SAM #36C24726Q0554

Sole Source Procurement for QGenda On Call Physician Scheduling Software at Charleston VA Medical Center

This notice details a sole source procurement for physician scheduling software at the Charleston VA Medical Center. - Department of Veterans Affairs (247-Network Contract Office 7) intends to award a sole source contract to Government Marketing & Procurement, LLC (GMP) - GMP is the exclusive GSA authorized distributor for QGenda products - QGenda is the Original Equipment Manufacturer (OEM) for the On Call Physician Scheduling Software - The software must provide advanced scheduling automation and integrate with VOCERA, the existing communication infrastructure at Charleston VAMC - Only QGenda's solution meets the interoperability requirement - Procurement is under Simplified Acquisition Procedures and Other Than Full and Open Competition (FAR 8.405-6(a)(1)(i)(B)) - Contract is Firm Fixed Price, with a base period of one year and four option years - Estimated total contract value is up to $550,000 for the base and all option years - NAICS code: 513210 (Software Publishers); PSC: DA10 (IT and Telecom – Business Application Software) - Place of performance is Charleston VA Medical Center; contracting office is located at ONE FREEDOM WAY, Augusta, GA

Description

The Department of Veterans Affairs (VA) intends to award a sole source purchase order to Government Marketing & Procurement, LLC (GMP) for the provision of QGenda On Call Physician Scheduling Web Based Services with advanced scheduling automation for use at the Charleston VA Medical Center. This requirement will be procured sole source via GMP s GSA Federal Supply Schedule (FSS) contract, as QGenda products and services are only available to federal agencies through GMP s FSS Schedule. QGenda has provided formal documentation confirming that GMP is their exclusive GSA authorized distributor for all QGenda products and services. Additionally, due to QGenda s existing partnership and proprietary integration with VOCERA, QGenda is the only scheduling system authorized to interoperate with the established communication infrastructure currently deployed at the Charleston VAMC. No alternative platform has been identified that meets this interoperability requirement. This procurement will be conducted under Simplified Acquisition Procedures and Other Than Full and Open Competition pursuant to FAR 8.405 6(a)(1)(i)(B), Only one source is capable of providing the supplies or services required at the level of quality required because the services are unique or highly specialized. The anticipated award date is 16 June 2026. NAICS Code: 513210 SofrwarePublishers Size Standard: $34.0M PSC: DA10 IT and Telecom Business Application Software Contract Type: Firm Fixed Price Period of Performance: 07/01/2026 06/30/2027, with four (4) option years Place of Performance: Charleston VA Medical Center (remote/cloud access as applicable) Estimated Value: The total estimated value for the base and all option years is not expected to exceed $550,000. (Total for base year plus all option years) This notice of intent is not a request for competitive proposals, nor does it constitute a solicitation. No solicitation document exists, and telephone inquiries will not be accepted. No award will be made based on unsolicited offers received. Interested parties who believe they are capable of meeting this requirement must submit a written capability statement that includes: Business name, UEI, socioeconomic status Evidence of authorization to provide QGenda products Demonstration of ability to meet the interoperability requirements with VOCERA Demonstrated capacity to meet VA information security and performance requirements All responses must include the following subject line: ATTENTION: 36C24726Q0554 QGENDA SOFTWARE Responses shall be emailed to: Darius Crane at darius.crane@va.gov No later than 10:00 AM EST, May 27, 2025. A determination by the Government not to compete this requirement based on responses received is solely within the discretion of the Government. Information received will be used solely to determine whether competitive procurement is feasible for future actions.

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