Texas DIR/ESBD #HHS0017344

Solicitation for As-Needed HVAC Maintenance & Repair Services at Austin State Hospital

This solicitation seeks qualified contractors to provide as-needed HVAC maintenance and repair services for the Austin State Hospital (ASH) in Austin, Texas. - Government Buyer: - Texas Health and Human Services Commission (HHSC), Procurement and Contracting Services (PCS) division - Department of State Health Services (DSHS) also authorized to use resulting contract - Scope of Work: - On-call HVAC maintenance, repair, inspection, preventive maintenance, equipment removal and installation, duct system repair, and vent inspection - Services required during standard business hours (Monday–Friday, 7 a.m.–4 p.m. CT), with emergency and after-hours support as needed - Contractor must provide detailed reports, quotes prior to repairs, and warranty coverage for at least 12 months - Requirements: - Minimum three years of relevant HVAC experience - Texas Department of Licensing and Regulation (TDLR) licensing required - Dual CTCD/CTCM certification for bidders - Mandatory attendance at one of two on-site visits at ASH - Compliance with all documentation and insurance requirements - Products/Services Requested: - No specific OEMs or part numbers; service-based contract covering a broad range of HVAC equipment and systems - NIGP Class Item 94155 referenced for HVAC services - Pricing: - Firm fixed pricing for labor, materials, and equipment - Hourly labor rates and parts/materials markup - Notable Details: - Contract term from award through August 31, 2026, with possible one-year extension at agency discretion - Estimated contract value around $75,000 - Equipment list provided in solicitation Exhibit F - Place of Performance: - Austin State Hospital, 4111 Guadalupe St, Austin, TX 78751

Description

The Texas Health and Human Services Commission (HHSC) is seeking competitive bids to establish a contract for as needed HVAC maintenance and repairs at Austin State Hospital (ASH). Both HHSC and the Department of State Health Services (DSHS) will be entitled to use any contract awarded as a result of this Invitation for Bids (IFB). The contract includes mandatory on-site visits and requires bidders to submit comprehensive responses including all required documentation. The contract is expected to start upon award and has an estimated value of $75,000.

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