CanadaBuys #BCNOI_26-041

eDOCS Content and Records Management Annual Maintenance Renewal for City of Coquitlam

The City of Coquitlam is renewing its annual maintenance program for the eDOCS Content and Records Management software. - Government Buyer: - City of Coquitlam (contracting office) - OEMs and Vendors: - Open Text Corporation (OEM and service provider) - Products/Services Requested: - Renewal of annual maintenance and support services for eDOCS Content and Records Management software - No specific part numbers or product quantities provided - Unique or Notable Requirements: - Open Text Corporation is cited as the sole provider due to proprietary knowledge and warranty concerns - The City seeks to avoid introducing new software or support providers to minimize cost and resource impacts - Vendors capable of providing the same product and services may submit information and rationale - Estimated contract value: $171,332.26 plus tax - Period of performance is for an annual renewal (exact dates not specified)

Description

The City of Coquitlam intends to contract with Open Text Corporation for the renewal of the eDOCS Content and Records Management Annual Maintenance Program. The contract renewal is valued at approximately $171,332.26 plus tax. The City has opted not to call for vendor proposals due to the vendor's specific knowledge and experience with the proprietary software, potential warranty issues, and to avoid impacts on costs and resources. Vendors capable of providing the same product and services are invited to submit their information and rationale in writing by June 5, 2026.

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