County of Galveston Economic Development Granicus #RFP 26-15

Galveston Emergency Food and Lodging Services RFP

The City of Galveston, Texas, is seeking proposals for comprehensive Emergency Food and Lodging services to support municipal operations during emergency events such as hurricanes and severe weather. - Government Buyer: - City of Galveston, Purchasing Division - OEMs and Vendors: - No specific Original Equipment Manufacturers (OEMs) or named vendors are specified; open to qualified service providers - Products and Services Requested: - Up to 350 sleeping rooms suitable for one to two people each, charged at federal per diem rates - Meals for up to 400 people per meal (breakfast, lunch, dinner, midnight meal, and to-go meals), also at federal per diem rates - Multiple meeting rooms: - 1 backup Emergency Operations Center (EOC) for 10 people with phones, internet, tables, and chairs - 2 large meeting rooms (100-person capacity each) - 1 medium meeting room (20-person capacity) - 2 small meeting rooms (6-person capacity each) - Elevated, indoor, fully enclosed, and secure parking for 75 vehicles with at least 14ft clearance - Facility must be storm-resistant, elevated, centrally located within Galveston city limits, and equipped with emergency generator power - Unique or Notable Requirements: - Facility must be within Galveston city limits, storm-resistant, and elevated - All services must be available during emergency events, supporting both personnel and municipal equipment - Meals and lodging must be provided at prevailing federal per diem rates - Emergency power via generator(s) is mandatory - City reserves the right to award multiple agreements and encourages participation from Disadvantaged Business Enterprises (DBEs), including HUB, women, and minority-owned businesses - Contract Structure: - Initial term of three years, with two automatic one-year renewal options unless notice of non-renewal is provided - Pricing is firm for three years, with a maximum annual escalation of 4% upon extension approval

Description

The City of Galveston is soliciting sealed proposals for a contract to provide Emergency Food and Lodging services. The solicitation requires electronic submission of proposals by 10:00 a.m. CST on June 17, 2026. The contract term is three years with two automatic one-year renewals unless notice of non-renewal is given. The City reserves the right to award multiple agreements and to reject any or all proposals. The solicitation encourages participation from Disadvantaged Business Enterprises including HUB, women, and minority-owned businesses.

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