Illinois BidBuy #26-444DHS-BUSSE-B-51692

Emergency Procurement of Bell and Howell Producer 400 EVO Inserters for Illinois DHS Mailroom

This emergency procurement by the Illinois Department of Human Services (DHS) Business Services unit addresses urgent mailroom equipment needs: - Government Buyer: - Illinois Department of Human Services (DHS), Business Services - OEM Highlight: - Bell and Howell Group Holdings LLC is the specified Original Equipment Manufacturer (OEM) - Products Requested: - Two Producer 400 EVO automated intelligent inserters for mail processing - Includes delivery (within 30-45 days), freight, installation with application testing (up to 3 weeks), and operator training (up to 1 week for up to 6 operators) - Unique/Notable Requirements: - Emergency procurement to prevent disruption of critical state services - Not a competitive bidding opportunity; direct purchase - NIGP code: 600-67 (Letter Extraction and Insertion Machines, Mailroom) - No other vendors or OEMs are referenced in the notice - All services (installation, testing, training) are bundled with the equipment purchase

Description

This is an emergency notice for the procurement of two Producer EVO inserters for the Business Services Mail Processing Unit to prevent or minimize serious disruption in critical State services affecting health, safety, or collection of substantial State revenues. The equipment includes delivery within 30-45 days, freight, installation with application testing for up to 3 weeks, and operator training for up to 1 week for 6 operators. The term of the procurement is from April 1, 2026, to June 29, 2026. This is not a bidding opportunity but an emergency purchase.

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