California eProcure #0000039353

California Military Department Seeks Cloud-Based eMAR SaaS Solution and Training for Youth Academies

The California Military Department (CMD) is seeking a commercial-off-the-shelf (COTS), cloud-based Electronic Medication Administration Record (eMAR) Software-as-a-Service (SaaS) solution for its Youth ChalleNGe Program (CYCP) academies statewide. - Government Buyer: - California Military Department (CMD), California Youth ChalleNGe Program (CYCP) - Products/Services Requested: - Cloud-based eMAR SaaS subscription for four residential academies (serving ~500 cadets annually) - Implementation, hosting, support, and maintenance of the eMAR system - Training services for staff (Medical Officers, Medication Administrators, System Administrators), including initial, remedial, and annual refresher training - Technical support (24/7), system configuration, data entry support, user acceptance testing, and go-live coordination - Key Requirements: - System must enforce Five Rights Verification (right patient, medication, dose, route, time) at every administration - Compliance with California and federal privacy laws (CMIA, CCPA, HIPAA, FERPA) - Multi-factor authentication and audit trail integration with CMD's SIEM - Barcode or RFID patient identification, controlled substance workflows, and documentation of medication waste events - Secure, vendor-owned, cloud-hosted SaaS solution with FedRAMP Moderate authorization and data hosted within the contiguous US - End-of-contract data export and deletion certification - Notable Locations: - Discovery Challenge Academy (Lathrop, CA) - Grizzly Youth Academy (San Luis Obispo, CA) - Sunburst Youth Academy (Los Alamitos, CA) - California Job Challenge (Los Alamitos, CA) - Youth and Community Programs Office (Rancho Cordova, CA) - No specific OEMs or vendors are named in the solicitation; the opportunity is open to all qualified providers of eMAR SaaS solutions.

Description

The solicitation is for furnishing all labor, equipment, materials, permits, and fees necessary to perform Electronic Medication Administration Record (eMAR) Software Subscription and Training Services at multiple locations. The contract term is from on or around June 15, 2026, through June 14, 2029. The services include providing, implementing, hosting, supporting, and maintaining a secure Software-as-a-Service (SaaS) eMAR system that standardizes medication administration records and workflows across all California Youth ChalleNGe Program (CYCP) academy sites, ensures mandatory verification of the Five Rights at every medication administration, and ensures compliance with applicable California and federal health and data privacy laws.

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