SAM #19DJ1026Q0014

Preventive Maintenance and Repair for Caterpillar Generators at U.S. Embassy Djibouti

The U.S. Embassy Djibouti, under the Department of State, is seeking quotations for preventive maintenance and repair services for its Chancery Generators. - Government Buyer: - U.S. Department of State, U.S. Embassy Djibouti, General Services Office - OEMs and Vendors: - Caterpillar (OEM for the 3512B diesel standby generators) - Products/Services Requested: - Preventive maintenance services for two Caterpillar 3512B diesel standby generators - Includes semi-annual and annual maintenance visits - Services must be performed by Caterpillar-certified technicians using OEM parts - Deliverables: maintenance schedules, inspection reports, calibration certificates - All labor, supervision, tools, equipment, materials, and replacement parts included - Unique or Notable Requirements: - Compliance with safety, quality assurance, FAR, and DOSAR clauses - Offerors must be registered in the System for Award Management (SAM) - Submission of SF-1449, pricing, representations, certifications, and other required documentation - Contract includes a Base Year plus two Option Years (up to three years total) - Minimum 10-day lead time after award before performance begins - Place of Performance: - U.S. Embassy Djibouti, PB 185 Lot Number 350-B, Lotissement Haramous, Djibouti, Republic of Djibouti

Description

Dear Prospective Quoter:

Subject: Request for Quotations number 19DJ1026Q0014

Enclosed is a Request for Quotations (RFQ) for M&R-FAC Chancery Generator PMSC contract.  If you would like to submit quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1449 that follows this letter.

The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price.  We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

Quotations submittals are due by June 15, 2026, at 16:30 p.m. It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed the 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.

Request For Information deadline is on 06/04/2026 and submitted to djiboutiprocbids@state.gov and copy to kayadse@state.gov. It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed the 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.

In order for a quotation to be considered, you must also complete and submit the following:

1. SF-1449

2. Section I, Pricing

3. Section 5 Representations and Certifications

4. Additional information as required in Section 3

5. Proof of SAM Registration

Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.

Sincerely,

David Hammond

Contracting Officer

View original listing