SAM #SS-26-IHS3433

Web-Based Materials Management and E-Ordering Software System for Indian Health Service

The Indian Health Service (IHS) is seeking a comprehensive, web-based Materials Management and Electronic Requisition (E-Ordering) Software System for the Cheyenne River Health Center in Eagle Butte, South Dakota. - Government Buyer: - Indian Health Service (IHS) - Supported by HHS/OMAS Strategic Buying Center - Information Technology - Products and Services Requested: - Materials Management Software System (M-System or equal) - 1 unit - Web-based solution for inventory management and tracking of medical and office supplies - Electronic Requisition System (E-Order or equal) - 1 unit - Software for electronic requisitioning and order processing - Monthly software licensing - 12 units (monthly for 1 year) - Covers software access and usage - Ongoing maintenance and technical support - 12 units (monthly for 1 year) - Includes software updates and vendor-provided technical support - Notable Requirements: - Solution must comply with Indian Health Service IT safety and security guidelines - Must support direct patient care supply needs without disruption - Must provide robust inventory control, supply tracking, historical data retention, and reporting - Technical support and routine maintenance required throughout contract period - Set aside for Indian Economic Enterprises (IEEs) and Indian Small Business Economic Enterprises (ISBEEs) (at least 51% Indian owned and controlled) - Place of Performance: - Cheyenne River Health Center, Eagle Butte, SD - No specific OEMs or vendors are named; solutions must be equal to or better than referenced systems (M-System, E-Order)

Description

Introductory

This is a Sources Sought set aside for Indian Economic Enterprise (IEE) and Indian Small Business Economic (ISBEE). This is NOT a solicitation for proposals, proposal abstracts, or quotations. The objective of this Sources Sought # IHS1523433 is to identify potential IEE and ISBEE vendors that can provide materials marketing and e-ordering software system services for the Cheyenne River Health Center, 24276 166th St Eagle Butte, SD 57625.

Project Description

B.1 Background:

The U.S. Department of Health and Human Services (HHS), Indian Health Service (IHS), is responsible for providing federal health services to American Indians and Alaska Natives. The provision of health services to members of federally recognized tribes grew out of the special government-to-government relationship between the federal government and Indian tribes. The IHS is the principal federal health care provider and health advocate for the Indian people. The goal is to ensure that comprehensive, culturally acceptable personal and public health services are available and accessible to American Indians and Alaska Natives. The IHS currently provides health services to approximately 1.5 million American Indians and Alaska Natives who belong to more than 557 federally recognized tribes in 34 states.

The Indian Health Service (IHS) requires a standardized materials management system to maintain inventory control and ensure the availability of critical supplies. The system is essential for tracking supply usage, maintaining historical data, and supporting reporting requirements. Failure to maintain such a system would significantly impact patient care and operational functionality.

B.2 Requirements:

The Health and Human Services (HHS), Office of Mission Acquisition Solutions (OMAS), is conducting market research to prepare for the continued requirement of providing telecommunications services to the Indian Health Service (IHS). The Contractor shall provide a software solution that performs the following functions:

Inventory management and tracking of medical and office supplies Electronic requisitioning and order processing Monitoring of supply usage and consumption trends Automated tracking of stock levels and reorder points Historical data retention for reporting and audit purposes Support for multiple departments and within the service unit Reporting capabilities to support operational and compliance needs

B1. Scope

The Contractor shall provide a comprehensive, web-based Materials Management and Electronic Requisition (E-Ordering) Software System to support the Property and Supply Department in managing inventory, ordering, and tracking of office and medical supplies necessary for direct patient care and supporting administrative functions. The system shall include all licensing, maintenance, technical support, and software updates necessary to ensure continuous and effective operation throughout the period of performance.

Eligible Vendors: 

Businesses must be Indian Economic Enterprises (IEEs) (at least 51% Indian owned and controlled).

Business size and type of business (e.g., ISBEE/IEE, 8(a), SDVOSB, etc.). All respondents should be registered on the System for Award Management (SAM) located at https://www.sam.gov. Submission of Invoices: The contractor will submit invoices in accordance with FAR 52.212-4(g) on a monthly basis.

Anticipated Period of Performance:

The anticipated start of performance is June 1, 2026.

D.1 Place of Performance

The system shall be delivered and maintained as an online service or required hardware would be provided at no cost upon program installation to authorized users within the Service Unit.

Compliance Requirements:

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