County of Dona Ana Workday #26-0052

Comprehensive Event Management Services for Renaissance Fair in Las Cruces, NM

Doña Ana County, New Mexico is seeking a vendor to provide comprehensive event management services for a Renaissance Fair at the New Mexico State Fairgrounds in Las Cruces. - Government Buyer: - Doña Ana County, New Mexico - Procurement Office, led by Michael Perez - Services Requested: - Full-scope event planning, coordination, and execution for a Renaissance Fair - Includes vendor and participant coordination, marketing and outreach, logistics and operations, ticketing, permitting and compliance, risk management, and on-site event management - Products/Part Numbers/Quantities: - No specific products, OEMs, or part numbers are identified; the procurement is for professional services - Unique or Notable Requirements: - Services to be performed at the New Mexico State Fairgrounds in Las Cruces - Contract term runs from award through June 30, 2027, with up to three one-year renewal options (maximum four years) - Services provided on a task order basis with negotiated costs per task order - Event is scheduled for the first full weekend of November 2026 - Vendor must manage all aspects of the event, including risk management and compliance with local permitting - No OEMs or specific commercial vendors are named in the solicitation

Description

This solicitation is a Request for Proposals (RFP) issued by Doa Ana County, New Mexico, for comprehensive planning, coordination, and execution services for a Renaissance Fair event. The project involves managing all aspects of the event to ensure its successful execution. Proposals must be submitted electronically by May 29, 2026, at 2:00 p.m. local time. The procurement is managed through the Dona Ana County procurement portal.

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