City of Elgin Ionwave #RFP 26-016 Addendum 3

Elgin Seeks Beer Concession Operator for Nightmare on Chicago Street Festival

The City of Elgin, Illinois is seeking a qualified operator to manage beer concession services for its annual Nightmare on Chicago Street (NOCS) festival. - Government Buyer: - City of Elgin, Illinois - Cultural Arts & Special Events Department and Purchasing Department - Scope of Services: - Operate multiple beer sales locations (three on Friday, five on Saturday, plus a possible VIP area) - Serve an estimated 6,000 attendees on Friday and over 20,000 on Saturday - Provide a comprehensive operational plan covering product offerings (beer, hard seltzer, RTDs, Micheladas), staffing, equipment, logistics, and compliance - Staff must be BASSET-certified for alcohol service and ID checking - Responsible for all supplies, refrigeration, delivery schedules, and point-of-sale equipment - Requirements & Preferences: - Must partner with a distributor and detail kegs per offering and pricing - Preference for vendors with a brick-and-mortar location in Elgin and a City of Elgin liquor license - Proof of insurance and liquor liability coverage required - Compliance with all city and state alcohol regulations - Submission of affirmative action, sexual harassment, tax/collusion/debarment forms, and references - Contract Details: - Initial contract for the two-day annual festival, with potential renewal for up to three years (subject to annual approval) - No specific OEMs or product manufacturers are named in the solicitation - Notable Locations: - Beer concession services to be provided at multiple addresses in downtown Elgin, including 158 East Chicago St., 215 East Chicago St., 5 S Spring St., 78 S Spring St., and 50 South Grove Ave.

Description

The City of Elgin is soliciting proposals to provide beer concession services for the Nightmare on Chicago Street (NOCS) festival scheduled for October 16-17, 2026. The event is a large annual street festival with an estimated attendance of 6,000 on Friday and over 20,000 on Saturday. The selected operator will manage multiple beer sales locations, including a possible VIP area, and must provide staffing, product offerings, and operational plans. The contract includes requirements for licensing, insurance, and compliance with city regulations, with proposals due by May 14, 2026.

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