New York State Contract Reporter #26-227-013

SUNY Downstate Seeks Outpatient Coding System and Services (Solventum ARM Core Required)

SUNY Downstate Health Sciences University (SUNY-DHSU) is seeking proposals for a comprehensive external Outpatient Coding System and related services to support its Health Information Management Department: - Government Buyer: - State University of New York (SUNY), SUNY Downstate Health Sciences University, Contracts & Procurement Department - OEMs and Vendors: - Solventum (formerly 3M) is the required OEM for the ARM Core coding system - Products/Services Requested: - Outpatient Coding System: Must be Solventum ARM Core (formerly 3M) or compatible - Outpatient Medical Coding Services: Certified coders for Emergency Room, Ambulatory, Observation, Hospitalist, and Clinic records - Coders must hold CCS, CCS-P, RHIA, or RHIT certifications - Accurate assignment of HCPCS and CPT codes - Staffing coverage of at least 2 FTEs daily, 52 weeks per year - On-site and remote support (via secure VPN) - Experience with ALTERA EMR, OnBase, and American Healthwear/Eagle 2000 systems - Compliance with HIPAA, HITECH, and all federal/state regulations - Coding accuracy rate of 98% or higher - U.S.-based offices and resources required - MWBE and SDVOB participation goals - Unique/Notable Requirements: - Minimum five years of experience in outpatient medical coding and with Solventum ARM Core system - Vendors must provide references from hospitals with at least 300 beds - All contractor staff must have required licenses, certifications, medical clearances, and background checks - Data security and compliance with federal healthcare program exclusions - Place of Performance: - SUNY Downstate Health Sciences University, Brooklyn, NY (primary location for service delivery and support)

Description

The State University of New York, Downstate Health Sciences University (SUNY-DHSU) is soliciting offers from qualified vendors to provide an external Outpatient Coding System. The system aims to ensure coding accuracy, workforce stability, regulatory compliance, and sustainable operations in a complex healthcare environment over a five-year term. Vendors must comply with applicable Federal and New York State laws, SUNY policies, and institutional security and accessibility standards. The contract term is five years, and the solicitation includes mandatory requirements and detailed specifications that vendors must address.

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