (DoDAAC) 

XXXXXX (Will be entered if solicitation results in an award) 

Service Acceptor (DoDAAC) 

XXXXXX (Will be entered if solicitation results in an award) 

Accept at Other DoDAAC 

Not Applicable 

LPO DoDAAC 

Not Applicable 

DCAA Auditor DoDAAC 

Not Applicable 

Other DoDAAC(s) 

Not Applicable 

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request IAW the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(g) WAWF Points of Contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF points of contact.

Northwest Louisiana APEX Accelerator, (318) 677-2519, apex@shreveportchamber.org

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(End of clause)

Applicable Clauses Incorporated by Reference:

52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements

52.204-9, Personal Identity Verification of Contractor Personnel

52.204-13, System for Award Management—Maintenance

52.204-91, Contractor identification

52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment

52.209-10, Prohibition on Contracting with Inverted Domestic Corporations

52.212-4, Terms and Conditions—Commercial Products and Commercial Services

52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns

52.222-3, Convict Labor

52.222-35, Equal Opportunity for Veterans

52.222-36, Equal Opportunity for Workers with Disabilities

52.222-37, Employment Reports on Veterans

52.222-41, Service Contract Labor Standards

52.222-42, Statement of Equivalent Rates for Federal Hires

52.222-43, Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment

52.222-50, Combating Trafficking in Persons

52.222-54, Employment Eligibility Verification

52.222-55, Minimum Wages for Contractor Workers Under Executive Order 14026

52.222-62, Paid Sick Leave Under Executive Order 13706

52.223-23, Sustainable Products and Services

52.224-3, Privacy Training

52.226-8, Encouraging Contractor Policies to Ban Text Messaging While Driving

52.232-33, Payment by Electronic Funds Transfer—System for Award Management

52.232-40, Providing Accelerated Payments to Small Business Subcontractors

52.233-3, Protest After Award

52.233-4, Applicable Law for Breach of Contract Claim

52.240-91, Security Prohibitions and Exclusions

52.240-92, Security Requirements

52.244-6, Subcontracts for Commercial Products and Commercial Services

252.203-7000, Requirements Relating to Compensation of Former DoD Officials

252.203-7002, Requirement to Inform Employees of Whistleblower Rights

252.204-7022, Expediting Contract Closeout

252.205-7000, Provision of Information to Cooperative Agreement Holders

252.211-7003, Item Unique Identification and Valuation

252.211-7008, Use of Government-Assigned Serial Numbers

252.223-7008, Prohibition of Hexavalent Chromium

252.225-7001, Buy American and Balance of Payments Program

252.225-7012, Preference for Certain Domestic Commodities

252.225-7021, Trade Agreements

252.225-7056, Prohibition Regarding Business Operations with the Maduro Regime

252.225-7060, Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region

252.232-7003, Electronic Submission of Payment Requests and Receiving Reports

252.232-7010, Levies on Contract Payments

252.237-7010, Prohibition on Interrogation of Detainees by Contractor Personnel

252.243-7002, Requests for Equitable Adjustment

252.247-7023, Transportation of Supplies by Sea

252.247-7028, Application for U.S. Government Shipping Documentation/Instructions

Air Force Specific Terms and Conditions:

Elimination of Use of Class I Ozone Depleting Substances (Jun 2024)

Health and Safety on Government Installations (Jul 2023)

Contractor Access to Department of the Air Force Installations (June 2024)

AFGSC Ombudsman (Jul 2023)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern. 

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions). 

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, for Air Force Global Strike Command (AFGSC) acquisitions, Director of Contracts, Air Force Installation Contracting Center (AFICC), Operating Location (OL) – Global Strike Command (GSC) (AFICC/KG OL‐GSC) via the following e‐mail workflow address: ig.afica_kg.workflow@us.af.mil. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330‐1060, Phone number (571) 256‐2395, Facsimile number (571) 256‐2431. 

(d) The ombudsman has no authority to render a decision that binds the agency. 

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the contracting officer. 

(End of clause)

Solicitation Attachments:

Attachment 1, Statement of Work, Dated 29 April 2026

Attachment 2, Wage Determination

View original listing