SAM #36C261-26-AP-3110

VA Seeks Medically Tailored Meal Delivery for Northern California Veterans

The Department of Veterans Affairs is conducting market research for the preparation and delivery of medically tailored meals to Veterans in the Sacramento, CA area. - Government Buyer: - Department of Veterans Affairs - VA Northern California Health Care System - Network Contracting Office 21 - Products/Services Requested: - Preparation and home delivery of medically tailored meals (MTMs) - For 50 Veterans - 2 meals per day per Veteran - 4 weeks per Veteran (totaling 28 meals per delivery, delivered biweekly) - Meals must meet specific nutritional requirements for conditions such as diabetes, heart failure, and chronic kidney disease - Meals must be suitable for microwave heating and refrigeration for up to 14 days - Vendor must provide customer support and delivery documentation - Service area: within a 50-mile radius of the Northern California VA Medical Center - OEMs and Vendors: - No specific OEMs or vendors named; respondents must be OEMs or provide proof of authorized distributor status - Unique/Notable Requirements: - Proof of authorized distributor status required if not the OEM - Meals must meet VA dietitians' nutritional specifications - Delivery and support requirements are detailed in the statement of work - Place of Performance: - VA Northern California Health Care System, 10535 Hospital Way, Mather, CA 95655

Description

The VHA’s Network Contracting Office 21, on behalf VA Northern California Health Care System is conducting this Sources Sought to identify contractors who possess the capabilities to provide the required preparation and delivery of Medically Tailored Meals.

As permitted by Revolutionary Federal Acquisition Regulation (FAR) Overhaul (RFO) Part 10, this is a market research tool being utilized for informational and planning purposes. Your responses will assist the Government in the development of its acquisition strategy for a possible Request for Quote (RFQ), to be issued at a later date, and in determining whether any type of small business set-aside is possible for this procurement or whether full and open competitive procedures should be utilized. If full and open competition is ultimately pursued, responses to this synopsis will be used to aid in establishing small business subcontracting goals.

This notice shall not be construed as a RFQ or as any commitment or obligation on the part of the Government to issue a solicitation. The Government does not intend to award a contract on the basis of this request, so quotes will not be considered. No reimbursement will be made for any costs associated with providing information in response to this synopsis or any follow-up information requests.

Response is strictly voluntary - it is not mandatory to submit a response to this notice to participate in any formal RFQ process that may take place in the future. However, it should be noted that information gathered through this notice may significantly influence our acquisition strategy. All interested parties will be required to respond separately to any solicitations posted as a result of this sources sought notice.

Required Items/Services: See Attachment -  Draft Statement of Work – Delivery of Medically Tailored Meals

Submission Instructions: Responses via email are due no later than 12:00 PM Pacific on May 20th, 2026, to dennis.fennelly@va.gov and must include the information requested below. Responses greater than 10 double-sided pages (including all attachments) will not be considered. Late responses will not be accepted. This is strictly market research and the Government will not entertain any questions.

Respondents will not be notified of the results of the evaluation. We appreciate your interest and thank you in advance for responding to the Sources Sought.

Qualified firms shall submit a statement of interest on company letterhead demonstrating the firm’s qualifications to perform the defined work. Responses must be complete and sufficiently detailed to address the specific information. The documentation shall address, at a minimum, the following:

Business Name and Address: Business SAM UEI Number: POC Name, email address and contact number: Business size and Socioeconomic Category: Authorized Distributor Letter(s): Vendor shall either be the Original Manufacturer (OEM) or provide proof of authorized distributor status for each OEM, on OEM letterhead dated within 18 months of the close of this notice for. Availability of products on contract: Please specify if any or all products are available from existing GSA, Federal Supply Schedule, eCAT or VA Contracts. Ability to meet the Governments requirement: Government is willing to review all responses from vendors proposing equipment and services equal to the attachment.  Please provide any product information / capability statements.

Please provide all responses no later than 12:00 PM Pacific on Wednesday, May 20th, 2026.

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