SAM #19DJ1026Q0012

Preventive Maintenance for York Air Cooled Chiller at U.S. Embassy Djibouti

The U.S. Embassy Djibouti is soliciting quotations for a multi-year preventive maintenance service contract for a York Air Cooled Chiller at the Marine Security Guard Residence (MSGR). - Government Buyer: - U.S. Department of State, U.S. Embassy Djibouti, Office of Acquisition Management - OEM Highlight: - York (Johnson Controls International) is the specified Original Equipment Manufacturer for the chiller equipment - Products/Services Requested: - Preventive Maintenance Service Contract (PMSC) for one York/JCI YCIV1380EA50VABB Air Cooled Chiller - Quarterly preventive maintenance services per year (4 per year) - Service includes inspection, cleaning, testing, adjustment, and replacement of expendable parts as per OEM specifications - Repairs and non-expendable parts replacement are excluded and will be separately priced - Contract Structure & Requirements: - Firm fixed-price contract with a base year plus four option years (up to five years total) - Contractor must provide trained technicians, tools, materials, and comply with security, safety, and quality assurance standards - Personnel clearances and insurance certificates required - Offerors must be registered in SAM and submit SF-1449, pricing, and certifications - Place of Performance: - Marine Security Guard Residence, U.S. Embassy Djibouti, PB 185 Lot Number 350-B, Lotissement Haramous, Djibouti - Notable Requirements: - Only preventive maintenance is included; repairs are not part of the base contract - Award will be made to the lowest-priced, technically acceptable offeror

Description

Dear Prospective Quoter:

Subject: Request for Quotations number 19DJ1026Q0012

Enclosed is a Request for Quotations (RFQ) for FAC-7903 Preventive Maintenance Service Contract (PMSC) Marine Security Guard Residence (MSGR) York Air Cooled Chiller.  If you would like to submit quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1449 that follows this letter.

The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price.  We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

Quotations submittals are due by June 12, 2026, at 16:30 p.m. It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed the 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.

Request For Information deadline is on 06/02/2026 and submitted to djiboutiprocbids@state.gov and copy to kayadse@state.gov. It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed the 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.

In order for a quotation to be considered, you must also complete and submit the following:

1. SF-1449

2. Section I, Pricing

3. Section 5 Representations and Certifications

4. Additional information as required in Section 3

5. Proof of SAM Registration

Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.

Sincerely,

David Hammond

Contracting Officer

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