SAM #19TH2026Q0035

HVAC System Replacement at The Millennium Residence, U.S. Embassy Bangkok

This opportunity involves the U.S. Embassy Bangkok seeking contractors for the replacement of HVAC systems at The Millennium Residence, Towers A and B, for three specific apartment units. - Government Buyer: - U.S. Embassy Bangkok, Facility Management Office (GSO/Procurement) - Products/Services Requested: - Complete replacement of existing package air conditioner units with Variable Refrigerant Volume (VRV) HVAC systems in three apartments (Units 110-12, 110-34 in Tower A, and 112-41 in Tower B) - Design, installation, commissioning, and training for the new VRV systems - Provision of factory-recommended spare parts and O&M manuals - System commissioning by factory-certified technician - One-year on-site warranty for parts and labor - Product Line Items: - HVAC system replacement for each of the three specified units, including all associated demolition, installation, restoration, and system components - Services Line Items: - Full HVAC system installation, commissioning, and training for Embassy staff - Unique/Notable Requirements: - Local service and parts availability for VRV systems is mandatory - Contractor must provide system diagnostic software and training - Work must be completed within 30 calendar days per unit, starting within 7 days of Notice to Proceed - Warranty period of one year for parts and labor - No specific OEMs, brands, or part numbers are specified in the solicitation - Place of performance is The Millennium Residence, Bangkok, Thailand, with contract administration at the U.S. Embassy Bangkok

Description

Enclosed is a Request for Quotes (RFQ) for elevator upgrade and component replacement for Chancery. If you would like to submit a quotation, follow the instructions in Section J of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form that follows this letter.

The U.S. government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial proposals, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

The site visit is required and has been scheduled for May 21, 2026 at 13:30PM at 120-122 Wireless Rd. Lumpini, Pathumwan, Bangkok, Thailand 10330. Please submit information for personnel joining the site visit by May 19, 2026 before noon (Bangkok local time) to Pinlaorp@state.gov.

Request for questions regarding this work may be submitted no later than 4:00 P.M. Bangkok Time on May 26, 2026 by email in English to: Pinlaorp@state.gov

Quotations are due by 4:00 PM Bangkok local time on June 8, 2026. No quotations will be accepted after this time. Quotations must be in English and incomplete quotations will not be accepted. Your quotation must be submitted electronically to Pinlaorp@state.gov.  Please enter in the subject line: “Quotation Enclosed-RFQ#19TH2026Q0035- Elevator upgrade and component replacement for Chancery” It is important to make sure the submission is made in a specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size exceeds 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.

Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsive and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.

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