University Of Central Arkansas Uark #IFB05142026

University of Arkansas Solicits Vendor for Garvan Woodland Gardens Holiday Lights Assembly and Disassembly

The University of Arkansas is seeking a qualified vendor to assemble and disassemble the extensive Holiday Lights display at Garvan Woodland Gardens in Hot Springs, Arkansas. - Government Buyer: - University of Arkansas, Office of Business Affairs, Garvan Woodland Gardens - Products and Services Requested: - Assembly and disassembly of holiday lighting and decorative elements across approximately 20 acres - Installation and removal of: - Over 2,000 wrapped trees and shrubs (various types, including Cool White, Warm White, Blue, and Red lighting) - Hundreds of pole trees (8' to 21'), supermodel trees, and set pieces (e.g., lanterns, supernovas, origami cranes, Moravian stars, snowflakes, archways, gift boxes, reindeer, sleigh, candy pieces) - Swag and canopy lighting (over 1,000 linear feet) - Installation of extension cords and power loading as directed - All lights and set pieces are provided by the University; vendor must supply all installation tools and equipment - Unique or Notable Requirements: - Strict adherence to assembly (mid-September to mid-November) and disassembly (early January to early February) schedules - High standards for quality, professionalism, and minimal impact on the gardens - Contract term is one year with up to six annual renewal options (potentially seven years total) - Payments are milestone-based (assembly and disassembly) - No specific OEMs or lighting brands are named; all decorative elements are provided by the University - Place of Performance: - Garvan Woodland Gardens, Hot Springs, Arkansas (primary site) - University of Arkansas, Fayetteville (contracting office)

Description

The University of Arkansas is soliciting sealed bid proposals for the assembly and disassembly of the Holiday Lights display at Garvan Woodland Gardens. The work involves decorating roughly 20 acres with approximately 150 pole trees, 60 wrapped trees, 35,000 square feet of wrapped shrubs, and about 300 pre-lit set pieces and hanging ornaments. The project requires a qualified vendor with experience to ensure a high-quality and professional display. Work is scheduled to begin around September 15 and may include up to seven days per week to meet deadlines, with working hours from dawn to dusk.

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