SAM #6913G626Q300027

Support Services for 2026 Vehicle Track Interaction Workshop at Transportation Technology Center

The U.S. Department of Transportation's Volpe National Transportation Systems Center is seeking support services for the 2026 Vehicle Track Interaction (VTI) Workshop at the Transportation Technology Center (TTC) in Pueblo, Colorado, on behalf of the Federal Railroad Administration (FRA). - Government Buyer: - Department of Transportation (DOT), Federal Railroad Administration (FRA), Volpe National Transportation Systems Center, Structures and Dynamics Division - OEMs and Vendors: - ENSCO Inc. (sole source provider and authorized organizer at TTC) - Products/Services Requested: - Comprehensive support services for a two-day VTI Workshop, including: - Workshop planning and coordination - Venue management (meeting spaces, audio-visual equipment, internet connectivity) - Technical infrastructure for remote participation - Coffee service and refreshments - Lunch service coordination - Safety briefings - Logistics for site visits to FRA test facilities - Demonstration of Rail Dynamics Laboratory (RDL) equipment with DOTX 304 flatcar and Mini-Shaker Unit (MSU) - Restoration of used facilities after the event - Unique or Notable Requirements: - ENSCO is the only authorized organizer for events and site visits at the Transportation Technology Center - Services must support both in-person and remote participation - Includes technical demonstration with specific FRA equipment (RDL, DOTX 304 flatcar, MSU) - All services to be provided under a single firm fixed price contract - Place of Performance: - Transportation Technology Center (TTC), Pueblo, Colorado - Contracting office: Volpe National Transportation Systems Center, Cambridge, MA

Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) part 12, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued.

Solicitation No. 6913G626Q300027 is issued as a Request for Quotation (RFQ). This solicitation is being conducted under FAR Part 12, Terms and Conditions – Commercial Products and Commercial Services. This solicitation document and Incorporated provisions are those in effect through Federal Acquisition Circular 2026-01, effective 03/13/2026. The NAICS Code is 611430; the Small Business size standard is $15M.

This solicitation incorporates provisions and clauses; full text of provisions and clauses may be accessed electronically at http://www.acquisition.gov/far-overhaul

The U.S. Department of Transportation/John A. Volpe National Transportation Systems Center (Volpe Center) intends to solicit and award on a sole source basis to ENSCO Inc, Vienna, VA, in accordance with FAR 13.106-1(b). The Volpe Center is collaborating with the Federal Railroad Administration (FRA) in building upon the insights from a previous workshop, held in 2015 and current research needs, is planning a follow-up workshop. This upcoming workshop aims to further advance key research priorities for enhancing railroad safety and performance in both freight and passenger railway operations. The objective of this requirement is to provide support services to Volpe and FRA for the upcoming international VTI workshop.  All services required for this workshop shall be in accordance with the attached Statement of Work and terms and condition.

REQUIREMENTS/SPECIFICATIONS

The Government intends to award a firm fixed price purchase order as a result of this Combined Synopsis/Solicitation.

CLIN 00100 (Base): This CLIN includes:

VTI Workshop:

Workshop Planning/Coordination (incl. Custodial) Venue management for two full days (incl. appropriate meeting spaces, audio-visual equipment, and internet connectivity) Implement the necessary technical infrastructure and support for remote participation via web conference. Coffee Service / Refreshments RDL equipment demo (MSU w/ FRA’s standard truck characterization test flatcar (DOTX 304)) and slab track visit at RTT track

Quantity: 1 EA                                                             $____________________________

Please provide a firm fixed price quote in accordance with the contract items (CLINs) above and  the attached Statement of Work (SOW).

PERIOD OF PERFORMANCE

The period of performance for this SOW is from date of award through 10/31/2026.

INSTRUCTIONS TO OFFERORS:

This combined synopsis/solicitation hereby incorporates all Federal Acquisition Regulation (FAR) provisions and clauses contained herein and attached.

FAR 52.212-1 (SEP 2025), Instructions to Offerors-Commercial Items apply to this acquisition and is incorporated by reference. Vendors are required to meet all solicitation requirements. Failure to meet a requirement may result in a vendor submission being ineligible for award. If the vendor finds it necessary to take exception to any of the requirements specified in the solicitation, the vendor shall clearly identify where it is addressed in its proposal. Each exception shall clearly identify the specific paragraph and/or part of the solicitation to which the exception is taken.

FAR 52.212-2 (SEP 2025), Evaluation—Commercial Products and Commercial Services is hereby incorporated by reference.

FAR Clause 52.212-4 (SEP 2025), Contract Terms and Conditions-Commercial Products and Commercial Services is hereby incorporated by reference. Additional clauses and provisions that apply to this acquisition are provided in the attached terms and conditions.

Contractors must maintain their SAM registration throughout the life of the contract through final payment. Contracting officers must validate the contractor has an active Federal Government contracts registration in SAM.

QUESTIONS

All questions regarding this solicitation must be submitted in writing via email to the Contracting Officer in the RFQ no later than May 18, 2026, at 2:00 PM Eastern Time.

The offer should be addressed to the following: U.S. Department of Transportation, Volpe National Transportation Systems Center, Attn: Karen Marino, V222, 220 Binney Street, Cambridge, MA 02142. The signed offer must be submitted via e-mail to the contracting officer Karen.Marino@dot.gov. The time for receipt of offers is 3:00 PM Eastern Time on 05/21/2026. No telephone requests will be honored. The Government will not pay for any information received.

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