SAM #W912NR26QA015

Venue, conference space, catering, and accommodations for Louisiana National Guard Yellow Ribbon event

The Louisiana National Guard is seeking a contractor to provide venue, conference space, catering, and accommodations for the Yellow Ribbon Reintegration Program (YRRP) event for the 256th Infantry Brigade Combat Team (IBCT) Post Deployment. - Government Buyer: - Louisiana National Guard (LANG), Department of Defense, Department of the Army, National Guard Bureau, JFHQ USPFO LA, USPFO LA PROCUREMENT - U.S. Army National Guard, LA Army National Guard Element, Camp Beauregard, Pineville, LA - Services Requested: - Conference/meeting space for 1100 participants, including general session area, 12 breakout rooms, 3 event operations rooms, and exhibitor area for 26 tables - Catering services: lunch buffet for 1100 people with specific menu restrictions (no hotdogs or sandwiches as main course), adherence to FDA meal temperature standards, and recent health inspection report - Audiovisual support: AV equipment (projectors, screens, PA system, podium, stage), internet access, and allowance for LANG YRRP to use own technicians/equipment - Parking for 800 vehicles connected to meeting space - Gratuity for meals and staffing - Products/Line Items: - Lunch Meals (1100) - Meeting Space and Exhibits (1) - Audio and Visual Services (1) - Exhibitor Tables (1) - Gratuity (Meals and Staffing) (1) - Unique Requirements: - Proof of technical acceptability, proposed menu, capability statement for meal transport, and satisfactory past performance on government contracts - Compliance with FDA temperature standards for meal transport - Recent health inspection report for food service facility - NAICS code 721110 (Hotel) - No specific OEMs or vendors are named; open to qualified hotel and conference facility providers - Place of Performance: - Lafayette, LA 70506 (event venue) - Camp Beauregard, Pineville, LA (delivery location/contracting office) - Period of Performance: - Event spans Saturday and Sunday, with services required from afternoon through evening on the first day and early morning through evening on the second day - No recurring or option years specified; duration is for the event dates only

Description

NOTICE TO OFFERORS:

This is a Solicitation for commercial products or commercial services prepared in accordance with part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued.

Solicitation W912NR-26-Q-A015 is issued as a request for quotes in accordance with Revolutionary FAR Overhaul Subpart 12. The provisions and clauses incorporated into this solicitation document are those in effect through Federal Acquisition Circular 2026-01 Effective on March 13, 2026. Provisions and clauses incorporated by reference have the same force and effect as if they were given in full text. The full text of the Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Regulations supplement (DFARS) can be accessed on the internet at http://acquisition.gov. Submission of a quote acknowledges receipt of the applicable provision and clauses incorporated into this solicitation.

To be awarded this contract, the offeror must be registered in the SAM and remain active during period of

performance. (https://www.sam.gov/portal/public/SAM/). All vendors MUST have a publicly visible registration in the System for Award Management (SAM). Unique Entity ID (UEI), CAGE Code & Federal Tax ID numbers

MUST be submitted with offer. If you need any additional assistance in getting registered, please send me an email and I will send you additional instructions. Submission of a proposal/quote acknowledge SAM registrations

requirements.

REQUIREMENT:

The NAICS code for this acquisition is (721110 Hotel). This solicitation is for a firm-fixed-price contract and will be awarded using price and other factors. Offer must include proof of adherence to provided specifications (quote will be checked for technical acceptableness based on Needs Statement, price and other factors) and have a satisfactory past performance with Government contracts.

The Louisiana National Guard (LANG) Yellow Ribbon Reintegration Program (YRRP), is seeking a facility to provide conference space, parking, catering, and dining accommodations for approximately 1100 participants (i.e. service members, family members, children, family readiness volunteers, and event staff) on Saturday, 06 June 2026 – Sunday, 07 June 2026 in Lafayette, LA 70506. This Performance Work Statement (PWS) is for informational gathering purposes only. Submission of a proposal/quote acknowledges receipt and understanding of the requirement; if there are any uncertainties about the requirement please ask prior to submission.

TIMELINE

15 May 2026 / 3:30 p.m.– Oral Solicitation Issued

21 May 2026 / 1:00 p.m. – Solicitation closes

EVALUATION OF QUOTE:

 The Government will award a contract resulting from this solicitation, the responsible offeror whose offers conform to the solicitation, will be most advantageous to the Government, using price and other factors considered. The following factors shall be used to evaluate offers:

The award will be made based on price and others factors as shown below. All pricing must be provided for this requirement, will not be split. If something left blank, quote will not be considered.

Price: Price shall be evaluated for fair and reasonableness.

Other Factors: Each factor will be evaluated as Acceptable or Unacceptable:

1. Vendor is located within ______ miles from delivery location.

2. Provide a proposed menu for all days IAW the meal request in Needs Statements Exhibit 1.

3. Vendor capability statement of how meals will be transported to keep meals at FDA temperature standards outlined in needs statement.

4. Provide a copy of the State or Local government Health Inspection Report, if and as required for the proposed food service preparation facility. The health inspection shall be completed less than 12 months from the date proposal submissions are due.

5. Past performance on other government contracts.

Acceptable: Quote demonstrates adequate approach and understanding of the requirements.

Unacceptable: Quote does not meet the requirements of the solicitation and, thus contains one or more deficiencies and is un-awardable.

The agency will first evaluate price and then evaluate the apparent lowest-price quote for acceptability under the five factors listed above. All five factors above shall be considered acceptable for award to be made. If the lowest-price offeror is evaluated as unacceptable, the agency will then consider the acceptability of the next lowest price offer, continuing this process as necessary. This is being awarded using Revolutionary FAR overhaul Part 12 - Acquisition of Commercial Products and Commercial Services.

The Government intends to evaluate offers and make award without discussion; however, this does not preclude the Government from discussions if it is in the best interest of the Government to do so.

A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time of acceptance specified in the offer, shall result in a binding contract without further action by either party.

POINT OF CONTACT(S):

Contracting Office Address: USPFO for Louisiana, 420 F Street, Pineville, LA 70117.

Point of Contact(s) Contract Specialist: Mr. Aaron Johnson, aaron.j.johnson34.civ@army.mil, 504-278-8123 and Contract Officer: Ms. Crystal Stiles, crystal.l.stiles2.civ@army.mil 

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