University of Mary Washington Cobblestone #RFP 19-915

UMW Piano Replacement Program Awarded to Kawai America Corporation

The University of Mary Washington (UMW) has awarded a contract to Kawai America Corporation for a comprehensive Piano Replacement Program to overhaul and modernize its Music Department's piano inventory. - Government Buyer: - University of Mary Washington (UMW), Procurement Services, Commonwealth of Virginia - OEMs and Vendors: - Kawai America Corporation (OEM and vendor) - Shigeru Kawai (OEM, premium piano line by Kawai) - Products/Services Requested: - Replacement of the entire piano inventory, including: - Grand pianos (e.g., Shigeru Kawai SK-6, Kawai GX-6, GX-3, GL50, GL40, GL30) - Upright pianos (e.g., Kawai K-400, ST1, K-300, UST-9) - Digital pianos (e.g., Kawai CA78, CN27) - Lab communication system (Kawai KLCS, 16-station) - Quantities: e.g., 2 SK-6, 1 GX-6, 2 GX-3, 2 GL50, 2 GL40, 3 GL30, 7 K-400, 4 ST1, 2 K-300, 1 CA78, 16 CN27, 1 KLCS - Piano loan program: initial loan of pianos, with annual on-campus sale events to refresh inventory - Delivery, installation, maintenance, and technical support for all pianos - $20,000 contribution from Kawai for maintenance and service - Unique or Notable Requirements: - Exclusive rights for Kawai to conduct on-campus piano sales; no other agents may hold similar events without written consent - University community (faculty, students, alumni) can purchase pianos at discounted rates during annual sales - All items must be delivered, assembled, and set in place ready for use; Kawai responsible for all logistics and debris removal - Option for UMW to request additional goods/services under similar terms during the contract period - Annual price increases capped; contract includes options for renewal up to 15 years - Solution must be serviceable for 15-20 years and may include digital/hybrid instruments and a new keyboard lab - Place of Performance: - University of Mary Washington, Fredericksburg, Virginia (main campus and Music Department facilities)

Description

The University of Mary Washington is procuring piano loan and purchase services through a contract with Kawai America Corporation. The program includes loaning an assortment of grand and upright pianos to the university, followed by an on-campus sale event to sell loaned and existing pianos. New pianos will be offered for purchase based on the university's needs, with pricing based on the EPIC Partnership status. The contract includes options for renewal and provisions for maintenance, delivery, and installation of pianos.

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