SAM #379780-BH

Integrated Service Management for Housing, Transportation, and Parking at Sanford Underground Research Facility

This opportunity seeks a contractor to provide integrated service management for the Sanford Underground Research Facility (SURF) in Lead, South Dakota, supporting the Department of Energy's Long Baseline Neutrino Facility/Deep Underground Neutrino Experiment project. - Government Buyer: - U.S. Department of Energy (DOE), Fermi Forward Discovery Group, LLC (FFDG), Fermi National Accelerator Laboratory (Fermilab) - Scope of Services: - Required: Housing Coordination and Management Services - Coordination of commercially available, flexible housing (apartments, houses, extended stay hotels, VRBO-style units) within 10–30 miles of SURF - Occupancy durations from 2 weeks to 12 months; direct occupant payment; no government leasehold or housing guarantees - Reservation and payment system, cleaning/linen services, safety and security compliance - Contractor assumes financial risk for vacancies and non-payment - Optional: Transportation Coordination and Operations Services - Local transportation for workforce logistics, including scheduled and surge transport aligned with shift schedules - Vehicle reliability, driver safety compliance (FMCSA, DOT, OSHA, winter safety) - 95% on-time performance, 90% issue resolution within 4 hours - Optional: Parking Coordination and Management Services - Scalable parking solutions within 5 miles of SURF or housing, maintained for safety and accessibility - 95% availability when required; no government leasehold interests - Additional Requirements: - Quality Control program with Corporate Quality Assurance Plan and Project Quality Control Plan - Insurance coverage: general liability, auto, excess, workers' comp, pollution, professional liability (with additional insureds) - Program Manager (1 per year), Administrative Assistant (2 per year), annual/monthly pricing for transportation and parking - Best Value Tradeoff evaluation (technical, past performance, price) - Contract Structure: - Single-award Indefinite Delivery/Indefinite Quantity (IDIQ) subcontract - Firm-Fixed-Price (FFP) and Firm-Fixed Unit Price (FFUP) arrangements - One base year with four one-year option periods - OEMs and Vendors: - No specific OEMs or product manufacturers are named; all services are commercially sourced - Notable Requirements: - Contractor manages all billing and assumes financial risk for housing - No government housing benefit or guarantee; strict separation of occupant-paid and government-funded services - Compliance with federal safety, insurance, and quality standards

Description

Fermi Forward Discovery Group, LLC (FermiForward), operator of Fermi National Accelerator Laboratory for the U.S. Department of Energy, is seeking qualified contractors to provide Integrated Service Management in support of operations at the Sanford Underground Research Facility.

The resulting subcontract is anticipated to be a single-award Indefinite Delivery/Indefinite Quantity (IDIQ) subcontract utilizing Firm-Fixed-Price (FFP) and Firm-Fixed Unit Price (FFUP) pricing arrangements.

The scope of services includes:

Housing Coordination and Management Services (Required) Transportation Coordination and Operations Services (Optional) Parking Coordination and Management Services (Optional)

Offerors must demonstrate capability to provide housing coordination services. Offerors may additionally propose transportation services, parking services, or integrated solutions covering all service areas.

FermiForward prefers an integrated service solution capable of coordinating housing, transportation, and parking functions under a centralized management approach to support operational efficiency and workforce logistics. However, proposals offering housing services only will be considered.

Services support rotational and surge workforce operations associated with the Long Baseline Neutrino Facility (LBNF) / Deep Underground Neutrino Experiment (DUNE-US) Project in Lead, South Dakota.

The contractor shall furnish all necessary labor, supervision, management, coordination, systems, tools, vehicles, administrative support, and related resources necessary to perform the required services in accordance with the solicitation requirements.

Housing services shall consist of coordination of commercially available housing resources. This requirement does not establish a Government housing program, guaranteed occupancy, lease commitment, or housing entitlement. Housing rental costs shall be paid directly by occupants unless otherwise authorized by FermiForward.

The anticipated Period of Performance is:

One (1) Base Year Four (4) One-Year Option Periods

This procurement is being conducted as a full and open competitive acquisition under NAICS 561110 – Office Administrative Services.

Further details, including proposal instructions, evaluation criteria, and performance requirements, will be provided in the solicitation package.

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