SAM #FA301626Q0123

RFI: All-Inclusive Family Retreat Services for 688th Cyberspace Wing Chaplain Corps (Lodging, Meals, Conference, Recreation)

This opportunity seeks vendors to provide an all-inclusive, family-oriented retreat package for the 688th Cyberspace Wing Chaplain Corps: - The Department of the Air Force (502d Contracting Squadron) is conducting market research for a family resiliency retreat scheduled for August 14-16, 2026. - Required services include: - Lodging: 12 smoke-free rooms for two nights, suitable for families (double queen beds, sofa beds, amenities like refrigerator and microwave). - Meals: Buffet-style breakfast, lunch, and dinner for all attendees, with dietary accommodations, served in a private conference room. - Conference Facilities: Meeting rooms for up to 50 participants, equipped with standard A/V equipment, power cords, projection screens, and technical support. - Recreational and Team-Building Activities: On-site family-oriented activities, aquatic amenities, and team-building infrastructure. - Childcare Facilities: Child meeting room with A/V equipment, snacks, bathroom access, highchairs, and changing tables. - Family Amenities: Furniture for adults and children, highchairs, changing tables, and a designated group rally point. - All costs must be bundled into a single nightly room rate. - The venue must be within 120 miles of Lackland Air Force Base, smoke-free, and family-friendly. - The opportunity is set aside for SBA-eligible vendors. - The government may reschedule the event with 30-90 days notice at no additional cost. - No specific OEMs or vendors are named; this is a market research RFI, not a solicitation for a specific product. - Place of performance is in the vicinity of San Antonio, TX, including Round Rock, and must be within 120 miles of Lackland AFB or Joint Base San Antonio Fort Sam Houston. - Detailed requirements are in the attached Performance Work Statement (PWS).

Description

The 502d Contracting Squadron is conducting market research on behalf of the 688th Cyberspace Wing (688 CW) Chaplain Corps to identify potential sources capable of providing non-personal services for a comprehensive, family-oriented retreat for 14-16 August 2026. This RFI FA301626Q0123 is for planning purposes only and does not constitute a Request for Quote (RFQ). Participation in this RFI process will not obligate the Government in any capacity, and no reimbursement will be provided for costs associated with the submission of information.

Scope of Requirement: The Government requires a single, all-inclusive solution for lodging, meals, and conference facilities from a smoke-free, family-friendly resort. Specific requirements are detailed in the attached Performance Work Statement (PWS) and summarized below:

Attendance: Up to 20 adults, 25 children, and two (2) Chaplain Corps staff members. Lodging: Twelve (12) rooms for a duration of two (2) nights. Meals: Buffet-style breakfast, lunch, and dinner served in a private conference room. Facilities: A conference room capable of seating all attendees for meetings and meals. Access to on-site family-oriented recreational activities and team-building facilities. Amenities: Standard audio/visual (A/V) equipment for presentations. Furniture, including tables and seating for adults and children. Family-friendly amenities such as highchairs and changing tables. Pricing Structure: All costs for meals, conference space, and standard amenities must be included in a single, nightly room rate.

Information Due (Close Date): No later than Tuesday, 2 June 2026, 10:00 AM CDT (or sooner).

Please complete the attached questionnaire and submit it along with supporting documentation directly to the following contracting personnel: Dionne Harris  Dionne.harris@us.af.mil Contracting Specialist with courtesy copy to Umar Thomas, Contracting Officer umar.thomas.1@us.af.mil . Please reference RFI number in subject line of all emails.

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