Texas Galveston Civic Plus #RFP 26-15

Galveston Emergency Food and Lodging Services RFP

The City of Galveston, Texas, is seeking proposals for comprehensive Emergency Food and Lodging services to support municipal operations during emergency events. - Government Buyer: - City of Galveston, Purchasing Division - Products and Services Requested: - Emergency Food and Lodging services for municipal employees and equipment during emergencies - Facility requirements: - Located within Galveston city limits - Storm-resistant, elevated, and centrally located - Up to 350 sleeping rooms (one to two people per room) - Multiple meeting rooms: - 1 backup emergency operations center (10-person capacity, phones, internet, tables, chairs) - 2 large meeting rooms (100-person capacity each) - 1 medium meeting room (20-person capacity) - 2 small meeting rooms (6-person capacity each) - Meals for up to 400 people (breakfast, lunch, dinner, midnight meal, to-go meals) at federal per diem rates - Elevated, indoor, secure parking for 75 vehicles (14ft clearance) - Facility must have emergency power via generator(s) - Unique or Notable Requirements: - Facility must be storm-resistant and elevated to withstand severe weather - All services and accommodations must be within Galveston city limits - Pricing for rooms and meals must not exceed prevailing federal per diem rates - Contract allows for multiple awards and encourages participation from DBE, HUB, women-owned, and minority-owned businesses - Maximum annual price escalation of 4% upon contract extension - No specific OEMs or named vendors are identified in the solicitation - No part numbers are provided, as this is a service-based procurement

Description

The City of Galveston is soliciting sealed proposals for a contract to provide Emergency Food and Lodging services. The contract term is three years with automatic renewal for two additional one-year periods unless notice of non-renewal is given. Proposals must be submitted electronically by 10:00 a.m. CST on June 17, 2026. The City reserves the right to award multiple agreements and to reject any or all proposals. The solicitation encourages participation from Disadvantaged Business Enterprises including HUB, women, and minority-owned businesses.

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