CanadaBuys #BC229432

Event Planning Services for Provincial Horticultural Conferences and Tradeshow in British Columbia

This opportunity from the B.C. Ministry of Agriculture and Food seeks a professional event planner for two major provincial horticultural conferences and a tradeshow in British Columbia. - Government Buyer: - B.C. Ministry of Agriculture and Food, Abbotsford AGRI Office - OEMs and Vendors: - No specific OEMs or vendors are named; this is a service-based procurement - Products/Services Requested: - Comprehensive event planning and management services for: - Lower Mainland Horticultural Conference - Southern Interior Horticultural Show - Tradeshow at the Southern Interior Horticultural Show - Services include: - Venue booking and logistics - Speaker and catering arrangements - Sponsorship management - Tradeshow floorplan and exhibitor coordination - Promotional material development - Attendee registration - On-site event support - Unique or Notable Requirements: - Contract includes an option to renew for up to three additional one-year terms (maximum four years total) - Performance and funding will determine renewals - No products, part numbers, or OEM-specific requirements; focus is on professional event planning services

Description

The B.C. Ministry of Agriculture and Food is seeking an event planner to coordinate and deliver two provincial horticultural conferences in January and February 2027: the Lower Mainland Horticultural Conference and the Southern Interior Horticultural Show. The event planner will also coordinate and deliver a tradeshow at the Southern Interior Horticultural Show. Responsibilities include coordinating event logistics such as venue bookings, speakers, catering, sponsorship, developing promotional materials, managing attendee registration, and providing on-site support. The contract includes an option to renew up to three times for a maximum of four years, subject to funding and satisfactory performance.

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