Delaware New Castle Civic Plus #27SA-351

New Castle County Solicits Bids for Comprehensive HVAC Maintenance, Repairs, and Installations

New Castle County Government is seeking competitive bids for a comprehensive HVAC contract covering preventive maintenance, repairs, and new equipment installations across a wide range of county facilities. - Government Buyer: - New Castle County Purchasing Division (New Castle County Government) - Scope of Work: - Full-service preventive maintenance for HVAC and ATC systems (quarterly and seasonal) - Time and material repairs, including 24/7 emergency response (2-hour response at Sweeney Public Safety Building, 4-hour elsewhere) - Installation and upgrades of new HVAC equipment - Equipment covered includes pumps, compressors, heat pumps, coils, controls, cooling towers, valves, filters, belts, and more - Locations Covered: - Multiple county buildings, libraries, public safety facilities, and environmental labs, including: - New Castle County Government Center, Conner Building, Gilliam Building, Churchmans Road Complex, Public Safety Building, and numerous libraries (e.g., Bear, Brandywine Hundred, Woodlawn, Hockessin, Kirkwood, Claymont, RT. 9, Appoquinimink) - Other facilities such as Hockessin PAL, Garfield PAL, Kimberton Police Academy, Environmental Lab, Rockwood Park Visitors Center and Museum, and Southern Patrol / EMS 5 - Vendor Requirements: - Valid State of Delaware Business License, New Castle County Contractors License, and Resident or Non-Resident Contractor License from the Delaware Division of Revenue - Emergency repair response within 2-4 hours depending on location - Documentation of all work performed - Maximum 15% markup on parts for repairs - Some sites may require background checks for personnel - Supplier diversity and detailed company/subcontractor information required - Contract Structure: - One-year base contract with up to four annual extension options - Vendors may bid on individual sections but must be fully qualified for all equipment at each location they bid - OEMs and Vendors: - No specific OEMs or vendors are named; opportunity is open to all qualified HVAC service providers - Notable Requirements: - Quarterly preventive maintenance, 24/7/365 emergency repair availability, and detailed cost breakdowns for new installations - Pricing must remain firm for the contract term and any extensions

Description

New Castle County is seeking competitive sealed bids and priced proposals for HVAC preventive maintenance, time and material repairs, and new equipment installations. The contract is divided into three sections: Section I for full-service preventive maintenance, Section II for time and materials repairs, and Section III for new equipment installations and upgrades. Vendors must provide proof of required licenses and are responsible for servicing various HVAC equipment across multiple county locations. The contract includes detailed requirements for seasonal maintenance, emergency repairs, and documentation of all work performed.

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