SAM #7571TE26Q00028

Upgrade and Maintenance of Data Ray Label System for Fort Belknap Service Unit Laboratory

The Indian Health Service (IHS), Fort Belknap Service Unit Laboratory Department, is seeking to upgrade its specimen labeling system to meet accreditation and federal regulations. - Government Buyer: - Indian Health Service (IHS), Fort Belknap Service Unit, Laboratory Department - OEMs and Vendors: - Data Ray (manufacturer of label system and printers) - Products/Services Requested: - Network-accessible Data Ray label printers compatible with RPMS Laboratory package and Data Innovations Middleware - Data Ray label system software upgrades - Annual software maintenance and service agreements - Replacement parts (printers, software box, power boxes) - 24/7 phone support for troubleshooting and repairs - Support services for troubleshooting, repairs, and validation for inspections - Training for proper use and basic troubleshooting of printers (in-person or online, completed within 7 days of installation) - Unique/Notable Requirements: - Printers must be compatible with RPMS Laboratory package and Data Innovations Middleware - Delivery and installation timelines specified - Training required for all departments with printers - Preference for Indian Economic Enterprises under the Buy Indian Act - Place of Performance: - Fort Belknap Service Unit Laboratory Department, Harlem, Montana

Description

This Sources Sought Notice is for informational and planning purposes only and shall not be construed as a solicitation, an obligation or commitment by Department of Health and Human Services. This notice is intended strictly for Market Research to determine if a 100% Set Aside for Small Business Indian Firms or if a 100% Set Aside for Small business concerns can fulfill the requirements set forth in this request for information.   

The purpose of this notice is to gain knowledge of potential qualified sources and their size classification/socioeconomic status (Small Business Indian Firms or Small Business). This is a Request for Information only. This is NOT a solicitation for proposals, proposal abstracts, or quotations.

The Indian Health Service (IHS), Department of Health and Human Services (HHS) is conducting a market survey to help determine the availability of the following item/service:

NAICS Code: 513210- (Software Publishers) covers establishments that design, develop, publish, and provide support for computer software, including operating systems, applications, and games. These firms may publish software via subscriptions or downloads and may also provide maintenance and installation services

Description: Update printers and software for Data Ray label system. Annual Software Maintenance Product will be Base plus 4 Option Years (see attached documents) 

In accordance with the Buy Indian Act, 25 U.S.C. 47, the Indian Health Service shall give preference at all times, as far as practicable, to Indian economic enterprises. If your firm is capable of providing the supplies and/or services described in this notice, complete the attached representation form and submit it along with the rest of the required documents.

The responses to this Sources Sought notice Market Research will be used to determine the Acquisition Strategy such as Indian-Owned Enterprise set asides, Total Small Business aside, any other Socio-Economic set aside, or Unrestricted.

All interested firms who can meet the requirements stated above should respond, in writing, INCLUDING ALL THE FOLLOWING:

1. Company name.

2. Point of contact (name/title/telephone number/e-mail address).

3. FSS / SEWP Contract number, if applicable.

4. SAM Unique Entity Identifier Number.

5. Tax ID number.

6. Indication of which business category (IEE or ISBEE) for which the organization qualifies.

7. A capability statement that addresses the organizations qualifications and ability to provide the requirement depicted above.

8. Additionally, since IHS must conduct sufficient market research in determining if there is reasonable expectation of obtaining offers from two or more Indian Economic Enterprises (IEE), for every commercial contract opportunity, in accordance with HHSAR 326.603-1.

To identify and support responsible IEE/ISBEE(s) and prevent circumvention or abuse of the Buy Indian Act, interested, qualified, vendors must provide the following:

Representation must be made on the designated IHS Indian Economic Enterprise Representation form (attached) through which the offeror will self-certify eligibility; and, Identify the Federally Recognized Indian Tribe or Alaska Native Corporation upon which the offeror relies for its IEE status.

All of the above information must be submitted in sufficient detail for a decision to be made on availability of interested qualified Buy-Indian parties. If adequate interest is not received from Buy-Indian concerns, the solicitation may be issued as another type of set aside or unrestricted without further notice.

Interested firms are reminded that prospective contractors shall complete electronic annual representations and certifications in conjunction with FAR 4.203 required to be registered in the Systems for Award Management (SAM) at the time an offer or quotation is submitted in order to comply with the annual representations and certifications requirements. The Government will use responses to this notice to make an appropriate acquisition decision. This is the only notice: no other copies of this Sources Sought notice will be provided.

Point of Contact:

Carlton Taylor, Contract Specialist

(301) 348-3490, carlton.taylor@hhs.gov

Place of Performance: Fort Belknap Service Unit, Laboratory Department, 669 Agency Main Street, Harlem, Montana 59526

THIS IS NOT A SOLICITATION.

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