Palm Springs Planet bids #26-12

Palm Springs Council Chamber AV System Upgrade – Broadcast, Hybrid, and Accessibility Integration

The City of Palm Springs is seeking bids for a comprehensive upgrade of its City Council Chamber audio visual (AV) system to support modern in-person, hybrid, and broadcast meetings. - Government Buyer: - City of Palm Springs, Procurement and Contracting Department, City Hall - OEMs Highlighted: - Crestron (control systems) - Blackmagic Design (video routing, switching, streaming, recording) - Panasonic (broadcast PTZ cameras) - Biamp (audio DSP) - Products and Quantities: - Crestron enterprise-grade central control processor (1) - Crestron touch panels for operator, control room, and clerk (3) - Crestron control system programming and remote monitoring (2) - Windows-based touchscreen stations with Granicus One integration (9) - Blackmagic Design SDI video router (1), streaming encoders (2), recording decks (2), multiview system (1), SDI distribution (1), HDMI/presentation interface (1) - Broadcast switcher and video monitoring system (1 each) - Panasonic broadcast PTZ cameras (4), camera control system (1), auto camera switching (1), PTZ mounting systems (4), SDI camera connectivity packages (4) - Biamp/Q-SYS enterprise DSP system (1), automatic mixer (1), acoustic echo cancellation (1) - Digital push-to-talk microphones (10), staff area microphones (2), public podium microphone (1), wireless handheld microphone kit (1) - Assisted listening integration (1), hearing loop system (1), Auracast integration (1) - Audio amplification and chamber speaker system (1 each) - Overflow room audio feed system (1) - Dedicated Zoom Room appliance and controller (1 each), Zoom Rooms licensing integration (1), Zoom audio/video integration (1) - Commercial monitors (8), display mounting systems (8) - Real-time captioning, multi-language interpretation, caption display, accessibility compliance (1 each) - Overflow room video feed, audio distribution, display, and control integration (1 each) - PEG broadcast output, YouTube streaming, Granicus streaming integration (1 each) - Local archive recording system, broadcast graphics integration (1 each) - Dedicated AV network switch stack, AV VLAN configuration, UPS power backup, rack & cable management, fiber/copper backbone, equipment labeling (1 each) - Services Requested: - System configuration, programming, integration, and setup - Documentation, process coordination, operational testing - End-user and technical support training - Delivery of final system documentation - Unique Requirements: - System must integrate with Zoom Room, Granicus One, PEG, YouTube, Swagit, and other platforms - ADA accessibility and assistive listening features - Overflow room operation and real-time captioning - Minimum seven years AV upgrade experience and five similar council chamber projects in last five years - Valid C-7 Low Voltage System Contractor license required - Completion before City Council summer recess - Place of Performance: - City Hall, 3200 E Tahquitz Canyon Way, Palm Springs, CA 92262

Description

The City of Palm Springs is soliciting bids from qualified firms to provide a fully integrated council chamber audio visual system. The system must support in-person, hybrid, and broadcast-based public meetings, ensuring a seamless and user-friendly experience for Council members, staff, and the public. The existing AV system is outdated and unreliable, requiring replacement with a modern, scalable, and broadcast-grade system that supports various functionalities including Zoom Room, Granicus One Agenda Management, streaming to multiple platforms, accessibility features, and overflow room operation. The project must be completed before the City Council recess from July 9, 2026, to August 25, 2026, to be ready for the August 26, 2026 meeting.

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