SAM #36C24526Q0555

Sole Source: Annual On-Site Calibration of TempTrak Sensors at Martinsburg VAMC

The Department of Veterans Affairs, VISN 5 Network Contract Office 5, intends to award a sole source contract for annual on-site calibration of Cooper-Atkins TempTrak temperature and humidity sensors at the Martinsburg Veterans Affairs Medical Center (VAMC) and its associated Community Based Outreach Clinics (CBOCs). - Sole source procurement for annual calibration and certification of TempTrak sensors - Includes all labor, materials, tools, and replacement batteries - Contractor must upload electronic calibration documentation to the TempTrak server - Work to be performed on-site at Martinsburg VAMC and CBOCs Pharmacy Service - Contractor must comply with daily check-in, government escort, parking, and hospital masking policies - Focus on small business participation, especially service-disabled veteran-owned small businesses (SDVOSB) - No specific sensor quantities or part numbers provided; full sensor list referenced in attachments - NAICS code: 811210 (Electronic and Precision Equipment Repair and Maintenance) - Period of performance: June 1, 2026 to May 31, 2027 - Contracting office located in Linthicum, MD

Description

INTENT TO SOLE SOURCE THIS IS AN INTENT TO SOLE SOURCE ANNOUNCEMENT AND IT IS FOR INFORMATION & PLANNING PURPOSES ONLY; IT IS NEITHER A SOLICITATION ANNOUNCEMENT, NOR A REQUEST FOR INFORMATION, PROPOSALS OR QUOTES AND DOES NOT OBLIGATE THE GOVERNMENT TO AWARD A CONTRACT. IF A VENDOR RESPONDS TO THIS INTENT TO SOLE SOURCE, THE VENDOR WILL NOT RECEIVE A RESPONSE. THE PURPOSE OF THIS INTENT TO SOLE SOURCE ANNOUNCEMENT IS FOR MARKET RESEARCH, IN ORDER TO MAKE APPROPRIATE ACQUISITION DECISIONS, AND TO GAIN KNOWLEDGE OF POTENTIALLY QUALIFIED SERVICE-DISABLED VETERAN OWNED SMALL BUSINESSES, VETERAN OWNED SMALL BUSINESSES, 8(A), HUBZONE AND OTHER SMALL BUSINESSES WHO STATE THEY ARE CAPABLE OF PERFORMING THE WORK. A sole source contract award will result from this Notice. IN THE EVENT THAT A VENDOR DISAGREES WITH THIS SOLE SOURCE, THEN DOCUMENTATION OF TECHNICAL EXPERTISE MUST BE PRESENTED IN SUFFICIENT DETAIL FOR THE GOVERNMENT TO DETERMINE THAT YOUR COMPANY POSSESSES THE NECESSARY FUNCTIONAL AREA EXPERTISE AND EXPERIENCE TO COMPETE FOR THIS ACQUISITION.

VENDOR RESPONSE SHALL INCLUDE THE BELOW Responses to this INTENT TO SOLE SOURCE shall include company name, address, point of contact, phone number, point of contact e-mail, DUNS Number, Cage Code, size of business pursuant to North American Industrial Classification System (NAICS) 811210, (size standard of $34M, per SBA Table of Small Business Size Standards January 1, 2022) AND whether your company has special socio-economic status (i.e., SDVOSB, VOSB, Small Business, HUBZone, etc.).

(A) COMPANY NAME (B) ADDRESS (C) POINT OF CONTACT (D) PHONE, FAX, AND EMAIL (E) DUNS NUMBER (F) CAGE CODE (G)TAX ID NUMBER (H) TYPE OF SMALL BUSINESS, E.G. SERVICES DISABLED VETERAN OWNED SMALL BUSINESS, VETERAN-OWNED SMALL BUSINESS, 8(A), HUBZONE, WOMEN OWNED SMALL BUSINESS, SMALL DISADVANTAGED BUSINESS, OR SMALL BUSINESS HUBZONE BUSINESS, (I) WILL YOUR COMPANY BE PERFORMING THE WORK? OR DO YOU PLAN ON SUB-CONTRACTING OUT THE WORK? (I) Is your company considered small under the NAICS code identified under this RFI? (Size standard of = or < $30M, per SBA Table of Small Business Size Standards August 19, 2019) (J) Does your company have an FSS contract with GSA or the VA NAC or a GWAC contract holder with any other federal agency? If so, please provide the contract number. (K) If your company holds a FSS GSA/VA NAC contract other federal GWAC contract holder, are the services requested available on your schedule/contract? (L) General pricing of your products is encouraged. Pricing will be used for the purpose of market research only. It will not be used to evaluate for any type of award. AND (J) WILL YOUR COMPANY BE DOING ALL OF THE WORK? IF NOT, WILL YOUR COMPANY BE SUB-CONTRACTING OUT THE WORK?MUST ANSWER*** MUST PROVIDE A CAPABILITY STATEMENT THAT ADDRESSES THE ORGANIZATIONS QUALIFICATIONS AND ABILITY TO PERFORM AS A CONTRACTOR FOR THE WORK DESCRIBED BELOW. IF THE VENDOR IS AN SDVOSB/VOSB, BE PREPARED TO DEMONSTRATE HOW IT WILL NOT SUB-CONTRACT THE WORK BY MORE THAN 51%, PER VAAR 852.219-75, VAAR 819.7011(b)  Contract clauses. (DEVIATION)

