Woodbridge Town Civicplus #2026-06

HVAC Preventive Maintenance Services for Beecher Road School (Trane, Daikin, Armstrong, Xeter, Greenheck, Smateplate)

Woodbridge School District is seeking proposals for preventive maintenance of HVAC systems at Beecher Road School in Woodbridge, CT. - Government Buyer: - Woodbridge School District, Business Office - OEMs and Vendors: - Trane (air handling units, rooftop units, fan coil units, return air fans) - Daikin (unit ventilators) - Armstrong (heat/cool pumps, exhaust fans) - Xeter (energy recovery ventilators) - Greenheck (exhaust fans) - Smateplate (domestic hot water heaters) - Products/Services Requested: - Preventive maintenance for a range of HVAC equipment, including: - 6 Trane air handling units (various models/part numbers) - 5 Trane rooftop units - 4 Xeter energy recovery ventilators - 2 Daikin unit ventilators - 45 Trane fan coil units (aggregate from all classroom units) - 4 Armstrong heat/cool pumps - 2 Smateplate domestic hot water heaters - 2 Greenheck exhaust fans - 3 Trane return air fans - 1 Armstrong exhaust fan - Comprehensive HVAC preventive maintenance service, including: - Filter changes (MERV-13 for most units, MERV-10 for ERVs) - Belt changes, lubrication, inspections, calibration, testing, cleaning, and fine-tuning - Adherence to manufacturer requirements and industry standards - Unique/Notable Requirements: - Maintenance must be scheduled during school breaks (August, December, April) - Mandatory site cleanliness and scheduled filter changes for classroom unit ventilators - Optional building walk-through for bidders - Two contract options: one-year or three-year agreement - Detailed equipment list with specific models and part numbers provided - Place of Performance: - Beecher Road School, 40 Beecher Road, Woodbridge, CT 06525

Description

Woodbridge School District is requesting proposals for HVAC maintenance at Beecher Road School, 40 Beecher Road, Woodbridge, CT. The solicitation includes two options: a one-year and a three-year maintenance agreement for HVAC equipment listed in the bid documents. Maintenance work includes preventive maintenance, filter and belt changes, lubrication, inspections, control calibration, testing, cleaning, and system operation verification. Bids must be submitted in a sealed envelope marked "HVAC - Annual Maintenance Agreement Proposal" by June 12, 2026, at 1:00 p.m.

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