SAM #12639526Q0148

Janitorial Services Solicitation for USDA APHIS PPQ Facility in Avoca, NY

USDA APHIS is seeking janitorial services for its Plant Protection and Quarantine (PPQ) facility in Avoca, NY under a five-year Indefinite Delivery/Indefinite Quantity (IDIQ) contract. - Government Buyer: - United States Department of Agriculture (USDA) - Animal and Plant Health Inspection Service (APHIS), Plant Protection and Quarantine (PPQ) - Contracting office: MRPBS Minneapolis, MN - Scope of Services: - Standard janitorial services including: - Twice-weekly cleaning of restrooms - Carpet and tile floor cleaning (3,510 sq ft carpet, 900 sq ft tile) - Waxing floors in three rooms (including two bathrooms) - Weekly dusting and vacuuming - Quarterly window cleaning - Biannual carpet shampooing and floor waxing - Cleaning eight carpeted rooms - Above-standard (as-needed) services available: - Window cleaning (inside/outside), dusting blinds - Carpet shampooing - Floor stripping and waxing - Quantities and Ordering: - Five one-year ordering periods (12 standard service shifts per period) - Optional as-needed services ordered via task orders - Notable Requirements: - Contractor must provide all labor, supervision, supplies, and materials (except restroom replenishment supplies provided by USDA) - Compliance with U.S. Department of Labor Wage Determination for Steuben County, NY - Environmental and safety standards for cleaning products - Total small business set-aside under NAICS code 561720 - Optional site visit for vendors - Place of Performance: - USDA APHIS PPQ Facility, 8237 Kanona Road, Avoca, NY 14809 - No specific OEMs or product vendors are named in the solicitation.

Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Part 12.  This announcement constitutes the only solicitation.  Quotations are being requested and a separate written solicitation will not be issued. 

Solicitation number 12639526Q0148 is issued as a Request for Quotation (RFQ) for Janitorial Services for USDA, APHIS, PPQ in Avoca, NY. USDA intends to award a five (5) year IDIQ contract for janitorial services as a result of this solicitation.

This acquisition  is set-aside for small business concerns.  The applicable North American Industry Classification Standard Code is 561720  The small business size standard is $22.0 million  This acquisition is a Total Small Business Set-Aside.  All responsible sources may submit a quotation which will be considered by the agency. 

Currently, janitorial services are being provided at this location by Warren's Commercial Cleaning, Inc. under Contract 12639524C0014 at a firm-fixed price of $1,821.75/mo.

An optional site visit is available for Vendors on Friday, May 29, 2026 at 10:00 a.m. EDT. Vendors interested in attending the site visit must contact Katherine Dailey, USDA, APHIS, PPQ via e-mail at Katherine.Dailey@usda.gov and “cc” jeremy.j.newland@usda.gov to RSVP. The site visit will be held at the USDA, APHIS, PPQ facility located at 8237 KANONA ROAD, AVOCA, NY 14809.

Attendance to the site visit is not a mandatory prerequisite of submitting a quotation in response to this solicitation, though Vendors are encouraged to make an on-site, in-depth review of the facility, equipment, job requirements, etc. prior to submitting a quotation. Vendors will not be reimbursed for any time or costs associated with attending the optional site visit.

Questions

Questions must be submitted via email to Matthew.Phillips3@usda.gov and are due no later than Wednesday, June 3, 2026 at 12:00 p.m. CDT.  This will ensure enough time to respond before the solicitation period ends.  Please include the solicitation name and number as the subject line of the email.

View original listing