IF THERE ARE ANY OBJECTIONS TO THIS SOLE SOURCE, CONTACT THE CONTRACTING OFFICER AT Torcara.Charles@VA.GOV.

DESCRIPTION/SPECIFICATION/WORK STATEMENT

ANNUAL COOPER-ATKINS TEMPTRAK SENSOR CALIBRATION

I. BACKGROUND & PURPOSE The Martinsburg Veterans Affairs Medical Center (VAMC) and associated Community Based Outreach Clinics (CBOC s) Pharmacy Service require critical TempTrak sensor annual certification. The primary objective of the annual calibration is to provide Veterans Affairs (VA) staff with accurate and reliable temperature and humidity sensor readings within critical refrigeration equipment. This will allow VA Pharmacy Service staff to precisely monitor pharmaceutical assets enhancing patient care and safety. The secondary objective of the annual calibration is to provide VA Pharmacy and Facilities Management services documentation/certification of sensor calibration enabling a track record of sensor accuracy data to be maintained. The purpose of this contract is to calibrate the identified sensors and provide documentation thereof.

II. SCOPE & OBJECTIVES The contractor must provide all labor, materials (to include replacement batteries for each device), tools, and services necessary to perform on-site calibration of the identified TempTrak sensors. For a list of sensors so identified, please refer to documents A & B in section VIII. Additionally, the contractor must provide all resulting certification documentation for each sensor calibration performed, which is to be uploaded into TempTrak upon completion. For sensor location, physical address and contact/escort information please refer to document A in section VIII.

At all sites, the contractor must check in each day at the front desk then be escorted for the duration of work performance onsite. The government must provide for an escort during normal working hours (0800-1630 M-F, except for federal holidays) to permit sensor access. The contractor must utilize the main parking lot at all sites. If necessary, a designated workspace may be granted by the government at the main Martinsburg VAMC site at BLDG 302A. The contractor must wear masks when required within hospital/clinical buildings and rooms, including any other patient care areas.

III. PERIOD OF PERFORMANCE The VA anticipates a period of performance starting in June 2026 and ending in May 2027, to include final review and approval.

IV. REVIEW & APPROVAL The COR must notify the contractor, in writing, of approval or rejection of each deliverable within 15 calendar days. Any additions or corrections must be completed and returned to the government within 15 calendar days. In the event the government delays comments beyond the period specified, the contractor must be entitled to a day-for-day extension in the final completion.

V. DELIVERABLES & DESTINATION POINT All deliverables must be provided in electronic format to both Pharmacy and Facilities Services via official government email and TempTrak server upload. The contractor must furnish the following deliverables: Closeout package which includes detailed calibration certification results.

Delivery addresses: Please refer to document A in section VIII for contact s email addresses. TempTrak Server (10.40.106.34)

VI. GOVERNMENT-FURNISHED PROPERTY No government property must be furnished for the purposes of this contract.

VII. PAYMENT SCHEDULE Upon completion and acceptance of all work, the contractor must be paid a firm-fixed price of $ as referenced in document C in section VIII.

VIII. LIST OF DOCUMENTS, EXHIBITS, AND OTHER ATTACHMENTS A. 2026 Calibration Preparation Form Martinsburg VA B. CLS - VA Martinsburg - 2026 Cals PHARMACY FEB 2026 C. VHSS Quote - 1314150 Martinsburg

IX. TRAVEL
The contractor must travel to all sites identified in document A in section VIII to perform calibrations. No post award travel is required.

OEM SOLE SOURCE LETTER

Additional Links:Veterans Health Administration

View original listing