Palm Springs Planet bids #IFB 26-12

Palm Springs Council Chamber AV System Upgrade – Crestron, Blackmagic, Panasonic, Biamp, and Granicus Integration

The City of Palm Springs is seeking bids for a comprehensive Council Chamber audio visual (AV) system upgrade to replace its outdated, proprietary infrastructure. - Government Buyer: - City of Palm Springs, Procurement and Contracting Department, City Hall - OEMs and Vendors Mentioned: - Crestron (control systems) - Blackmagic Design (video routing, switching, streaming, recording) - Panasonic (broadcast PTZ cameras) - Biamp (audio DSP) - Q-SYS (audio DSP, equivalent) - Granicus (meeting management integration) - Zoom (Zoom Room functionality) - REFLECT PLUS (assisted listening system component) - Aura (Bluetooth broadcasting for assisted listening) - Products/Services Requested: - Fully integrated, broadcast-grade AV system for council chamber - Crestron control processors, touch panels, and programming - Blackmagic Design video routers, switchers, encoders, and monitoring - Panasonic PTZ cameras (minimum 4, 1080p60 SDI) - Biamp or Q-SYS enterprise DSP and audio processing - Digital microphones (10 council, 2 staff, 1 podium, 1 wireless kit) - Assisted listening system (including REFLECT PLUS and Aura Bluetooth broadcasting) - ADA-compliant hearing loop and accessibility features - Commercial monitors (8 units, 55-75") and mounting hardware - Zoom Room appliance, controller, and integration - Granicus One integration for agenda management, voting, and streaming - Video streaming to PEG, YouTube, and Granicus - Overflow room AV integration - System programming, installation, documentation, training, and warranty - Optional annual preventive maintenance (Tier 1, 2, 3, up to 3 years) - Unique/Notable Requirements: - System must support in-person, hybrid, and broadcast meetings with one-person control workflows - Minimum seven years' AV upgrade experience and five similar council chamber projects in last five years - Valid C-7 Low Voltage System Contractor license required - Integration with Zoom, Granicus, and multiple streaming platforms - ADA accessibility and assistive listening compliance - Project completion required before next scheduled council meeting (approx. 10 weeks from notice to proceed) - Detailed system programming, training, and documentation deliverables

Description

The City of Palm Springs is soliciting bids from qualified firms to provide a fully integrated council chamber audio visual system. The system must support in-person, hybrid, and broadcast-based public meetings, ensuring a seamless and user-friendly experience for Council members, staff, and the public. The project involves replacing an aging AV system with a modern, reliable, and scalable broadcast-grade system that supports Zoom Room functionality, Granicus One integration, streaming to public platforms, accessibility features, overflow room operation, and simplified control workflows. The project must be completed before the City Council recess starting July 9, 2026, and no later than August 25, 2026, to be ready for the August 26, 2026 meeting.

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