City of Norwalk PlanetBids #RFQ 26-5101-007

Event Equipment Rental and Installation for Norwalk Memorial Day Ceremony

The City of Norwalk Recreation and Park Services Department is seeking bids for the rental and installation of event equipment for its Memorial Day Ceremony. - Government Buyer: - City of Norwalk Recreation and Park Services Department - Products and Equipment Requested: - Large A-frame tent structure (98' x 65', white, with sliding side walls) to accommodate 350-400 people - 10 brick cement blocks (1750+ lbs each) for tent anchoring - 10 red/white/blue ceiling drapery panels for tent décor - 12 swagg strips (4 each of red, white, and blue) - 6 large bunting patriotic fans - 10 white 10'x10' pagoda canopies with required weights - 1 large podium (clear or white) - Safety package: 4 exit signs, 6 no smoking signs, 5 fire extinguishers - All required hardware for installation - Services Requested: - Installation of all event equipment the day before the event - De-installation the day after the event - Notable Requirements: - Vendors must have prior experience with municipal event setups - Vendors must meet the City's insurance requirements (general liability, auto, workers' compensation) - No specific OEMs are mandated; equivalent products are acceptable - Vendor may be selected for additional City events throughout the year - Place of Performance: - Norwalk Cultural Arts Center, 13200 Clarkdale Ave., Norwalk, CA 90650

Description

The City of Norwalk Recreation and Park Services Department is soliciting bids for event equipment rental and installation for the 2026 Memorial Day Ceremony on May 25, 2026. The scope includes providing a large a-frame tent structure, canopies, drapery, décor, signage, fire extinguishers, and other related equipment. The vendor must have experience with similar municipal event setups. Installation is scheduled for May 24, 2026, with de-installation on May 26, 2026. The total budget available for this contract is $21,000.

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