Town of Chapel Hill #P26-125

Chapel Hill Transit Uniforms and Accessories Solicitation

The Town of Chapel Hill, through Chapel Hill Transit, is seeking bids for the supply of embroidered uniforms and accessories for approximately 200 transit employees. - Government Buyer: - Town of Chapel Hill, Chapel Hill Transit division - Purchasing & Contracts Manager is the main office for procurement - Products and Quantities: - Wide range of apparel including shirts, polos, pants, jackets, vests, skirts, sweaters, gloves, caps, belts, umbrellas, tote bags, socks, visors, and sneakers - Detailed style numbers and estimated quantities for each item (e.g., 175 Men's Short Sleeve Golf Shirts, 140 Women's Short Sleeve Oxford Shirts, 53 Black Stadium Jackets, 30 Men's Genuine Grip Sneakers) - Most items require embroidery of the Chapel Hill Transit logo and employee name - Approved equivalents to listed style numbers are accepted with spec sheets - Services Requested: - Designated web ordering site with budget tracking, payment processing, order approvals, reporting, and returns - Tailoring and alteration services (e.g., sleeve/hemming) - Dedicated sales representative for support and sample provision - Embroidery and screen-printing setup fees - Unique/Notable Requirements: - Embroidery must be in black or white thread, as determined by garment color - Country of origin information required for each garment - Delivery expected within seven business days for standard orders, up to two months for bulk orders - The Town reserves the right to add or remove items during the contract - No specific OEMs are named; style numbers reference brands but allow for approved equivalents - Place of Performance and Delivery: - Chapel Hill Transit Operations Facility, 6900 Millhouse Road, Chapel Hill, NC - Town Hall, 405 Martin Luther King Jr. Blvd., Chapel Hill, NC (contracting office) - Contract Term: - Begins upon execution, runs through June 30, 2027, with up to four one-year extensions possible

Description

This Request for Bids solicits responses to supply Chapel Hill Transit with embroidered uniforms and accessories for approximately 200 employees. The contract includes providing a designated web ordering site, tailoring services, and a designated sales representative. Bids must be submitted by June 4, 2026, and a non-mandatory pre-bid conference is scheduled for May 19, 2026. The procurement is conducted pursuant to North Carolina General Statutes Section 143-129.

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