Winston-Salem Civicplus #RFSOQ-1

Forsyth County Board of Elections Solicits E-Pollbook Software Installation and Laptop/Printer Rental for Elections

Forsyth County Board of Elections in North Carolina is seeking private firms to provide technology rentals and services for upcoming elections: - Government Buyer: - Forsyth County Board of Elections, North Carolina - Contact: Michelle Bobadilla, Deputy Director of Elections - Products and Quantities: - 170 laptop computers with Microsoft Windows 11 Enterprise or Professional (version 22H2) - Minimum specs: 8 GB RAM, 30 GB free hard disk space, x64 1.4 GHz or faster processor, 1024x768 video resolution - Two different software loads required (Early Voting and Election Day) - 150 black & white printers with high-yield toner cartridges (preferred: 5,000 pages; minimum: 3,000 pages) - 170 sets of accessories (mouse, mouse pad, power cords, printer toner, connection cables) - 3 supplemental black & white toner cartridges - Services Requested: - Installation of North Carolina State Board of Elections software on all laptops - BitLocker encryption installation on Early Voting laptops - Rental services for laptops, printers, and accessories, including delivery, setup, and return logistics - Notable Requirements: - Vendors must provide detailed per-unit pricing for all categories (rental, software installation, accessories, shipping, etc.) - Firms must have at least five years of experience providing similar services, preferably in North Carolina, and at least two satisfied government clients - Emphasis on timely delivery, quality equipment, and compliance with North Carolina election law - No specific OEMs or vendors are named in the solicitation - All equipment is for temporary use during Early Voting and Election Day, with staged deliveries and returns

Description

Forsyth County is seeking a private firm to provide E-Pollbook software installation and rental of laptops and printers for use during Early Voting and Election Day. The scope includes providing laptops with Windows 11 and required software, black & white printers with toner, and necessary accessories. Vendors must submit detailed pricing and demonstrate experience with similar services. The submission deadline is June 5, 2026, at 12:00 PM.

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