CivicInfo BC #26-041

OpenText eDOCS Content and Records Management Annual Maintenance Renewal for City of Coquitlam

The City of Coquitlam is seeking to renew its annual maintenance program for the OpenText eDOCS Content and Records Management system. - Government Buyer: - City of Coquitlam, British Columbia, Canada - OEM and Vendor: - Open Text Corporation (sole OEM and vendor) - Products/Services Requested: - Annual maintenance and support renewal for OpenText eDOCS proprietary content and records management software - No hardware or specific part numbers listed - Unique or Notable Requirements: - Sole-source procurement justified by proprietary rights, warranty requirements, and OpenText's specialized knowledge - Other qualified vendors may submit information if they can provide equivalent services - Estimated Contract Value: - $171,332.26 plus tax - Period of Performance: - Contract period ends June 30, 2027; annual maintenance renewal - Place of Performance: - City of Coquitlam, British Columbia, Canada

Description

The City of Coquitlam intends to contract with Open Text Corporation for the renewal of the eDOCS Content and Records Management Annual Maintenance program. The contract period ends on June 30, 2027, with an anticipated total value of $171,332.26 plus tax. The City has chosen not to call for vendor proposals due to the proprietary nature of the software, warranty concerns, and the desire to maintain existing support services. Vendors able to provide the same product and services may submit information and rationale in writing by June 5, 2026.

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