Chesapeake Regional Healthcare Opengov #26-186-6328

City of Chesapeake seeks cloud-based Performance Management System (SaaS) for employee performance tracking and development

The City of Chesapeake, Virginia is seeking proposals for a cloud-hosted Performance Management System (PMS) delivered as Software as a Service (SaaS) to support employee development and performance tracking. - Government Buyer: - City of Chesapeake, Virginia (local government) - OEMs and Vendors: - Tyler Technologies (referenced for integration with existing HR/Payroll system, Munis v2024.8) - No specific PMS OEMs named; open to commercial SaaS providers - Products/Services Requested: - Performance Management System (SaaS) for approximately 3,965 employees - Must include modules for annual, probationary, and interim performance assessments - Automated notifications, reminders, and feedback documentation - Probationary period management and administrative dashboards - Integration with Munis v2024.8 (Tyler Technologies) and Microsoft Entra ID (for single sign-on) - ADA accessibility compliance and compatibility with Microsoft Office products - Implementation, support, and maintenance services - Optional modules: onboarding, engagement surveys, succession planning - Unique/Notable Requirements: - Robust security and compliance features, including participation in a cybersecurity compliance assessment - Detailed technical, functional, and implementation plans required - Project completion targeted by January 2027 - Contract duration: 2 years with 8 renewal options - Addendum issued clarifying system features and contract terms

Description

The City of Chesapeake is seeking to implement its first cloud-hosted Performance Management System (PMS) to improve employee development, accountability, and communication between supervisors and employees. The system will support structured performance assessments, automated reminders for key milestones, documentation of feedback and events, and integration with existing HR systems. The project aims to increase efficiency, consistency, and data-driven decision-making across all departments. The contract duration is 2 years with 8 renewal options, targeting implementation by January 2027.

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